Category
Operations & Safety
Version
1.0.0
Installs
10
Published
Jul 2025
Type
App
Overview
Tasks provides a comprehensive task management system for teams to create, assign, track, and collaborate on work items. Features include task templates, recurring tasks, progress tracking, and integration with other workplace apps.
Highlights
Create, assign, and track tasks with priorities, due dates, and status workflows.
Use task templates for recurring work like weekly reviews, monthly audits, or onboarding steps.
Set up recurring tasks that auto-generate on a configurable schedule.
Collaborate with comments, file attachments, and @mentions on each task.
Filter and search tasks by assignee, status, priority, and date range.
Integrate with other apps to auto-create follow-up tasks from inspections, incidents, and forms.
Capabilities
Task Creation
-
Manual task creation with title, description, and category
-
Simple and checklist task types
-
Priority levels: normal, important, critical
-
Start date + due date planning range
-
Reminder date/time per task
-
Clone an existing task
-
Save a task as a reusable template
-
Sub-tasks (parent/child hierarchy) Checklist items are the granularity unit
-
File and document attachments (PDF, Office, images)
Templates & Recurring Tasks
-
Task templates with checklist items and instructions
-
Recurring schedules: daily, weekly, monthly, every shift
-
Role-based and location-based template auto-assignment
-
Industry default template library
-
Duplicate and deactivate templates
-
Estimated duration per template
Assignments & Delegation
-
Assign tasks to any business user
-
Reassign / delegate tasks to another team member
-
Manager-level bulk task management view
-
Assign by role or location via templates
-
Strategic alignment link to Goals, Key Results, Objectives
-
Link tasks to Service Desk tickets
Checklist & Completion
-
Checklist tasks with ordered sub-items
-
Per-item photo requirement enforcement
-
Per-item notes requirement enforcement
-
Auto-complete task when all checklist items are done
-
Task photo upload on completion
-
Signature capture on completion
-
Completion notes and timestamp log
-
Reopen a completed or cancelled task
-
Manager verification step after completion
-
Escalation flag with reason
AI Features
-
AI Tasks Agent: create, assign, complete via natural language
-
Semantic and hybrid search across task templates
-
Auto-create tasks from AI Notepad meeting action items
-
Admin toggle to enable/disable AI agent per business
Notifications
-
In-app notification on task assignment
-
In-app notification on task completion
-
In-app notification when task becomes overdue
-
Due-soon reminder notification
-
Daily digest for managers
-
SMS alert for critical-priority tasks
-
Email notifications on assignment
Integrations
-
Forms — auto-create tasks on form submission
-
Safety Hub — auto-create tasks from incident action items
-
Inspections — auto-create follow-up tasks from failures
-
AI Notepad — create tasks from meeting action items
-
OKR Hub — link tasks to Goals and Key Results
-
Service Desk — link tasks to support tickets
Limits & Specs
-
Task title max length: 255 characters
-
Category max length: 100 characters
-
Max photo upload size per task: 10 MB per photo
-
Supported photo formats: PNG, JPG, GIF, WebP, HEIC, HEIF, AVIF
-
Supported document formats: PDF, DOC, DOCX, XLS, XLSX, PPT, PPTX, TXT, CSV
-
Max document size: 10 MB per file
-
Recurrence patterns: Daily, Weekly, Monthly, Every Shift
-
Pricing: Included with MangoApps Workforce
Use cases
Incident follow-up actions
After a safety incident, corrective action tasks are created automatically with assignees and deadlines for resolution tracking.
Project task management
Team leads break down projects into tasks, assign to team members, and monitor progress through status updates.
Recurring compliance tasks
Schedule monthly fire extinguisher checks, quarterly safety drills, or annual certification renewals as recurring tasks.
Onboarding checklists
HR creates task templates for new hire onboarding that generate a personalized checklist when an employee starts.
Maintenance work orders
Facilities managers track maintenance requests as tasks with priority levels, photos, and completion verification.
FAQ
Yes. Inspections, Safety Hub, and Forms can auto-generate tasks when conditions are met, such as a failed inspection item or incident report.
Configure a task template with a recurrence schedule (daily, weekly, monthly). The system creates new task instances automatically at each interval.
Yes. Tasks support file attachments, inline comments, and @mentions for team collaboration.
Task creation and assignment permissions are configurable by role. By default, managers and admins can assign tasks to any team member.
