Give Every Employee a Voice in Decisions
MangoApps Ballots & Voting replaces email chains and paper votes with a secure, digital platform that collects real-time employee feedback, enforces structured voting, and auto-approves decisions when thresholds are met.
Why Most Workplace Voting Falls Apart
Email polls, paper ballots, and manual vote-counting create confusion, low participation, and decisions that lack credibility. Organizations need a better way.
Decisions Made in the Dark
Important policy changes, representative elections, and project approvals often happen without structured employee input — eroding trust and buy-in.
Email Surveys Get Ignored
Reply-all emails and informal polls get buried in inboxes. You never know who voted, who abstained, or whether the outcome is truly representative.
No Audit Trail or Accountability
Without structured voting records, audit trails, or configurable visibility settings, dispute resolution is impossible and compliance becomes a liability.
Low Participation Skews Outcomes
When only the loudest voices respond, decisions get made by a vocal minority. Without structured reminders and inclusive access, real consensus is impossible to measure.
Manual Vote Counting Wastes Days
Tallying responses from email replies, paper ballots, and spreadsheets eats administrator time and introduces errors — slowing decisions when speed matters most.
Voter Lists Go Stale Instantly
As teams shift, members come and go, and roles change, manual voter rosters fall out of date — leaving the wrong people eligible and the right people locked out.
AI Agents for Ballots
AI assistants that compose directly with this capability. 1 examples below — each one is governed, audit-logged, and ready to roll out.
Create Ballots in Minutes, Not Days
Any authorized user can launch a ballot in minutes — no IT ticket required. Define the topic, set voting dates, configure result visibility, and instantly notify all eligible voters. Full control from one clean interface.
- Set voting start and end date/time
- Rich text ballot description with document attachments
- Configure who can see results (voters only, everyone, or hidden until close)
- Instant real-time notifications to all voters upon launch
Document Ballots & Person Ballots — Built for Every Decision
MangoApps supports two ballot types to match the real decisions organizations face. Document Ballots let teams vote on proposals, policies, or initiatives. Person Ballots enable democratic elections for representatives, committee seats, or leadership roles.
- Document Ballot: approve, reject, or abstain on proposals and policies
- Person Ballot: elect representatives and committee members fairly
- Attach supporting documents to give voters full context
- Ballot type sets the tone and expectation for each vote
Flexible Voting Options With Optional Comments
Every ballot supports Affirmative, Negative, and Abstain voting — ensuring all voices are captured, including those who choose to stay neutral. Comments can be configured as required, optional, or disabled per vote type, giving you precise control over the quality of feedback.
- Affirmative, Negative, and Abstain vote options
- Required or optional comments per vote type
- Comments drive richer feedback and shared context
- Abstain option ensures participation without forcing a position
Real-Time Results With Full Audit Trail
As votes come in, admins and authorized viewers see live pie charts, voter-level breakdowns, and comment threads — all from the ballot results page. Export results to XLS for reporting, compliance, or archival purposes. Nothing gets lost.
- Live pie charts and tabular breakdowns as votes are cast
- Per-voter record showing vote choice and comments
- Export to XLS for compliance reporting
- Visibility settings control who can see results before and after close
Auto-Approval When Consensus Is Reached
Tired of waiting for a quorum that's already been met? Configure ballots to automatically transition to 'Approved' status once affirmative votes hit your defined threshold. No manual intervention, no delays — decisions move forward the moment they're ready.
- Set a custom affirmative vote % threshold for auto-approval
- Ballot status updates automatically — no admin action required
- All stakeholders notified immediately upon approval
- Configurable per ballot or set as a global admin default
Auto-Managed Voter Lists — Always Up to Date
Voter eligibility is tied directly to team membership, so your lists stay accurate automatically. New members added to a team are enrolled in active ballots. Members who leave are removed. No spreadsheet maintenance, no manual roster updates.
- Voter lists update automatically as team membership changes
- New team members added mid-ballot receive immediate notification
- Manual override available for special ballot configurations
- Group-based eligibility works across departments and locations
Smart Notifications Keep Voters Engaged
Voters receive real-time notifications when a ballot is launched, updated, or closing soon. Automated reminders fire one day before the ballot closes — ensuring participation without constant manual follow-up. Admins control exactly which notifications are sent.
Everything You Need for Secure, Structured Voting
Ballots & Voting integrates natively into the MangoApps platform — no third-party apps, no extra licenses.
Real-Time Voter Notifications
Voters are notified the moment a ballot is created, modified, or nearing its close date — driving higher participation rates.
Learn MoreConfigurable Result Visibility
Choose who can see results: voters only, all employees, or no one until the ballot closes. Prevent outcome bias during active voting.
Learn MoreAutomated Day-Before Reminders
MangoApps automatically reminds eligible voters one day before the ballot closes — eliminating the need for manual follow-up emails.
Learn MoreXLS Results Export
Download a complete record of vote choices and comments in Excel format — ideal for compliance, board reporting, or HR record-keeping.
Learn MoreWorks With Groups & Teams
Ballot eligibility is tied to MangoApps groups and teams, ensuring only the right employees participate in each vote — automatically.
Explore GroupsPairs With Polls & Surveys
Use Ballots for formal decisions that need structure and accountability. Pair with Polls for quick informal feedback and Surveys for deeper listening.
Explore PollsMangoApps has enabled us to better engage with our employees, which is crucial. People today are very quick to move if a company’s culture doesn’t suit them. You have to understand who your staff are and what they want, otherwise you’re going to battle to retain them.
Alistair Mackenzie
Founder & CEO
Full House
Customer Stories
How Customers Drive Engagement
Customer Case Studies
Customer Case Studies
Customer Case Studies
Customer Case Studies
Customer Case Studies
Customer Case Studies
Frequently Asked Questions About MangoApps Ballots
Polls are lightweight, informal, and often anonymous — great for quick team temperature checks. Surveys are structured questionnaires for in-depth employee listening. Ballots are formal, auditable, and outcome-driven: they support document/person types, configurable voting options, auto-approval thresholds, and XLS export — designed for decisions that require accountability and record-keeping.
Yes. Admins configure result visibility per ballot: results can be visible to voters only, all platform users, or hidden entirely until after the ballot closes. This prevents voters from being influenced by early results and maintains integrity throughout the voting period.
Voter lists are auto-managed based on team membership. If a new member joins the team while a ballot is open, they are automatically added to the eligible voter list and notified. If someone leaves the team, they are removed. This ensures your voter list always reflects current team composition without manual maintenance.
Admins can configure a ballot to automatically transition to 'Approved' status when the affirmative vote percentage reaches a defined threshold (e.g., 75%). Once that threshold is hit, MangoApps updates the ballot status and notifies all stakeholders — no admin action required. This is configurable per ballot or as a global default in admin settings.
MangoApps Ballots are designed for structured, accountable voting where voter identity is tracked — enabling audit trails and compliance reporting. This distinguishes Ballots from anonymous Polls. Admins control result visibility to balance transparency with confidentiality in your organization's context.
MangoApps integrates with 200+ enterprise systems including Microsoft 365, Slack, Workday, ADP, and more. Ballots and voting activity can feed into your broader analytics and communications workflows. See the full list at /integrations.
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