Project Collaboration Where The AI Is A Teammate
Workspace bundles a message board, grouped to-do lists, a schedule, files, recurring check-ins, and a Hill Chart on a single scrollable canvas. The Workspace Agent drafts each user's check-in from their actual activity, proposes Hill Chart dot positions from completed work, and generates a weekly client digest with internal-only redaction. Every AI write requires user approval, with full audit trail.
What Workspace Helps You Do
Seven everyday actions on one canvas — no app switching.
Discuss On The Message Board
A long-form message board for each Workspace — decisions, status, design reviews, retros. Replies thread inline; nothing scrolls past in a chat firehose.
Run To-Dos
Grouped to-do lists with assignees, due dates, and check-offs. Drag to reorder, drag between groups, leave comments on individual tasks.
Plan On The Schedule
A built-in Workspace schedule for milestones, events, and recurring rituals. No separate calendar tool; no sync to maintain.
Share Files
Drag-drop files into the Workspace. Searchable, scoped to the project, and accessible to members and approved guests.
Capture Recurring Check-Ins
Weekly or daily check-ins ("What did you ship?", "What's blocking you?"). The agent drafts each person's response from their actual activity — they review and approve before posting.
Track Progress On Hill Charts
The Hill Chart shows where every to-do is on the figuring-it-out vs. making-it-happen curve. The agent proposes dot positions from completed work — you approve the move.
Generate The Client Digest
A weekly digest summarizes Workspace progress for clients or stakeholders, with internal-only content redacted. The agent drafts; you approve before send.
One Canvas, Three Audiences
Workspace gives each role its own view of the same project.
For Project Members
Everything for one project on one scrollable canvas. No more hunting across Slack, Notion, Drive, and the meeting tool.
- Consolidate everything — message board, to-dos, schedule, files, wiki, history.
- Search every project — wikis, posts, comments, files, historical messages all indexed.
- Customize modules — turn modules on or off per Workspace to fit the project type.
- Activity feed — each member sees what changed since they last opened the Workspace.
For Project Leads
Permissions, milestones, and external collaboration without spinning up a separate tool.
- Public / Private / Unlisted — choose who finds and joins each Workspace.
- Guest collaborators — invite clients and vendors without exposing the intranet.
- Schedule & milestones — track delivery dates and recurring rituals.
- Client digest — weekly progress summary with internal-only redaction.
For Workspace Admins
Templates, governance, and visibility across many concurrent projects.
- Workspace templates — capture a standard Workspace as a template; spin up new projects in one click.
- Module governance — which modules are available, who can create Workspaces.
- Cross-Workspace search — find decisions and files across every active project.
- Audit trail — every AI write is logged with approver, timestamp, and original draft.
How A Project Lives In Workspace
Five rituals — the same ones every project needs, but stripped of busywork.
From Day One To Done — All In One Place
Track milestones, manage tasks, share files, and collaborate across departments with a unified Workspace that connects every stakeholder. The agent keeps the work moving on its own — every AI write requires user approval before persisting.
Workspace In Practice
A practical scope check: what the app covers, which controls matter, and the workflows teams usually run first.
Core workflow
Project collaboration on a single canvas — message board, to-dos, schedule, files, check-ins, Hill Charts.
Controls that matter
AI & Approvals includes Workspace Agent powered by Claude (standard tier) and All write tools require user approval (RISKY_TOOLS).
Scope and specs
Runs on the same identity, permissions, notifications, and tenant controls as the rest of MangoApps.
Connected To The Rest Of MangoApps
Workspace shares context with the apps your project relies on.
→ Chat
Real-time messages and quick pings live in Chat; long-form decisions and project record live in Workspace. Each link cross-references the other.
See Chat→ Tasks
To-dos created in Workspace flow into the personal Tasks app for cross-project views. One task list spanning every Workspace you're on.
See Tasks→ Wikis
Collaborative documentation, SOPs, and project specs live as wikis inside or alongside the Workspace. Fully searchable across projects.
See Wikis→ Drive
Files in a Workspace are also accessible via Drive with the same permissions. Project files stay with the project; org-wide files stay with the org.
See Drive→ OKRs
Tie Workspace milestones and to-dos to organizational objectives and key results — progress rolls up automatically.
See OKRs→ Microsoft 365
Deep integrations with Teams, SharePoint, OneDrive, and Outlook — keep existing tools, gain a unified project layer.
See IntegrationsREPLACES POINT TOOLS
One project canvas instead of three desk-worker collaboration tools
Most companies pay for a project tool, a docs tool, and a chat tool — and then a separate "intake" tool to wire them together. Workspace bundles the canvas your project actually needs (board, schedule, files, chat, AI teammate) into one license.
Basecamp
All-in-one project tool for small/mid teams
- Scales beyond small teams — enterprise audit, retention, SSO, and AI built in
- Frontline staff reachable from the same canvas — not just desk workers
- Ties to HRIS audiences and the rest of the workforce platform natively
Asana Projects
Mid-market project management
- Project canvas plus docs, chat, and an AI teammate — not just task lists
- One per-employee suite license replaces Asana plus its bolt-on workspaces
- Cross-app context (recognition, training, shift) ties into the project naturally
Microsoft Loop / Teams channels
M365's project-collab surfaces
- Works for the 80% of frontline staff without a Microsoft 365 license
- One project canvas instead of Loop + Teams + Planner + SharePoint files
- AI teammate built in, governed by the same permission model as every app
Notion Teams
Doc-first workspace tool
- Built for project execution (board, schedule, intake) — not just docs
- Audience scoping reuses live HRIS data — no per-page sharing config
- One identity, audit, and retention perimeter instead of a separate vendor
ClickUp
Maximalist project-management suite
- Built for the workforce, not just the project team — frontline included
- Permissions, retention, and identity unified with the rest of the platform
- AI teammate inherits cross-app context — not just project-board content
PLATFORM LEVERAGE
Workspace inherits everything else MangoApps already does
A standalone project tool has to build, buy, or integrate each of these. Workspace gets them for free because the platform already runs them.
