HR Policy Templates

Comprehensive anti-harassment policy meeting EEOC guidance and state-specific requirements (CA, NY, IL training manda...

Foundational policy defining the ethical, professional, and behavioral standards expected of every employee. Used as ...

Federal law-aligned EEO policy prohibiting discrimination in hiring, promotion, compensation, and termination. Requir...

Standard PTO policy combining vacation, personal days, and (optionally) sick leave into a single accrual bank. Define...

Policy template for defining employee eligibility, employer matching contributions, vesting, auto-enrollment, and rol...

Policy governing the approved use of AI tools, including confidentiality, review of AI-generated output, and bias awa...

Policy governing acceptable use of company technology resources — computers, networks, email, phones — and personal d...

Policy for documenting the ADA interactive process, including meeting notes, accommodation options, decisions, and fo...

Policy template for requesting, evaluating, and implementing workplace accommodations under the ADA.

A comprehensive HR policy template documenting the terms of service, required hours, prohibited activities, living al...

Policy template for establishing anti-bribery and anti-corruption expectations, including third-party due diligence, ...

FCPA + UK Bribery Act-aligned policy prohibiting bribery, kickbacks, and improper payments to government officials or...

A workplace policy that defines bullying, gives examples, explains reporting and investigation procedures, and outlin...

Policy template for preventing conflicts of interest related to family or personal relationships in the workplace, in...

A policy that defines retaliation, provides examples, explains reporting channels, and outlines the company's commitm...

Standard policy on attendance expectations, tardiness, no-call/no-show, and progressive discipline. Distinguishes exc...

Defines the at-will employment relationship, clarifies that the handbook does not create a contract, and explains how...

Policy governing employment background checks, including authorization, disclosure, adverse action procedures, and re...

Policy outlining employee eligibility, leave duration, relationship definitions, and documentation requirements for b...

California-specific addendum to the Anti-Harassment Policy, codifying AB 1825 / SB 1343 training obligations: 2 hours...

Employee privacy notice explaining how employee personal information is collected, used, shared, retained, and protec...

CA AB 1976 lactation accommodation — private space (not a bathroom), break time, and refrigeration access for nursing...

CA Paid Sick Leave addendum reflecting SB 616 (effective 2024): 5 days / 40 hours minimum (up from 3/24), 10-day / 80...

CA SB 1162 pay transparency addendum: pay-scale disclosure on job postings (15+ employees), pay-data reporting (100+ ...

CA SB 848 (effective 1/1/2024) — up to 5 days of leave for reproductive loss (failed adoption, miscarriage, stillbirt...

CA SB 553 (effective 7/1/2024) — California-specific Workplace Violence Prevention Plan (WVPP) with required incident...

Policy template for managing charitable donations and sponsorships, including eligibility, approval, matching, report...

Policy outlining employee rights and employer procedures for COBRA continuation coverage after qualifying events, inc...

Policy template prohibiting handheld cell phone use and texting while operating a commercial motor vehicle, with clea...

Policy template for reporting, contact tracing, isolation, cleaning, and communication during a communicable disease ...

Policy for the issuance, use, receipt submission, and reconciliation of company credit cards.

Policy outlining eligibility, insurance requirements, personal use limits, accident procedures, and reporting expecta...

Standard policy protecting trade secrets, customer data, and other confidential information. Defines what constitutes...

Policy for identifying, disclosing, and managing actual, potential, and perceived conflicts of interest in the workpl...

A workplace policy that outlines how employees should address conflicts through informal mediation, escalation to man...

Policy template governing minimum rest hours, maximum work hours, watch-keeping schedules, rest hour records, and exe...

Policy template governing minimum rest hours, maximum work hours, watch-keeping schedules, rest hour record maintenan...

Policy template for establishing secure and acceptable use of company systems, including password standards, MFA, phi...

Policy for identifying, escalating, notifying, and remediating data breaches in a timely and compliant manner.

Defines how company data must be classified, labeled, stored, transmitted, retained, and disposed of based on sensiti...

Written, annually reviewed exposure control plan for dental workplaces to reduce occupational exposure to bloodborne ...

A policy template that establishes the organization's commitment to diversity, equity, and inclusion across recruitme...

Policy for identifying litigation hold triggers, notifying relevant employees, preserving potentially relevant record...

Standard dress code defining business-casual expectations, role-specific requirements (uniforms, PPE, customer-facing...

Policy outlining expectations for maintaining a drug- and alcohol-free workplace, including testing, reasonable suspi...

