Secure Document Vault for HR Files
Give every employee — current or former — a private, secure vault for pay stubs, tax documents, and sensitive HR files. Automate distribution, enforce access controls, and maintain a complete audit trail.
The Employee Vault: A Private, Secure Space for Every Person
With MangoApps HR Files, each employee gets their own dedicated vault — a private, password-protected space where HR can push documents and employees can securely retrieve them. No shared folders. No email attachments. No compliance gaps.
Automated Pay Stub and Document Distribution
Eliminate manual document handoffs. HR teams upload pay stubs, tax forms, and benefits documents once, and MangoApps automatically routes them to the correct employee vault. Integrate with payroll providers via secure FTP to fully automate recurring distributions.
- Bulk upload and auto-distribute to individual vaults
- Secure FTP integration for automated payroll document delivery
- Employees receive notifications when new documents arrive
- Supports PDFs, images, and any standard file format
Alumni Access for Former Employees
Former employees still need access to their tax documents and pay history. MangoApps provides a dedicated alumni access mode that lets former employees retrieve their vault documents without full platform access — keeping you compliant with retention requirements.
- Alumni mode grants vault-only access to former employees
- No full platform license required for document retrieval
- Configurable retention periods aligned to compliance requirements
- Activate or deactivate alumni access in bulk using user lists
Granular Permissions and Vault Controls
Control exactly who can view, upload, and manage vault contents. Assign permissions by role, department, or individual — and restrict sensitive documents so only authorized HR personnel can access them. Every vault is private by default.
- Role-based permissions for vault access and administration
- Restrict sensitive documents to authorized HR personnel only
- Employees can view and download but not modify vault contents
- Bulk permission management for large-scale onboarding or offboarding
Complete Audit Trail for Every Document
Know exactly who accessed, viewed, or downloaded every document in every vault. MangoApps maintains a timestamped audit log for every action — giving HR and compliance teams the visibility they need for internal reviews, audits, and regulatory requirements.
- Timestamped log of every view, download, and upload event
- Filter audit trail by employee, document type, or date range
- Export-ready reports for compliance audits and internal reviews
- Immutable records that cannot be altered or deleted
I was quite nervous to take on the project of implementing MangoApps. I’ve got a very limited knowledge of tech stuff—I’m HR, not IT. But it went smoothly. You don’t need to be particularly tech-savvy, and the functionality is easy to understand.
Alison van Zijl
Head of Human Resources
Full House
Everything You Need to Manage HR Documents at Scale
Secure, compliant, and effortless document management for HR teams of any size.
Private Employee Vaults
Every employee gets a dedicated, password-protected space for pay stubs, tax documents, and sensitive HR files.
Automated Distribution
Upload once and auto-route documents to the right vaults. Integrate via secure FTP for fully automated payroll delivery.
Alumni Document Access
Former employees retrieve tax documents and pay history through a limited vault-only access mode — no full platform license needed.
Full Audit Trail
Every view, download, and upload is logged with timestamps. Export-ready reports keep you audit-ready at all times.
Granular Permissions
Control who can view, upload, and manage vault contents by role, department, or individual with fine-grained access rules.
Enterprise Security
HITRUST, SOC 2, and ISO 27001 certified. Single-tenant architecture ensures your employee documents stay fully protected.
Customer Success
See How Organizations Manage HR Documents at Scale
2026 HR Trends eBook
Discover the workforce strategies, AI tools, and engagement practices leading HR teams are using to attract and retain top talent in 2026.
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For 15+ years, we've perfected our product, earning the trust of 1 million+ users and an NPS of 78.
Why Choose Us?
- AI-Powered Platform: The most unified workforce experience on the planet.
- Top Security: HITRUST, ISO & SOC 2 certified.
- Exceptional UX: Delightful on mobile and desktop.
- Proven Results: 98% customer retention rate.
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