Workspace
AI-native project collaboration: message board, to-dos, schedule, files, check-ins, and Hill Charts that update themselves.
Meet the agent
This app ships with a production AI agent — permission-aware, tenant-scoped, audit-logged, and governed by the Agent Development Lifecycle.
Workspace AI
Drafted check-ins and Hill Chart moves — committed only by humans.
Overview
OneMango Workspace bundles a message board, grouped to-do lists, a schedule, recurring check-ins, and a Hill Chart onto one scrollable canvas per project, with its own Shared Drive created automatically the moment you start it. Each workspace has three roles: owners run its settings and membership, members post and complete the work, and viewers follow along read-only (they can still tick off, and comment on, a to-do assigned to them).
Its AI agent drafts a member's check-in from what they actually did, proposes where a Hill Chart dot belongs based on completed work, and can summarize a long thread or suggest a follow-up to-do. It only ever proposes — every draft waits for a person to approve, edit, or dismiss before anything posts, and each approved AI write is logged for audit.
To-dos here are the same task records the org-wide Tasks app uses, just scoped to this project instead of living in a separate system. Give someone outside the company — a client, vendor or partner — an access link, no OneMango account required, and they can follow updates and comment on a view with internal notes automatically hidden.
Run a project on one scrollable canvas — message board, to-dos, schedule, files, check-ins, and Hill Charts — with an AI agent that drafts check-ins and proposes Hill Chart positions for a person to approve.
Highlights
Capabilities
AI Teammate & Approvals
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Workspace Agent powered by Claude
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Every AI write gated behind user approval
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Drafts each member's check-in from their real recent activity
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Proposes Hill Chart positions from completed work
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Suggests a follow-up to-do from a message thread
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Summarizes long message threads (post + comments)
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"Catch me up" recap of what changed since your last visit
Single-Canvas Workspace
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One scrollable canvas across every section
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Drag to reorder canvas sections; layout saved per workspace
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Per-workspace roles: owner, member, viewer
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Rule-based membership via recipient groups
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Owner-toggled section visibility per workspace
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Slash shortcuts in a post: /task, /msg, /link, /event from one line
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One-click duplicate a workspace with its structure and open to-dos
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Export a workspace to CSV (members, messages, tasks)
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Soft-delete with 30-day restore + auto project-recap on archive
Message Board & Discussion
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Threaded posts (title + body) with comments and @mentions
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Voice-note comments with automatic transcription
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Polls on posts (single / multi-choice, optional anonymous)
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Emoji reactions on posts, comments, and to-dos
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Keyword search across posts, comments, and links (Cmd-K); the AI agent can also search by meaning
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Per-workspace mute: everything, mentions only, or weekly recap only
To-Dos, Kanban & Schedule
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Multiple grouped to-do lists per workspace
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Assignee, due date, and notes per to-do
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Kanban board: backlog / doing / review / done
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Recurring to-dos (daily / weekly / monthly cadence)
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Schedule with all-day events and location
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Downloadable iCal (.ics) export of the schedule for calendar import
Check-Ins & Hill Charts
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Recurring check-ins on daily / weekly / monthly cadence
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AI-drafted responses held for approval
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Each member approves and can edit their own draft before it posts
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Hill Charts with one dot per scope (0–100 uphill/downhill)
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Accept or dismiss AI Hill Chart proposals
External Access, Digests & Files
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External access links for people outside the company (revocable)
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External guests view shared updates and can comment
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Weekly external digest built from workspace activity, internal-only items auto-redacted (generated on demand)
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Auto-provisioned Shared Drive for workspace files (Drive app)
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"Doors" — pinned external links (Figma, GitHub, Notion, etc.)
Portfolio, Templates & Reporting
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Timeline view of all your active workspaces
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Save any workspace as a reusable template, or start from a shared central-library template
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Analytics dashboard: activity, check-in response & AI-adoption rates, CSV export (managers/admins)
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Cross-workspace reports: overdue & completed work by member, AI adoption, Hill Chart velocity, CSV export (managers/admins)
Limits & Specs
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Default check-in cadence: Weekly (daily / weekly / monthly, admin-set)
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Who can create workspaces: Managers and admins, plus anyone with direct reports, by default (configurable)
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Max workspaces / members: Unlimited by default (admin can cap)
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Cover image upload: 5 MB max — PNG, JPEG, WebP, GIF
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Access link validity: 30 days
Use cases
See it in action
Below is a real Client Account template, rendered live from the same schema your business runs on — not a screenshot. Every primitive shown here (checkboxes, ratings, photo capture, location pins, yes/no, signature) renders identically inside the app on your team's phones.
Resources
FAQ
Yes. A workspace owner (or the workspace app admin) can issue an external access link that lets someone outside the company — with no OneMango account — view the workspace's externally-visible updates and add comments. Access links are valid for 30 days and can be revoked at any time. Internal-only posts and to-dos stay hidden, and external guests cannot edit to-dos or post to the board.
No. The Workspace Agent drafts proposals — check-in responses, Hill Chart positions, thread summaries, suggested to-dos — but every write requires user approval before persisting. AI-drafted records carry the platform's AI-assisted flag and only go live once a person accepts them, and agent-made Hill Chart moves are stamped with the time the agent touched them. An admin can also turn the agent off entirely via the 'Enable Workspace AI Agent' setting.
Each workspace auto-provisions its own Shared Drive (from the Drive app) when it is created, so files inherit Drive's versioning, sharing, and preview rather than living as bare attachments. The files section on the canvas reads directly from the workspace's Drive.
Chat is real-time messaging; the Tasks app is a flat, org-level task list. A Workspace is a self-contained project container — one scrollable canvas that bundles a threaded message board (title + body posts, not chat), grouped to-do lists (with Kanban and recurring options), a schedule, files, recurring check-ins, and Hill Charts, with members scoped to that one project.
By default managers and admins, plus anyone who has direct reports — other members cannot; workspace app admins can always create one. An admin can change this with the 'Who can create a workspace?' setting: keep that default, narrow it to the manager role or to people managers, restrict it to app admins only, open it to everyone, or scope it to specific groups or people. Admins can also cap the number of workspaces per business and members per workspace; both are unlimited unless a limit is set.
Use the Create button at the top of the workspace canvas — it opens the form for a message, task, event or linked tool in a side panel. If you prefer typing, start a message's body with /task, /msg, /link or /event and it creates that item instead of a post: '/task Send the draft @Priya by Friday' adds a to-do assigned to that member and due Friday, and '/event Sprint review Friday 3pm' adds a schedule event. Dates and assignees are read by the Workspace AI agent.
It generates an on-demand 3–5 bullet recap of what changed in the workspace since your last visit. It reads your membership's last-visited timestamp (falling back to the last 7 days the first time), gathers recent activity, and asks the LLM to summarize new posts, completed work, decisions, and mentions tailored to you.
Yes. Save any workspace as a reusable template — its to-do lists (and their tasks), Hill Chart scopes, and check-in questions are captured — then spin up new workspaces from it. You can also start from a shared central-library template curated for the whole business, and one-click duplicate an existing workspace with its structure and open to-dos.
Archiving posts an automatic 'Project recap' to the message board summarizing the workspace's whole life. Deleting is a soft-delete — the workspace moves to My Trash and can be restored from there within 30 days; after that window it can no longer be restored.