Drug-Free Workplace Act-aligned policy prohibiting the manufacture, distribution, possession, or use of controlled su...

Policy outlining workplace drug and alcohol testing requirements, including pre-employment, random, reasonable suspic...

Policy outlining how employees can give and receive recognition, including eligibility, award types, budget controls,...

Policy template for establishing, governing, funding, and operating employee resource groups in alignment with compan...

Policy outlining eligibility, offering periods, purchase discounts, lookback provisions, enrollment, and IRS complian...

Policy template for managing employee business expense reimbursement, including pre-approval, receipt requirements, e...

FMLA policy for employers with 50+ employees within a 75-mile radius. Covers eligibility, qualifying events, leave du...

Defines the process for requesting, reviewing, and documenting FMLA medical recertification in compliance with 29 CFR...

Policy for in-store food service employees that requires prompt illness reporting, defines exclusion and restriction ...

Policy for in-store food service employees that requires prompt illness reporting, defines exclusion and restriction ...

Policy template for FCPA compliance, including anti-bribery expectations, facilitation payments, and accurate books a...

Policy for handling wage garnishments, including court order priorities, withholding limits, employee notification, a...

A workplace policy that supports employees undergoing gender transition, including planning, facilities access, docum...

Policy for reviewing, approving, and renewing employee use of generative AI tools based on risk, data classification,...

Policy governing the acceptance of gifts, meals, entertainment, travel, and other hospitality to prevent conflicts of...

Policy governing when hospitality employees may accept gratuities, how tips and service charges must be handled, and ...

Policy template for defining observed holidays, floating holidays, eligibility, and premium pay rules.

Policy outlining eligibility, contribution limits, eligible expenses, and rollover rules for Health Savings Accounts ...

Defines how the organization retains Form I-9 records for the required period and securely destroys expired records i...

Defines how long Form I-9 records must be retained, when they become eligible for purge, and how to securely destroy ...

IL Family Bereavement Leave Act (820 ILCS 154) — up to 10 days of unpaid bereavement leave for the death of a covered...

IL Paid Leave for All Workers Act (PLAWA, effective 1/1/2024) — 40 hours / 5 days per year of paid leave for ANY reas...

Illinois Workplace Transparency Act / Public Act 101-0221 requires annual sexual-harassment training for ALL Illinois...

Policy outlining procedures for inclement weather, office closures, essential staff expectations, remote work, pay tr...

Policy for identifying, escalating, containing, notifying, and reviewing information security incidents.

Policy governing the handling of material non-public information, trading windows, tipping restrictions, and pre-clea...

Policy establishing ownership of work product, prior inventions disclosure, and employee obligations to assign intell...

Policy outlining eligibility, job posting, application, interview, selection, and compensation practices for internal...

Policy template for managing employee jury duty leave, including pay coordination, required documentation, and reinst...

Policy outlining break time, private space, milk storage, and PUMP Act compliance for employees who are lactating or ...

Policy template for managing marijuana and cannabis use in the workplace, including legality, impairment, testing, an...

Policy outlining employee meal and rest break entitlements, timing, pay treatment, and waiver rules, with support for...

Policy outlining employee mental health support, EAP access, confidentiality, crisis resources, and related benefits.

Policy template for establishing and managing a workplace mentorship program, including matching, participation commi...

Policy governing encryption, biometric access, remote wipe, and incident reporting for company-managed mobile devices.

NY Labor Law §201-g sexual harassment training addendum — annual interactive training for ALL employees (no employer-...

NY Labor Law §206-c lactation accommodation — written policy, paid break time, private lactation room (not a bathroom).

NY Labor Law §196-b.4-a (effective 1/1/2025) — 20 hours of paid prenatal leave for pregnant employees, separate from ...

NY Labor Law §194-b pay transparency: salary or pay range required on every job advertisement, promotion, or transfer...

Policy outlining restrictions on solicitation of customers and employees, protection of confidential information, and...

Policy for communicating open enrollment timelines, materials, Q&A submission, and confirmation requirements.

Policy governing the review, approval, use, inclusion, and attribution of open source software in company products an...

Policy template for managing outside employment, moonlighting disclosures, conflict checks, approval requirements, an...

Policy outlining eligibility, benefits coordination, FMLA interaction, and reinstatement for state paid family leave ...

Gender-neutral parental leave policy for the birth, adoption, or foster placement of a child. Covers eligibility, pai...

