Worklog is MangoApps' way of tracking time you bill to a client, apart from shift scheduling and pay-period attendance. Log hours, or a start and end time, against a project and client, mark it billable, and Worklog fills in the rate — client default, then project, then business.

Projects and clients can be private or shared with the team, each rolling up its own hours and earnings; a client also shows what's still uninvoiced. Turn a client's uninvoiced entries into an auto-numbered PDF invoice and email it directly — invoices carry a Net-30 due date, move through draft, sent, paid, or cancelled, and remind you if one goes unpaid.

Ask the built-in AI agent to log, edit, or delete an entry, pull an hours summary, or draft that invoice from chat — you still review and send it. Admins can require a project, client, or description per entry.

Track billable hours against clients and projects with rates applied automatically, then turn uninvoiced entries into an auto-numbered PDF invoice and email it to the client.

Productivity Utility

Highlights

Log billable and non-billable time by date, with either hours or start/end times, against a project and client.

Create a new project or client inline while logging an entry—no context switch.

Import past time entries in bulk from CSV, or re-log a prior entry with one "Log again" click.

Generate auto-numbered PDF invoices from billable entries and email them straight to the client.

Ask the built-in AI agent to log time, pull an hours summary, or draft an invoice from chat.

Track each invoice from draft through sent, paid, and overdue—with automatic reminder emails.

Capabilities

Time Entry

Log time by date with hours or start/end times
Billable vs. non-billable flag per entry
Assign each entry to a project and/or client
Create a project or client inline while logging
"Log again" — prefill a new entry from an existing one
Attach photos and videos to an entry
Bulk CSV time-entry import (columns match the export)
Automatic rate fill — client rate, then project rate, then business default
Admin-configurable entry rules (require project, client, or description; allow or block future dates)

Project Tracking

Create and manage projects with hex color labels
Default hourly rate per project
Private (owner-only) or shared project visibility
Rolled-up total hours and earnings per project

Client Management

Client directory with name, email, phone, and contact info
Default hourly rate per client
Private (owner-only) or shared client visibility
Total hours, earnings, and uninvoiced amount per client

Invoicing

Generate PDF invoices from billable time entries
Auto-numbered invoices, unique per business & user (INV-YYYY-####)
Statuses: draft, sent, paid, cancelled
Line-item detail with date, hours, rate, and amount
Email the invoice PDF to the client (auto-marks it sent)
Branded invoice PDF — company name, contact block, and optional logo
Automatic Net-30 due date with overdue tracking
Cancel an invoice, releasing its entries back to uninvoiced

AI Agent & Reporting

Dashboard stats: hours, billable hours, and earnings with period filters
Filter entries by project, client, billable status, and date range
CSV export of filtered entries (User column on admin exports)
Configurable CSV export (date format, hourly rates, non-billable rows)
AI agent (Ask AI): log, edit, and delete time entries by chat
AI agent: generate a draft invoice and summarize uninvoiced work by client
Admin read-only oversight of all users' entries (opt-in)

Notifications

Weekly summary digest email (admin toggle, off by default)
Incomplete-day reminder email (previous weekday, active users)
Overdue-invoice reminder email to the invoice owner

Limits & Specs

Max hours per single entry: 24 (hard ceiling; admin-configurable to a lower value)
Invoice number format: INV-YYYY-#### (auto; unique per business & user)
CSV import limits: 2,000 rows / 1 MB per file
Supported currencies: USD, EUR, GBP, CAD, AUD (admin-configurable)
Supported export formats: CSV (time entries), PDF (invoices)
Pricing: License required (per-tenant opt-in)

Use cases

Consultant time logging

A consultant logs billable hours per client at the end of each day, choosing hours or start/end times and adding a work description.

Client billing

Generate an auto-numbered PDF invoice covering all of a client's uninvoiced billable work, then email it directly from the invoice page.

Project cost tracking

Assign entries to projects to see rolled-up total hours and earnings per project, helping managers watch budgets.

Team time oversight

An admin opts into a read-only view of every user's entries and exports a filtered CSV (with a User column) for reporting.

Chat-driven time capture

A user logs time, checks weekly hours, and drafts an invoice through the Worklog agent in the Ask AI sidebar—no forms.

Resources

Worklog Datasheet (PDF)

Datasheet

Features, capabilities, pricing model, and FAQ on one downloadable sheet — share it with your team.

Shifts & Schedules Book

eBook

AI-assisted scheduling for frontline operations — coverage, labor costs, and retention, with a cost model for evaluating scheduling platforms.

FAQ

Billable entries are tracked at an hourly rate and can be rolled into client invoices. Non-billable entries track internal work that is not charged to a client and are excluded from invoice totals.

Yes. Both fields are optional by default. An admin can make either one required in Settings.

Worklog is for personal, billable time you track against projects and clients and then turn into client invoices—it's built around what you can bill. Timesheets is for pay-period time and attendance: it syncs clock-in/out punches, routes a weekly sheet to a manager for approval, and hands approved hours to Payroll Processing or Payroll Connect to turn into pay. Use Worklog to bill clients; use Timesheets to get hours approved and paid.

From the Ask AI sidebar you can chat with the Worklog agent to log, edit, and delete time entries, pull an hours summary for a period, and generate a draft invoice that summarizes uninvoiced work by client—no forms required. It drafts rather than sends, so you review the invoice before emailing it.

Worklog is a licensed add-on, not bundled free with every plan—a business admin opts in and enables it per tenant. Ask your MangoApps account team for current pricing.