One Drive For Every Workforce File
A personal drive for every employee and a shared drive for every team — drag in any file, get automatic versions, preview in the browser, and let AI search find it again later.
What Drive Helps You Do
Upload Anything
Drag-and-drop upload of any file type up to the configured size limit. Automatic content-type detection, thumbnail generation for images and PDFs.
Organize In Folders
Unbounded folder hierarchy with nesting. Personal My Drive and the Shared Drive every workspace gets — all in one navigation.
Version Automatically
Every save creates a version. Configurable retention count, one-click restore. Never lose work to an overwrite again.
Preview In Browser
PDFs, images, video — preview without a download. Office 365 co-editing for Word, Excel, and PowerPoint files.
Share Externally
Tokenized external share links for individual files or folders. Password-protected links, expiry dates, download limits, and audit trail.
Request Files
Branded file-request landing pages let external recipients upload into a designated folder. Custom logo, color, header/footer, optional PDF watermarking.
Built To Be The Platform Attachment Backend
Centralized Files Across Every App
Drive doubles as the platform attachment backend. Broadcasts, Alerts, Workspace messages, direct messages, and Password Manager entries store their attachments in Drive, each one a real file with a version record and an activity trail "for free" — kept in a system drive and opened from the post, message, or entry it belongs to.
- One file system — those apps store their attachments in Drive.
- One activity trail — every attachment gets Drive's version record and activity log.
- No second store — the sending app shows the file; Drive keeps it.
- One mobile experience — same UX everywhere, on every device.
Media Library — Videos, Images, Audio In One Hub
Drive centralizes all media assets — training videos, marketing imagery, audio recordings, brand assets — in one searchable hub. Embed media directly into wikis, posts, and signage without uploading multiple times.
- Video, image, audio — all asset types in one library.
- Embed anywhere — wikis, posts, signage, broadcasts.
- One source of truth — update once, propagates everywhere.
- Searchable metadata — tags, categories, AI-powered semantic search.
External Share Links — Send Securely Without An Account
Tokenized share links send a single file or folder to anyone with no MangoApps account. Protect with BCrypt passwords, expiry dates, and download limits. Audit trail captures every access. Branded file-request pages invite external uploads into designated folders.
- Password protection — passwords are hashed, never stored in plain text.
- Expiry dates and download limits — link control without revocation.
- File requests — branded landing pages for external uploads.
- Audit trail — every external access logged.
Drive In Practice
A practical scope check: what the app covers, which controls matter, and the workflows teams usually run first.
Core workflow
Centralized file & folder management with personal "My Drive" plus a Shared Drive for every workspace.
Controls that matter
Sharing & Permissions includes per-file and per-folder sharing with people, and Roles: Viewer / Commenter / Editor / Manager.
Scope and specs
Useful specs: Default max upload size: 500 MB (admin-configurable); Default version retention: 20 versions per file; External link max lifetime: 30 days (admin-configurable).
Team workspace files
Every workspace gets a Shared Drive automatically. Members upload meeting notes, decks, and assets that follow workspace lifecycle.
Personal scratch space
Users keep work-in-progress drafts in My Drive, then move final versions to a Shared Drive when ready to publish.
Client deliverable handoff
Generate a password-protected external link with a 7-day expiration to send a signed contract to a client without granting platform access.
Connected To The Rest Of MangoApps
→ Workspaces
Every Workspace gets a Shared Drive scoped to project members. Files travel with the project, not in personal drives.
→ Libraries
Libraries embed files from Drive with role-based access. The Library is the discovery surface; Drive is the storage backend.
→ Broadcasts
Broadcast and Alert attachments are stored in Drive automatically — a version record and activity trail included — and open from the post they came with.
→ AI Search
Once an admin turns on file-content reading, Drive content is indexed for AI semantic search. Find files by meaning across every drive you can see.
→ Microsoft 365
Office 365 co-editing for Word, Excel, and PowerPoint. SharePoint and OneDrive integrations layer in too.
→ Messages
Files sent in a direct message are stored in Drive automatically with a version record and activity trail, and open from the conversation.
REPLACES POINT TOOLS
One file system instead of a separate enterprise drive bolted onto every app
Most companies pay for a standalone enterprise file platform, and every other app (HR, comms, training) still ships its own file store on top. Drive is the platform-wide file system every other MangoApps app uses natively — no second product, no separate billing.
Box
Enterprise file collaboration platform
- One per-employee suite license — no separate Box contract plus per-user fees
- File context lives next to chat, tasks, recognition, and HR — not in a parallel surface
- One sign-in and one people directory with the rest of the platform; every file action in Drive's own activity log
Dropbox Business
Consumer-grade sync with enterprise add-ons
- Frontline staff already opened the app for shifts — Dropbox needs a separate install
- Workspace drives follow workspace membership — no parallel team folder structure
- An activity log of every view, download, share and delete, kept for the period your admin sets
Microsoft OneDrive / SharePoint
M365's file and document layer
- Works for the roughly 70–80% of staff without a Microsoft 365 license
- File-permission model designed for non-knowledge-worker workflows
- One file system across every app — not OneDrive AND SharePoint AND Teams files
Google Drive / Workspace
Google's enterprise cloud storage
- Bundled per-employee — no separate Google Workspace seat
- Frontline staff access files in their language, on the same app they use for shifts
- Drive's own activity history and retention setting, on the same identity perimeter as the rest of the platform
PLATFORM ADVANTAGE
Drive inherits everything else MangoApps already does
A standalone file platform has to build, buy, or integrate each of these. Drive gets them for free because the platform already runs them.
