Ballots

Run structured, auditable votes on documents and people — single-choice and election styles — with eligibility, comment policies, results, and a full audit trail.

MangoApps

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Overview

Ballots lets an organization run structured, auditable votes on documents (policies, agreements, proposals) and on people (committee elections, appointments). It supports two voting styles — Single Choice (Yes/No/Abstain) and Multiple Choice (Election) — with configurable eligibility groups, per-choice comment policies, result visibility and availability rules, auto-approval thresholds, revoting, and a complete, exportable audit trail of every consequential action. Members see only the ballots they are included in; admins manage voters, correct votes with an audit comment, resolve outcomes, re-open or re-circulate ballots, and monitor participation and decision velocity through analytics.

Workplace Ops

Highlights

Run structured votes on documents — policies, agreements, proposals — or on people for committee elections and appointments.

Choose Single Choice (Yes / No / Abstain) or Multiple Choice (Election) with multi-seat winners and up to 10 options.

Target eligible voters by group, individual, or attribute, then freeze the roster at publish so who-can-vote never drifts.

Set per-choice comment rules, result visibility, and threshold-based auto-approval that resolves the ballot at close.

Track every consequential action in an exportable audit trail — and correct votes, re-open, or re-circulate when needed.

Monitor turnout, decision velocity, and outcomes through admin analytics, or ask the built-in AI agent.

Capabilities

Ballot Types & Subjects

Vote on documents (policies, agreements, proposals)
Vote on people (committee elections, appointments)
Single Choice style — Yes / No / Abstain
Multiple Choice (Election) style with multi-seat winners
Attach a PDF to each item, viewable in an in-app document viewer

Eligibility & Rosters

Target voters by saved groups, individuals, or attribute filters
"All members" or "specific members" voting modes
Per-member voting rights within a specific roster
Roster frozen at publish so later group changes never alter who can vote

Voting & Participation

One-click vote by choice or candidate selection
Abstain option on Yes/No ballots
Revoting while a ballot is open (optional per ballot)
Require, forbid, or allow a comment per choice
Threaded discussion with vote justifications shown as repliable comments

Results, Outcomes & Auto-Approval

Live (real-time) or hidden-until-close results
Auto-approve Yes/No ballots that clear an affirmative threshold at close
Configurable approval threshold measured against all eligible voters
Manual outcome resolution — approve / reject / decline
Automatic top-seats winner declaration for elections
Result visibility control — everyone, voters, or admins only

Administration & Audit

Manage the voter list after a ballot is live
Correct a recorded vote with a required audit comment
Re-open a closed ballot with a new close date, keeping votes
Re-circulate a ballot for a fresh voting round
Complete, timestamped change history of every consequential action
Export vote records and audit history to a spreadsheet

Analytics (Admin)

Participation and turnout analytics
Average time to decide, from open to outcome
Auto-approved vs manually approved vs rejected breakdown
Fastest and slowest ballots to reach an outcome
Most active voters

Notifications & AI

Email plus in-app Inbox notifications for ballot events
24-hour "closing soon" reminder to vote
Per-event notification toggles admins control
Ask AI: find pending ballots, results, tallies, and history
Cast or change your vote through the AI assistant
Resolve, re-open, or re-circulate ballots via the AI assistant

Limits & Specs

Candidates or document items per ballot: Up to 10
Ballot title length: Up to 100 characters
Approval threshold range: 1–100% of eligible voters
Yes/No choices: Affirmative, Negative, Abstain (labels customizable)
Analytics window: All-time
Export format: Excel-compatible spreadsheet (.xls)
Visibility scope: Members see only ballots they're included in; admins see all
Pricing: Requires a per-tenant license

Use cases

Policy adoption

Ratify an updated remote-work policy with a Yes/No ballot that auto-approves when affirmative votes meet the threshold at close.

Committee elections

Elect a safety committee chair from a slate of candidates, with single- or multi-seat selection and an automatically declared winner.

Union ratification

Run an auditable CBA ratification vote scoped to a frozen union roster, with a complete, exportable change history.

Vendor or supplier selection

Put shortlisted suppliers on a ballot and let eligible stakeholders pick, with a threshold that resolves the outcome.

Budget or proposal approval

Approve a proposal with a Yes/No ballot, results hidden until close, and a required comment on any dissenting vote.

Resources

Ballots Datasheet (PDF)

Datasheet

Features, capabilities, pricing model, and FAQ on one downloadable sheet — share it with your team.

FAQ

Ballots requires a per-tenant license and is disabled by default. An administrator enables it from your Apps Marketplace; there is no separate free tier.

No. Votes are attributable for audit purposes — there is no secret-ballot cryptography. Every consequential action is logged with the actor and timestamp, and admins can review the full history.

Members only see ballots they're included in — ones they created or are eligible to vote on. Eligibility comes from the voter roster frozen at publish; App Admins, Admins, and Super Admins see every ballot in the business, plus Analytics and Settings.

Voting ends. Yes/No ballots with auto-approval enabled resolve against the threshold automatically; otherwise a creator or admin records the outcome (approve, reject, or decline). Elections declare the top-seats winner(s) when resolved.

Up to 10 document items or up to 10 candidates per ballot. Ballot titles can be up to 100 characters, and the auto-approval threshold can be set anywhere from 1% to 100% of eligible voters.

Yes, if revoting is enabled on that ballot. The previous vote is superseded but kept in history, so only the latest vote counts while the full trail remains auditable. Admins can also correct a recorded vote with a required audit comment.

Admins can always create. Beyond that, an administrator chooses in Settings whether any user can create ballots or only admins plus members of selected groups.

Ballots is for binding, auditable decisions — a defined eligible roster, a recorded outcome, and a full audit trail. Surveys collect anonymous opinion or feedback, and Ideas crowdsources suggestions with upvotes and a triage pipeline. Reach for Ballots when the vote itself is the decision of record.