Communications Templates

Remind the company about an upcoming all-hands or town hall meeting.

Benefits enrollment open

Announce that open enrollment for benefits has started, with the deadline and how to act.

Company-wide announcement

A general announcement to the whole company — news, updates, or context everyone should have.

Employee recognition / shout-out

Recognize an employee or team for great work in front of the whole company.

Office closure / holiday notice

Inform employees of an upcoming office closure or company holiday.

Policy update (acknowledgment required)

Announce a new or changed policy and require every employee to acknowledge they have read it.

Scheduled system maintenance

Notify employees of planned downtime for a system or tool during a maintenance window.

Welcome a new team member

Introduce a new hire to the company or team with a warm welcome.

Active threat — Lockdown

Active threat in or near the building. Lockdown until further notice.

Allergen Reaction and Anaphylaxis 911 Response Checklist

Emergency alert template for responding to a suspected allergen reaction or anaphylaxis event, including calling 911,...

Auto Parts Store Robbery & Workplace Violence Drill Alert

Emergency alert template for initiating and managing a tabletop/walkthrough robbery prevention drill at auto parts re...

BESS Thermal Runaway Emergency Response Plan

Emergency alert and first responder coordination template for a battery energy storage system (BESS) thermal runaway ...

Building evacuation

Evacuate the building immediately and proceed to the muster point.

Client Data Breach Notification Workflow Checklist

Emergency alert template for privacy officers to notify internal teams, regulators, and affected clients when a clien...

Cyber incident — Stop work

A cyber incident is in progress. Do not interact with suspicious systems.

Gas Leak Strike Emergency Response Briefing

Pre-shift emergency alert briefing for excavation crews covering immediate response actions if a natural gas line is ...

Imminent Health Hazard – Voluntary Closure Decision Tree

Emergency alert template for notifying staff, management, and health authorities when an imminent health hazard (sewa...

IT outage — Critical system down

A business-critical IT system is unavailable. Workarounds inside.

Medical emergency on-site

A medical emergency is in progress. First responders are being directed.

Planned site closure

Site is closing on a planned date for maintenance / weather / event.

Power outage

Power is out at the site. Backup status + next steps.

Severe weather — Closing site

Severe weather event. Site closing; remote workers continue normally.

Severe Weather Shelter-in-Place Drill Alert

Emergency alert template to initiate and manage a tornado, hurricane, or severe weather shelter-in-place drill at nur...

Severe Weather Shelter-in-Place Drill — Nursing Home / Long-Term Care

Tabletop or operational drill template for tornado shelter-in-place procedures at nursing home and long-term care fac...