A Calendly-class scheduling app built on the MangoApps calendar core. Employees and teams publish branded booking pages with their true availability — internal calendar, Google busy time, live Outlook free/busy, and approved leave are all respected — and external customers, candidates, vendors, or colleagues pick a genuinely-free slot at /meet/your-page. The meeting is created automatically, syncs to everyone's calendars, and confirmations and reminders go out with calendar attachments, without any back-and-forth email. Invitees can reschedule or cancel from a secure link, and every booking is double-booking-proof thanks to a live free/busy re-check at confirmation time. Teams schedule together with round-robin rotation, collective meetings where every host attends, and group sessions with seat capacity, while an optional routing question steers each invitee to the right page. Hosts fine-tune every meeting type with buffers, notice windows, daily caps, custom intake questions, and their own confirmation, reminder, and follow-up email notes, and any booking page can be embedded on an external website with a copy-paste snippet. A built-in analytics dashboard tracks booking trends, cancellations, and lead time, and the Ask AI agent answers scheduling questions conversationally. Frontline-ready: availability can be constrained to published shifts so slots are only offered when the host is actually scheduled to work.

Scheduling

Highlights

Publish a branded booking page at /meet/your-name in minutes — add your logo, accent color, and welcome message, and invitees book genuinely-free slots without any back-and-forth email.

Availability that tells the truth: internal calendar events, Google and Outlook busy time, and approved leave are all subtracted before a slot is ever offered, and a live free/busy re-check at confirmation makes double-booking impossible.

Every booking becomes a real MangoApps calendar event — reminders, ICS attachments, and Google/Outlook sync apply automatically.

Invitees manage themselves: secure reschedule and cancel links in every confirmation email, optional SMS reminders, and no login required.

Schedule as a team with round-robin rotation, collective panel bookings, and group sessions that keep a waitlist and email everyone the moment a seat frees up.

A frontline differentiator no competitor has: constrain availability to published shifts, so slots are only offered when the host is actually scheduled to work.

Capabilities

Booking Pages

Personal booking pages with vanity URLs (/meet/your-name)
Multiple meeting types per page (intro call, consult, office hours)
Weekly availability windows plus date-specific overrides and days off
Public, organization-only, or link-only page visibility
Custom intake questions per meeting type
Team pages: round-robin rotation, collective (all members attend), and group sessions with seat capacity

Availability Truth

Internal calendar events treated as busy
Google Calendar busy time respected (via calendar sync)
Approved leave treated as busy
Confirm-time live free/busy re-check (double-booking prevention)
Buffers before/after meetings, minimum notice, rolling window, daily caps
Shift-aware availability — only offer slots during published shifts
Outlook/Microsoft 365 live free/busy lookup

Booking Lifecycle

Automatic calendar event creation with the invitee attached
Confirmation emails with ICS calendar attachments
Email reminders before the appointment
Opt-in SMS reminders to invitees
Invitee self-service reschedule and cancel via secure link
Dedicated 'appointment moved' email that cleans up the old calendar entry
Post-meeting follow-up email
Waitlist on full group sessions, auto-notified when a seat frees
Full audit trail of every state change

Branding & Distribution

Custom logo, accent color, and welcome message per booking page
Embed on external websites via copy-paste iframe snippet
Allowlist of external domains permitted to embed the page
Internal directory of colleagues who can be booked
'Book time' button on colleague profiles
Duplicate a booking page or meeting type as an inactive draft

Insights & Surfaces

Analytics: booking trend, cancellation rate, average lead time, and top pages
Booking-source breakdown (public link, embed, profile, API)
'My Appointments' home dashboard widget
Mobile-optimized view for hosts
Ask AI agent for conversational scheduling questions
REST API to list, fetch, cancel, and reschedule appointments

Connected Apps

Calendar — every booking becomes a real calendar event
Leave Management — approved leave blocks bookable time
Shifts Scheduling — availability can follow the published roster
Bookings — in-person appointments auto-reserve a meeting room
Guest Pass — external invitees are pre-registered as visitors
CRM — bookings link to a matching account and log an activity

Limits & Specs

Pricing: License required (opt-in per tenant)
Meeting duration range: 1 minute to 8 hours
Max buffer before/after a meeting: 4 hours each
Max rolling booking window: 365 days
Max seats in a group session: 500
Reminder lead time range: 1 to 168 hours (default 24)
Max embed domains per page: 10
Intake question types: Text, long text, dropdown, checkbox
Location modes: Virtual, in person, phone

Screenshots

Dashboard — booking pages, upcoming appointments, and booking stats at a glance

Booking pages — searchable list with status, meeting types, and public /meet links

Page editor — meeting types, weekly availability, date overrides, and team scheduling

Public booking page — invitees pick a day and time shown in their own timezone

Analytics — booking trends, cancellation rate, lead time, and top pages

Use cases

HR office hours

Benefits, IT, and HR teams publish enrollment-consult and helpdesk pages; employees book a genuinely-free slot instead of emailing back and forth.

Manager 1:1 links

Managers share a book-time-with-me link for 1:1s and skip-levels; the meeting lands on both calendars automatically.

Customer calls

Sales and customer-success reps put their booking link in email signatures; external customers self-schedule without seeing anything but free time.

Frontline scheduling

Store and branch staff offer appointment slots only during their published shifts — availability that knows the roster.

Orientations and info sessions

Run group sessions with a seat cap and a waitlist; when someone cancels, everyone waiting is emailed and the first to rebook takes the seat.

Team demo rotation

A shared team page rotates inbound demo requests round-robin across reps, or books the whole panel at once for collective calls.

Resources

Appointment Scheduler Datasheet (PDF)

Datasheet

Features, capabilities, pricing model, and FAQ on one downloadable sheet — share it with your team.

Product demos on YouTube (MangoApps)

Video

Watch MangoApps product demos and walkthroughs, including scheduling and calendar workflows.

MangoApps — Book a Demo

Website

See Appointment Scheduler and the wider frontline platform in a guided demo.

FAQ

No. Booking pages are public — external customers, candidates, and vendors book, reschedule, and cancel through secure links without logging in.

Twice. Slots are generated against the host's combined busy time (internal calendar, Google sync, approved leave), and the chosen slot is re-verified live at the moment of confirmation before the booking is saved.

Yes. Bookings are real MangoApps calendar events, so the existing Google and Outlook sync applies — the meeting appears on the host's external calendar, and external busy time blocks slots.

Yes — a booking page can be constrained to the host's published shifts so slots are only offered while they're actually scheduled to work, and never during approved leave.

No. Bookings reserves rooms, desks, and spaces; Appointment Scheduler books time with people. For in-person appointments the two work together — a confirmed appointment can auto-reserve a room.

Yes, three ways. Round-robin offers a slot when any member is free and assigns whoever was booked longest ago; collective offers a slot only when every member is free and attaches them all; group runs one host with a configurable seat count, up to 500.

Full slots stay visible and offer a waitlist instead of a booking form. If someone cancels or reschedules out, everyone waiting for that session is emailed and the first to rebook takes the seat — no auto-booking and no held seats.

Yes, with opt-in on both sides: an admin enables SMS reminders for the tenant (off by default) and the invitee supplies a phone number and ticks the reminder box when booking. The opt-in carries over if the meeting is rescheduled.

Yes. Each page takes a logo, accent color, and welcome message, and the editor provides a copy-paste iframe snippet plus an allowlist of up to 10 external domains permitted to embed it.

Appointment Scheduler is a licensed app that each tenant opts into from the Apps Marketplace — it is not enabled by default. There is no per-booking or per-invitee charge.