Identity & SSO
Inherits SAML/OIDC SSO, MFA, and SCIM. Termination revokes file access everywhere instantly — including in apps that store attachments.
Workspace-aware sharing
Every workspace gets its own Shared Drive, and its members reach it through the workspace — no manual folder permission groups to maintain.
Activity log
Every upload, view, download, share, and delete lands in Drive's activity log, kept for the period your admin sets (one year by default).
Cross-app attachments
Drive is the attachment backend for direct messages, workspace messages, broadcasts, and alerts — one storage layer, not four.
Mobile app
Files browse and preview in the branded mobile app frontline staff already opened.
AI search & semantic
Filename search across every file employees are permitted to see, plus content and semantic search once an admin turns on file-content reading — no separate search vendor, no separate index.
INDUSTRY FIT
Built for orgs where files have to follow the work, not the desk
Drive fits operators whose people, files, and processes live outside a corporate-laptop world.
Healthcare
Clinical SOPs, policy attachments, and shift handoff files with an activity history, a retention setting, and legal hold to support HIPAA review.
Manufacturing
Job aids, schematics, and safety docs available in the worker's language on shared kiosks and personal devices on the floor.
Field Service
Job-site photos, warranty paperwork, and asset documents attached to the work order — same app the technician dispatches from.
Financial Services
Broker, compliance, and policy attachments with an activity history and a configurable retention setting.
Public Sector
Department-scoped files and policy attachments with an audit trail.
WHY MANGOAPPS WINS
One platform beats a stack of point solutions on every axis
The case IT, Security, Legal, and Finance all share — and the one a standalone file vendor structurally cannot answer.
Cheaper than the stack
One per-employee suite license replaces Box, Dropbox Business, and the "files" tier of OneDrive — and every other app uses it natively.
More secure
One identity perimeter and one set of roles and permissions across every file in every app. Nothing extra for security to certify.
Easier to deploy
Already deployed if you have MangoApps. Each person's My Drive appears on first visit and every workspace brings its own Shared Drive — no folder-structure project.
Easier to use
Files live alongside the chat, task, or post that references them — one tap, not "go find it in another tool" with another login.
Easier to manage
Workspace drives follow workspace membership, and sign-in and people come from the same directory every other module uses.
Easier to extend
A file upload can trigger a workflow, a task, an approval, or a notification — using the same automation engine as every other app.
AI is actually better
Drive AI returns answers grounded in files plus surrounding context (the chat, the task, the policy) — under the same permission model as every other agent.
Pair Drive With AI
Two paired agents — Drive Help (employee-facing semantic search) and Drive Admin (manager-gated operations).
Drive AI
Semantic file search, share/revoke audit, and version restore.
Customer Success
How Teams Centralize Their Files
Customer Case Studies
Customer Case Studies
Customer Case Studies
Video Case Studies
Video Case Studies
Video Case Studies
There’s an absolute return on investment with MangoApps as our partner. We’ve been able to actualize our vision to make community participation and employee engagement happen.
Dr. Kevin Klauer
Chief Medical Officer
Team Health
Frequently Asked Questions
Any file type up to the configured size limit. Automatic content-type detection, thumbnail generation for images and PDFs, in-browser preview for PDFs, images, and video, Office 365 co-editing for Word, Excel, and PowerPoint.
Every save creates a version with configurable retention count. One-click restore brings back any prior revision. Audit trail captures who saved each version and when.
Tokenized links send a single file or folder to anyone with no MangoApps account. Protect with BCrypt-hashed passwords, expiry dates, and download limits. Every external access logged in the audit trail.
Yes. File requests use branded landing pages — custom logo, accent color, header and footer message, optional PDF watermarking — to invite external recipients to upload into a designated folder.
Word, Excel, and PowerPoint files open for co-editing in Office for the web, and saves land back in Drive as new versions. Drive does not sync with SharePoint, OneDrive or Google Drive. See the integrations page for the full list.
Once an admin turns on Embed file contents for AI search in Drive Settings (it is off by default, because file contents go to an embedding provider), Drive content is embedded into pgvector — semantic search finds files by meaning, not just keywords. Permissions strictly respected; users see only files they're authorized to. Platform-wide search finds Drive files by name.
Every uploaded, shared, downloaded, version_added, trashed, and external-link-accessed event logged with operator, business scope, timestamp, and context. Designed for compliance review.
Let's Talk
Every team. Every employee. Every workflow. One AI platform — built for the frontline. Since 2008, trusted by 2 million+ users with an NPS of 78.
Why Choose Us?
- Frontline AI: Governed AI for every employee and workflow.
- Top Security: HITRUST, ISO & SOC 2 certified.
- Exceptional UX: Delightful on mobile and desktop.
- Proven Results: 98% customer retention rate.
Rolled out to every employee at AutoZone (125,000), PetSmart (50,000+), A.S. Watson and Raley's (20,000) — and at larger retailers we are not permitted to name.
Prefer to explore first? Ask AI about Enterprise File Storage & Cloud Drive →