What Are Town Hall Meetings?

Town hall meetings are organized opportunities for employees to reach out to leadership, ask questions, address concerns, and generally make their ideas and opinions known. Effective town hall meetings help employees feel confident and comfortable with their leadership, increase company trust and transparency, and let workers develop both practical knowledge and increased engagement. For the greatest level of success, town hall meetings should happen somewhat regularly and allow employees to hear from and address leaders at every level. Town hall meeting topics and questions can be submitted anonymously in advance or in-person during the actual event.
Town hall meetings keep our employees connect and all on the same page, no matter which office they work out of.

Trying To Hold Town Hall Meetings

Most modern businesses want to increase communication and transparency with their employees, but struggle to do so effectively. Finding a way to keep everyone connected, especially in a large or geographically diverse organization, is a serious headache. For most businesses, holding town hall meetings means asking leaders to physically travel to every work location and conduct dozens of different conferences. While having multiple meetings does provide an individual experience for workers, it also takes a lot of time and a considerable expense. And only having access to questions and concerns in their specific area doesn’t allow employees to benefit from the insight and ideas of the entire organization. In addition to coordinating town hall meetings, employers also often struggle to gather questions quickly and confidentially.

How MangoApps Helps

MangoApps make holding town hall meetings fast, simple, and secure by providing organizations with digital opportunities. In MangoApps, companies are connected in a single, centralized workspace, helping everyone communicate openly regardless of distance, schedule, time zone, or other similar setbacks. With MangoApps, employers and employees alike can properly prepare for town hall meetings by anonymously submitting questions into a specific survey or group area. These early and easy submission options give employees time to properly ponder their questions and let leaders review questions in advance to prepare the best possible answer.
Once all town hall questions have been submitted and reviewed, leaders can easily record their answers and share the completed video in a company-wide post. As an inclusive part of company-wide communication, company posts give employees the freedom to view town hall meetings at their convenience, letting them experience the ideas, insights, and questions of their peers from all over the organization without disrupting their work experience.
Alternatively, companies can also communicate and connect in a virtual town hall meeting using a live video stream. Video conferencing capabilities are built right into MangoApps, allowing everyone to stay connected and benefit from each other without having to travel or incorporate extra third-party tools. Live video streams also let employees ask questions in the moment and participate in the moment. Depending on each company and their individual needs, businesses often incorporate a combination of company-wide posts and live streams into their successful town hall process.

How To Make Surveys Happen:

  1. 1
    Surveys help employees easily gather information and gain important insight. To start a new survey, first, go to the area where you want your survey to be held.
  2. 2
    Next, hover over the more drop-down menu and select ‘New Survey’. You can also start a new survey by selecting the ‘compose’ button from the top navigation bar and selecting ‘survey’ from the drop down menu.
  3. 3
    Preview and select your survey type from more than 10 unique templates or create your own survey with a blank form. Edit, rearrange, add, or delete questions until your survey is just right.
  4. 4
    Publish your survey to a specific team or share it individually. After employees have taken the survey you’ll gain access to a comprehensive data analysis you can view at any time.

How To Make Company Posts:

  1. 1
    Company posts quickly distribute wide-reaching information out to the entire organization. To create a new company post, you first must be a network administrator or have received permission from an administrator.
  2. 2
    Once you have permission to post, select the ‘compose’ button from the top of your dashboard and then the ‘post’ button from the drop-down menu.
  3. 3
    Next, choose the option to share your post with everyone, ensuring it becomes a wide-reaching company post.
  4. 4
    Give your post a title and choose from over a dozen different template options. Or start a post entirely from scratch.
  5. 5
    You can edit the post and add or remove content until it’s exactly what you need. Once your post is finished, just adjust the settings and select ‘publish post.’

How To Make Video Calls:

  1. 1
    Video calls simplify remote communication and let users share in a naturally and visually engaging way. To start a video call, open the instant messaging window of the employee you want to talk to.
  2. 2
    From the instant messaging window, select the small ‘actions’ square and then ‘call’ from the drop-down menu.
  3. 3
    MangoApps will instantly begin initiating your video call. Once the recipient answers, you’re all ready to go!
  4. 4
    To answer an incoming video call, just select the ‘join’ button that appears on your screen.
  5. 5
    During your call, you can also initiate a handful of helpful actions like muting microphones, disabling video, and enabling screen sharing.
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