One Source of Truth for Your Workforce
One governed employee record behind every workflow: scheduling, payroll, compliance, and reporting all read from the same data. HR stops reconciling spreadsheets and starts acting on the record.
Recognized HR Operations Platform
MangoApps is recognized by leading analysts for the frontline-ready digital workplace, employee experience, and secure workforce operations.
See Analyst Recognition
Visionary, Magic Quadrant
Intranet Packaged Solutions — 2025, 2024, 2023
Leader, IDC MarketScape
Intelligent Digital Workspaces — 2025, 2024, 2023
Strong Performer, Forrester Wave
Intranet Platforms — 2025, 2024, 2023
ClearBox Choice Award Winner
Leading Product · Best for Value · AI Innovator — 2026
HR Operations
Manage employee records, payroll operations, benefits, compliance, and HR support in one place.
Sound Familiar?
HR teams spend more time chasing data than acting on it. Disconnected systems create risk, delay decisions, and frustrate employees.
No Single Source of Truth
Employee data lives in spreadsheets, HRIS, payroll, and email, leading to outdated records and costly mistakes across the organization.
Manual Update Processes
HR spends hours chasing profile updates, processing change requests by hand, and reconciling data errors instead of strategic work.
Compliance Blind Spots
Certification expirations, I-9 lapses, and policy deadlines go unnoticed in static spreadsheets, putting the business at regulatory risk.
Rigid, Inflexible HR Systems
Legacy HRIS platforms lock you into fixed fields and costly customization projects. Adapting to business change takes months and budget.
Employee Changes Lack Audit Trails
Address updates, role changes, certifications, and manager edits move through email or spreadsheets. HR cannot prove who changed what, when, or why.
Managers Cannot Trust the Data
Org charts, skills, locations, and employment details drift out of date. Managers make decisions from stale records because no one owns the source of truth.
CONFIGURABLE DATA MODEL
Your HR data model adapts to your business, not the reverse.
Administrators create, modify, and organize fields without writing code, so your employee database fits how you actually work.
- Unlimited custom fields with type validation and required-field rules
- Add or change fields in minutes, no IT project or vendor ticket
- Drag-and-drop field creation via the admin console
- Multi-tenant architecture with complete data isolation
INDUSTRY FIELD TEMPLATES
Productive from day one with templates built for your industry.
Field templates for healthcare credentials, OSHA, retail scheduling, and financial certifications get your HR team running without a build phase.
- Industry-specific field templates for healthcare, retail, manufacturing, and more
- Built-in validation and required-field rules for regulated industries
- Templates that support HIPAA, OSHA, EEOC, and other compliance programs
SELF-SERVICE & APPROVALS
Employees update their own data. HR keeps the controls.
Every change employees request triggers a configurable approval workflow with automatic routing and a complete audit trail. No HR ticket, no lost record.
- Configurable multi-step approval workflows for all data changes
- Side-by-side before and after change comparison for reviewers
- Automatic approver routing based on organizational hierarchy
- Real-time status tracking for every request across the organization
COMPLIANCE MONITORING
Never miss another certification, I-9, or visa deadline.
A real-time dashboard monitors compliance deadlines with configurable severity alerts and direct links from each alert to the corrective action.
- Real-time monitoring with configurable thresholds and severity levels
- Automated compliance scoring and status tracking per employee
- Direct alert-to-action links eliminate manual follow-up
- Supports HIPAA, OSHA, I-9, visa tracking, and certification renewals
WORKFORCE REPORTING
Reporting that drives decisions.
Live dashboards, EEOC and diversity templates, and board-ready KPIs give HR leaders and the C-suite the workforce data they need to act with confidence.
- Live dashboards with interactive charts and dynamic filters
- Scheduled reports with PDF or CSV export for stakeholder distribution
- EEOC, diversity, and compliance report templates built in
- Board-ready executive KPI visualizations for leadership reviews
Our compliance team loves [MangoApps Auto-Governance] because it's something that they had to previously manage on their own. With this, you see exactly what is due to be reviewed and easily update and maintain all of those things.
Mike Merling
Director of Application Development
KM2 Solutions
AI GROUNDED IN YOUR COMPANY
Generic AI models guess and predict. MangoApps AI knows.
Trained on your employee records, org structure, and compliance rules, gated by HR role and field-level permission. The Employee Data Agent flags a missing I-9 or an expiring certification before it becomes a finding, and surfaces the answer only to the people allowed to see it.
- Employee Data Agent and Compensation Agent built into the record, not bolted on
- AI-powered search across profiles, policies, and HR files in plain language
- Governance controls: PII detection, usage monitoring, field-level role-based access
Six ways AI does real work in MangoApps HR
Every item below is a workflow AI runs or assists in MangoApps today.
Answer policy questions
Employees ask in plain language. AI answers from your actual handbooks and benefits docs, not the open internet.
Self-service record updates
Employees request a change. AI pre-checks it against field rules and routes it to the right approver.
Flag compliance gaps
The Employee Data Agent surfaces a missing I-9, an expiring certification, or a lapsed visa before the deadline.
Route approvals
AI sends each change request to the correct approver based on org hierarchy, with the before and after diff attached.
Build the report
HR describes the cut it needs. AI assembles the EEOC or headcount view and exports it.
