Communications Templates

Remind the company about an upcoming all-hands or town hall meeting.

Announce that open enrollment for benefits has started, with the deadline and how to act.

A general announcement to the whole company — news, updates, or context everyone should have.

Recognize an employee or team for great work in front of the whole company.

Inform employees of an upcoming office closure or company holiday.

Announce a new or changed policy and require every employee to acknowledge they have read it.

Notify employees of planned downtime for a system or tool during a maintenance window.

Introduce a new hire to the company or team with a warm welcome.

Active threat in or near the building. Lockdown until further notice.

Evacuate the building immediately and proceed to the muster point.

A cyber incident is in progress. Do not interact with suspicious systems.

A business-critical IT system is unavailable. Workarounds inside.

A medical emergency is in progress. First responders are being directed.

Site is closing on a planned date for maintenance / weather / event.

Power is out at the site. Backup status + next steps.

Severe weather event. Site closing; remote workers continue normally.