Policy template for establishing secure password standards, multi-factor authentication requirements, account recover...

Policy for managing pay equity, compensation bands, progression, pay analysis, corrective actions, and transparency.

Policy outlining salary range disclosure, job posting requirements, and compensation transparency practices by state.

A policy template for managing employee performance improvement plans, including eligibility criteria, plan duration,...

A workplace policy outlining expectations for professional dress, personal grooming, safety attire, and guidelines fo...

Policy for allowing pets in the workplace, defining service animal access, and establishing rules for designated pet-...

A workplace policy that explains how employees should identify, report, isolate, and share information about suspecte...

A workplace policy that sets expectations for political activity, solicitation, voting-related time off, and complian...

Policy outlining accommodation eligibility, the interactive process, and workplace protections for pregnant and relat...

Employee privacy notice covering data categories, purposes, recipients, retention, and rights under CCPA, CPRA, and G...

A policy template outlining a structured progressive discipline process, including verbal warning, written warning, f...

Policy outlining respectful use of chosen names and pronouns across workplace interactions, records, and systems.

Policy governing employee public speaking engagements and responses to press inquiries, including authorization, prep...

Policy for requesting, evaluating, and resolving religious accommodation requests through an interactive process.

Policy template for defining how business records are classified, retained, placed on legal hold, and securely dispos...

Policy template for managing reductions in force in compliance with WARN Act notice requirements, severance considera...

Policy governing candidate consent, caller verification, and retention requirements for employment reference checks.

Policy outlining how employees can request religious accommodations, including scheduling, attire, grooming, and pray...

Policy governing remote and hybrid work arrangements. Covers eligibility, equipment provisioning, security expectatio...

Policy for managing employee return-to-work processes after illness, injury, or leave, including medical clearance, l...

Policy template for defining eligibility, duration, intent, compensation, approvals, and return-to-work expectations ...

A compliance template for federal fund recipients to self-evaluate policies, practices, and facilities for Section 50...

Policy requiring or supporting EPA Section 609 certification for service-bay technicians who service motor vehicle ai...

Template for documenting severance agreement eligibility, calculation, release terms, confidentiality, and ADEA/OWBPA...

Standalone sick leave policy for organizations that separate sick leave from PTO. Aligned with state paid-sick-leave ...

Policy governing employee personal and professional use of social media. Protects company reputation and confidential...

A policy template for establishing telecommuting expectations, including work hours, equipment use, expense handling,...

Policy template for managing voluntary and involuntary employment terminations, final pay, benefits, notice requireme...

Texas at-will employment principles with the major exceptions: public-policy, contract, sworn-officer (Sabine Pilot),...

Texas HB 915 (effective 9/1/2023) — addendum for healthcare facilities establishing a workplace-violence prevention p...

Policy outlining how tips are pooled, distributed, reported, and audited in compliance with FLSA requirements.

A workplace policy that establishes smoke-free expectations, restricts tobacco and vaping use to designated areas, an...

Policy template for identifying, protecting, controlling access to, marking, and handling trade secrets, including em...

Standard policy governing pre-approval, allowable expenses, per-diem rates, and reimbursement timeline for business t...

Policy template covering compensable travel time, commuting expectations, mileage reimbursement, and pre-approval req...

Policy template for managing unpaid personal leave requests, including eligibility, duration, approval process, benef...

Policy template for military leave under USERRA, covering eligibility, benefits continuation, reinstatement rights, a...

Policy template for managing paid time off, including accrual, carryover, scheduling, cash-out, and payout upon termi...

Policy for evaluating, approving, and continuously monitoring third-party vendors to reduce operational, security, co...

Policy template for recruiting, supporting, and accommodating veterans and military-connected employees.

Policy template for employee voting leave, including state-specific entitlements, request procedures, scheduling expe...

Policy template for managing timekeeping, overtime, meal and rest breaks, rounding, and compensable work activities f...

Sarbanes-Oxley + Dodd-Frank-aligned whistleblower protection policy. Establishes confidential reporting channels, ant...

A policy template for reporting workplace injuries, managing medical treatment, light duty assignments, wage replacem...

Policy template for promoting workplace hygiene, reducing the spread of communicable illness, and guiding employees o...

Policy for managing workplace romantic relationships, disclosure requirements, reporting-line conflicts, and harassme...

Policy outlining smoke-free workplace expectations, designated smoking areas, and available cessation support resources.

Zero-tolerance workplace violence prevention policy aligned with OSHA General Duty Clause and emerging state requirem...