HRIS-synced membership
Members and roles pull from the live HRIS — no parallel project roster to scrub when teams reorganize.
Identity & SSO
Inherits SAML/OIDC SSO, MFA, and SCIM. New members onboard in seconds; offboarding removes them from every workspace at once.
Drive as attachment backend
Files live in Drive natively — version history, audit, and DLP already in place, not bolted on per project tool.
Audit log & retention
Every action — message, task, file, decision — lands in the same audit log Legal and PMO already use across every other module.
AI teammate built in
Workspace AI drafts check-ins, summarizes threads, and proposes next steps — grounded in the project's own context, not a generic chat.
Workflow & automation
A task or decision can trigger a form, an approval, a notification, or a recognition — using the same automation engine as every other app.
INDUSTRY FIT
Built for organizations that run projects across desk and field
Workspace fits operators whose projects involve a mix of knowledge work, field crews, and operations.
Professional Services
Client engagements, deliverables, and project-team chat on one canvas — with audit and time-tracking the back office actually trusts.
Manufacturing
New-product introduction, plant-improvement, and CapEx projects that span engineering and shop floor on a single workspace.
Healthcare
Quality initiatives, accreditation projects, and service-line launches with audit trail and clinical-staff participation.
Retail
Store rollouts, seasonal launches, and merchandising projects that span HQ teams and store-level operations on one canvas.
Public Sector
Cross-department initiatives, grant projects, and continuity planning with audit, retention, and FedRAMP-eligible deployment.
WHY MANGOAPPS WINS
One platform beats a stack of point solutions on every axis
The case PMO, IT, Finance, and Security all share — and the one a desk-worker project tool structurally cannot answer.
Cheaper than the stack
One per-employee suite license replaces Asana, ClickUp, Notion Teams, and the separate AI-teammate add-on — bill stops scaling per app.
More secure
One identity perimeter, one audit log, one retention policy across every workspace. Nothing extra for security to certify.
Easier to deploy
Already deployed if you have MangoApps. Spin up the first workspace, pull members from existing HR audiences, launch the same day.
Easier to use
Project work lives in the same app employees use for chat, shifts, and recognition — one login, one notification stream.
Easier to manage
Membership, visibility, and retention reuse the same RBAC every other module uses — no parallel project-tool admin surface.
Easier to extend
A workspace can trigger a form, an approval, a recognition, or a training assignment — same automation engine as every other app.
AI is actually better
Workspace AI is a teammate — it drafts check-ins, summarizes threads, and proposes next steps using project context AND cross-app signals, under the same permission model as every other agent.
Controls That Keep It Manageable
Visibility Per Workspace
Public (anyone can find), Private (invite-only, hidden from search), or Unlisted (members with a link). Per-Workspace, configurable at any time.
Guest Collaborators
Invite clients, vendors, and partners with scoped access to one Workspace — no intranet exposure.
AI Write Approval
Every AI-drafted check-in, digest, or progress update requires a human approval before persisting. Audit trail captures the original draft, edits, and approver.
Workspace Templates
Capture standard project shapes as templates. Spin up consistent Workspaces in one click; control which templates are available by role.
Module Governance
Admins choose which modules (message board, to-dos, files, wiki) are available globally and per template. Stop module sprawl before it starts.
Enterprise Security
HITRUST, SOC 2, and ISO 27001 certified. Granular permissions, full audit trails, and enterprise encryption protect project data.
Pair Workspace With Its AI Teammate
Workspace AI is built into the canvas — it drafts check-ins, proposes Hill Chart moves, and generates the weekly digest. Every write requires user approval.
Workspace AI
Project space orchestration — drafts check-ins, proposes progress, generates client digests.
Customer Success
How Teams Collaborate With Workspace
Customer Case Studies
Customer Case Studies
Video Case Studies
Customer Case Studies
Customer Case Studies
Customer Case Studies
4 Keys To Project Collaboration & Execution
Download our whitepaper for the proven framework — workspace structure, task practices, external collaboration, and measurement.
Frequently Asked Questions
Teams and SharePoint are powerful, but they require employees to context-switch between chat, docs, project planning, and HR. MangoApps Workspace combines project-specific collaboration with a full employee intranet, task management, and HR integrations in one platform. Microsoft 365 integrations are deep — keep existing tools, add a unified project layer.
Workspace AI drafts each member's recurring check-in from their actual activity, proposes Hill Chart dot positions from completed work, generates a weekly client digest with internal-only redaction, and suggests next to-dos from message threads. Every AI write requires user approval before persisting, with audit trail.
Yes. Invite guest users (customers, vendors, partners) directly into a Workspace. Guests get real-time visibility into the project without accessing the broader intranet.
Set visibility to Public (anyone can find and join), Private (invite-only, hidden from search), or Unlisted (members with a direct link). Configurable per Workspace at any time.
All Workspace content is indexed and searchable — wikis, posts, comments, files, and historical messages. AI-powered search with filters lets you find any decision or document from any past project in seconds.
Yes. Admins enable or disable modules (tasks, wikis, posts, file libraries) per Workspace, and can capture standard shapes as templates. A legal team Workspace looks different from an engineering Workspace — both are better for it.
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