Drive
Centralized file & folder management with sharing, versioning, preview, and external links.
Overview
Drive's files aren't siloed in their own app. When a Broadcast goes out or a Workspace message carries a file, Drive stores that attachment as a real file with its own version record and activity trail — not a one-off blob bolted onto the sending app — in a system drive kept apart from people's drives, and people open it from the post or message it came with. Every workspace also gets its own Shared Drive the moment it's created, with nothing to set up manually.
Two AI surfaces split by risk. The Drive Help assistant is read-only, open to everyone, and finds files by name. It can also search file contents by meaning and summarize what it finds once an admin turns on "Embed file contents for AI search" in Drive Settings — that is off by default, because it sends file contents to an embedding provider. The Drive Admin assistant can create folders, share, make or turn off share links, list, create or cancel file requests, revert to a prior file version, or trash files, but only for people whose organization role is Manager or above and Drive app admins, and only after they confirm the action in chat.
Stale files surface on their own through OneMango's governance pipeline, prompting an owner to upload a new version of anything out of date, or move what nobody needs to the Trash.
See how personal and shared drives come together with version history on every re-upload, role-based sharing that inherits down the folder tree, expiring external links and file requests, and AI search that finds a document by what's inside it once an admin turns on file-content reading.
Highlights
Capabilities
Drives & Files
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Personal "My Drive" for every user
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Shared Drives for teams, with one auto-created per workspace
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Nested folder hierarchy with rename, move, and trash
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Drag-and-drop multi-file upload of any file type
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Server-side thumbnails for images and PDFs
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Star / favorite items for quick access
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Soft-delete Trash with one-click restore
Versioning
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New version captured automatically on every re-upload
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Per-version metadata (size, type, author, change summary)
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One-click restore to any prior version
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Configurable retention count per file
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Keep-current-only mode when history is turned off
Sharing & Permissions
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Share a single file or folder
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Roles: Viewer / Commenter / Editor / Manager
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Grant access to individual users
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Rule-based group grants Group grants give their members access and can be made through the REST API; the Share panel on desktop and phone shares with people only.
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Permissions inherit from the parent folder
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Revoke access anytime, with grant/revoke audit trail
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In-file comments (flat list, not threaded)
External Sharing & Collection
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Tokenized public share links (no OneMango account needed)
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Optional password protection on links (admin can require it)
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Expiration date and download-count limit per link
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File requests — invite outsiders to upload into a folder
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Branded public landing pages (logo, accent color, header/footer)
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PDF watermarking on downloads through public share links Files collected by a file request are not watermarked.
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Multi-select ZIP download for files
Preview & AI Search
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In-browser preview for PDFs, images, and video
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Filename search across every drive you can access
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Included in platform-wide Global Search
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AI semantic search that reads inside document contents Off by default: an admin turns on Embed file contents for AI search in Drive Settings.
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Drive Help assistant to find and summarize files in plain language Summarizing needs file-content reading turned on in Drive Settings.
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Drive Admin assistant to create folders, share, manage share links, request files from outsiders, revert file versions, and trash via chat For people whose organization role is Manager or above, and Drive app admins.
Platform & Integrations
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Attach-to-record API for other apps (Broadcasts, Workspace…)
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In-place Word and Excel editing via the Office add-in
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Automated stale-content governance reviews
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Admin analytics dashboard with CSV export
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Notifications on shares, new versions, and file requests
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Full activity audit trail for every file event
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Dedicated mobile app views plus a REST API
Limits & Specs
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Default max upload size: 500 MB (admin-configurable)
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Default version retention: 20 versions per file (admin-configurable)
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External link max lifetime: 30 days (admin-configurable)
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File request max lifetime: 30 days (admin-configurable)
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Trash restore window: 30 days
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Pricing: Requires a license; enabled per business by an admin
Use cases
Resources
FAQ
Drive requires a license and is turned on per business by an admin from the Apps Marketplace — it is not enabled by default. There is no separate per-file charge; file storage follows your OneMango plan.
The default maximum upload size is 500 MB and the default is to keep the last 20 versions per file — both are admin-configurable in Drive settings. You can also turn version history off entirely, in which case each save simply replaces the current file.
Yes, two ways. Generate an external share link (optionally password-protected, with an expiration date and a download-count limit) to send a file out, or create a file request that lets an outside recipient upload files into a folder you choose. Both open branded public pages and log every access.
Re-uploading a file with the same name — or saving it through the Office add-in — creates a new version. Each version keeps its own author, size, content type, and change summary, and you can view, download, or restore any prior version with one click.
Libraries is a curated catalog for publishing forms, links, and media to an audience. HR Files is purpose-built for confidential employee documents. Drive is the general-purpose file system any person or team uses for everyday files and folders — with sharing, versioning, and external links.
Yes, two ways. Switch Drive's own search bar to 'Contents' to keyword-match text inside files once your admin turns on content embedding in Settings. For search by meaning rather than an exact keyword, ask the Drive Help AI assistant, which uses that same embedded content for true semantic search. Platform-wide Global Search only matches Drive item filenames, not what's inside them.
Yes. Drive doubles as the platform attachment backend — apps like Broadcasts and Workspace attach files into a per-business system drive, so each attachment gets Drive's version record and activity trail automatically. The system drive is not shown in Drive; people open an attachment from the post or message it came with.