Govern access
AI enforces who can see which field and logs who changed what, when, and why.
We always joked that we were building the plane while flying it. We were simultaneously onboarding newly acquired companies and implementing our core systems HR, ERP, CRM, project management, analytics. We needed a way to unify everything, fast.
Jeff Petet
Senior VP of IT
Petauri
EVERYTHING IN ONE PLACE
Everything an employee record should do
Records, self-service, compliance, and reporting, in the one platform your teams already use.
Centralized Employee Records
One accurate record per employee, with role-based visibility across the organization.
Self-Service Profile Updates
Employees request changes and track approvals without an HR ticket.
Custom Fields & Flexible Schema
Unlimited custom fields and drag-and-drop configuration, built to adapt.
Industry Field Templates
Pre-built templates for healthcare, retail, manufacturing, and more.
Compliance Monitoring & Alerts
Real-time tracking of certifications, I-9 status, visa deadlines, and policy reviews.
Role-Based Access Control
Secure, auditable visibility so each role sees exactly what it needs.
HR File Management
Store and govern offer letters, policies, and certifications in a secure vault.
Compensation & Benefits Records
Pay, benefits, and employment details on the same governed record.
200+ ENTERPRISE INTEGRATIONS
Works with your HRIS, payroll, and IT stack
MangoApps connects natively with over 200 systems, including Workday, SAP SuccessFactors, UKG, ADP, Microsoft 365, Google Workspace, ServiceNow, and Okta. Keep your system of record where it is, or make MangoApps the record. Either way, the data stays in sync.
Customer Success
Read how enterprises rolled it out
Customer Case Studies
Video Case Studies
Video Case Studies
Video Case Studies
Video Case Studies
Video Case Studies
ENTERPRISE SECURITY & COMPLIANCE
The only unified employee platform certified for HITRUST, SOC 2 Type II, and ISO 27001 combined.
Purpose-built for regulated industries: healthcare, finance, and government. Your employee record is the most sensitive data you hold; it is protected accordingly.
- Certified: HITRUST, SOC 2 Type II, ISO 27001, and FedRAMP ATO
- Secure by Design: SSO, MFA, DLP, eDiscovery, and granular field-level role-based access
- Single-Tenant Architecture: complete data isolation
- Uptime: 99.9% SLA with enterprise-grade redundancy
WHY ENTERPRISES CHOOSE MANGOAPPS
The three things that change when you switch to MangoApps
One record, not five systems.
Scheduling, payroll, compliance, and reporting all read from the same employee record. The reconciliation work disappears.
Compliance risk surfaces before the audit.
Expiring certifications, missing I-9s, and visa deadlines are flagged automatically, with a full audit trail of who changed what, when, and why.
The record stays current because employees own it.
Self-service updates with governed approvals keep the data reflecting reality. 90%+ adoption within 90 days, backed by a written Adoption Guarantee.
Some of our members operate in highly restricted civic spaces, and it is crucial for us to create a safe space for them. With MangoApps, we have certainty that our data is on a specific server, is not being transferred to other companies, and cannot be sold.
Carolina Vega Rivas
Membership Engagement Specialist
Civicus
EMPLOYEE DATA FAQ
Questions we get from buyers
MangoApps Employee Data can serve as the primary employee record for many organizations, or connect to an existing HRIS where that system stays in place. It centralizes records, automates approval workflows, monitors compliance, and delivers reporting inside the same platform your teams use for communication, scheduling, and collaboration.
Administrators add or change fields in minutes, with type validation and required-field rules, no code and no vendor ticket. Unlimited custom fields, drag-and-drop field creation in the admin console, and industry templates for healthcare, retail, manufacturing, and more get HR teams productive from day one.
The Employee Data platform supports HIPAA, OSHA, I-9, EEOC, visa tracking, and certification renewal deadlines, with a real-time compliance dashboard, configurable severity thresholds, and direct action links from each alert. MangoApps itself is certified across the standards regulated industries require: HITRUST, SOC 2 Type II, ISO 27001, and FedRAMP ATO.
Employees submit updates to personal data, emergency contacts, address information, and other profile fields directly from their profile. Each request triggers a configurable multi-step approval workflow with automatic routing based on org hierarchy, side-by-side before/after comparison for approvers, and real-time status tracking. Every approved change is logged in a complete audit trail. Adoption averages 90%+ within 90 days, backed by a written Adoption Guarantee.
MangoApps connects natively with 200+ enterprise systems including Workday, SAP SuccessFactors, UKG, ADP, ServiceNow, Microsoft 365, Google Workspace, and Okta, with SSO standard. Data syncs bi-directionally so employee records stay consistent across systems, whether MangoApps is the system of record or a connected workflow layer on top of an existing HRIS.
2026 HR Trends eBook
Discover the workforce strategies, AI tools, and engagement practices leading HR teams are using to attract and retain top talent in 2026.
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Since 2008, we've been building the workforce platform — earning the trust of 2 million+ users and an NPS of 78.
Why Choose Us?
- AI-Powered Platform: The most unified workforce experience on the planet.
- Top Security: HITRUST, ISO & SOC 2 certified.
- Exceptional UX: Delightful on mobile and desktop.
- Proven Results: 98% customer retention rate.
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