Track Every Asset, From Purchase To Retirement
Every laptop, tool, and vehicle in one inventory — scan a label to see who has it, when it was last serviced, and what it's worth, from purchase to the day it retires.
What Asset Pro Helps You Do
Inventory Every Asset
Laptops, monitors, phones, tools, vehicles — one inventory, with custom fields per asset class. Bulk import on day one, ongoing capture by scan.
Scan To Capture
Generate QR or barcode labels from inside the app. Mobile scan opens the asset record; receive, assign, check in, and check out from one screen.
Assign To People
Assign assets to employees with checkout dates, return expectations, and acknowledgement. Full assignment history per asset and per employee.
Schedule Maintenance
Book repairs and service with reminders to the owner and the IT team, plus a reminder when an asset goes too long without service. Service history attaches to the asset record automatically.
Track Depreciation
Straight-line depreciation from purchase price to salvage value over each category's useful life — captured so finance gets the values they need without a separate ledger.
Retire Cleanly
Retiring an asset records the date and a note, with a disposal date on the record. The audit trail stays live even after the asset leaves the floor.
Built For The Reality Of A Multi-Site Inventory
Scan-First Capture For The Field, Not Just The Warehouse
Asset Pro labels every asset with a QR or barcode generated from inside the app. Field technicians and IT staff scan to open the record on mobile — check it in, check it out, log maintenance, or transfer it to a new owner. No keyboard input for the common operations.
- QR and barcode labels — generated from inside the app, printable in bulk.
- Mobile scan-to-open — one tap from camera to the asset record.
- One-tap actions — check in, check out, assign, log service.
Assignment History And Maintenance Schedules That Persist
Asset Pro tracks the full assignment history per asset, the full inventory history per employee, and a maintenance log that lives with the asset across owners. Audit-ready, no spreadsheet required.
- Assignment history — every checkout, return, and transfer captured.
- Maintenance schedule — booked service and service-interval reminders to owner and IT.
- Service log — every repair, with the work performed and its cost.
- Depreciation — straight-line over each category's useful life, down to salvage value.
Asset Pro In Practice
A practical scope check: what the app covers, which controls matter, and the workflows teams usually run first.
Core workflow
Track IT and physical assets across their full lifecycle from procurement to retirement.
Controls that matter
Reporting & Dashboard includes Real-time dashboard: total, available, assigned, maintenance, retired counts and Asset breakdown by category and status distribution.
Scope and specs
Useful specs: Default depreciation rate: 20% per year, used when a category sets no useful life (admin-configurable); Warranty alert window: 60 days before expiry (admin-configurable); Maintenance interval default: 180 days (admin-configurable).
Laptop fleet management
IT assigns laptops to employees with approval workflows, tracks warranty status, and schedules maintenance before hardware failures.
Construction equipment tracking
Operations teams log heavy equipment assignments by job site, monitor maintenance schedules, and flag overdue inspections.
Office furniture inventory
Facilities managers track desks, chairs, and monitors by location with depreciation values for accurate financial reporting.
Connected To The Rest Of MangoApps
→ Service Desk
A ticket about a specific device pulls the asset record inline — model, owner, warranty, assignment history — so the agent has context before replying.
→ Procurement
Approved purchase orders create draft asset records on receipt — model, serial, PO number, and warranty all carry over.
→ Inspections
Quick-Scan from Inspections opens an asset-driven inspection — scan the equipment, pick the template, run the check. Inspection history attaches to the asset.
→ Onboarding
IT picks a laptop and phone from the inventory on the new hire's onboarding plan — each becomes an equipment request that goes through approval, and the assignment, receipt confirmation and audit trail follow on the asset.
→ Offboarding
Offboarding workflows surface the assigned inventory and prompt for return, replacement, or retirement — no asset slips through the cracks.
Asset Pro Screenshots
Real product screens from Asset Pro workflows, pulled from the app screenshot gallery.
REPLACES POINT TOOLS
One asset record in place of the IT-inventory stack
Most IT teams running a dedicated asset tool still maintain a separate procurement spreadsheet, a service-desk-only CI database, a shadow inventory for onboarding, and an offboarding checklist nobody trusts. Asset Pro folds the lifecycle into the platform IT already uses.
Snipe-IT
Open-source IT asset management
- Hosted, supported, SSO-enabled out of the box — no self-host, no LDAP wiring, no upgrade weekends
- Procurement, Onboarding, Service Desk, and Offboarding all read the same asset record — Snipe-IT lives on an island
- Role-based access inherits from the platform, and every asset keeps its custody and maintenance history — not Snipe-IT-only permissions to maintain
Asset Panda
Configurable asset tracking
- Assets are priced in one pack that follows your count, beside the IT service desk, procurement, and HR on the same platform — Asset Panda licenses per asset class
- Barcode and QR scan works in the same branded mobile app employees use for shifts and pay
- Lifecycle events tie to the live HRIS — when an employee leaves, offboarding surfaces the assigned laptop automatically
Lansweeper
Network-discovery-led IT asset management
- Includes the human side — assignments, approvals, returns, and tickets — not just network-scanned hardware
- One asset record carries its assignments, maintenance, and retirement history
- SSO, MFA, and SCIM come from the platform — no separate Lansweeper identity perimeter
AssetTiger
SMB asset tracking
- Scales past SMB — multi-site, multi-language, and enterprise SSO are first-class
- Maintenance reminders, overdue alerts and a weekly digest reach the holder, the requester and your maintenance group — and repairs stalled for two weeks are counted, not forgotten
- Depreciation, custodian history, and warranty data live in one record, not three exports
ServiceNow CMDB
Enterprise CMDB inside ServiceNow
- Deploys in weeks, not a multi-quarter ServiceNow CMDB program
- Same SSO and roles as the rest of the platform — no separate CMDB tenant for security to re-certify
- Ask AI reports, for administrators, "which laptops come off warranty next month?" in chat — grounded in your own data, not a CMDB query
PLATFORM ADVANTAGE
Asset Pro inherits everything else MangoApps already does
A point asset tool has to build, buy, or integrate each of these. Asset Pro gets them for free because the platform already runs them.
Identity & SSO
Inherits your SAML/OIDC SSO, MFA, and SCIM provisioning. IT and end users see the asset record through the same login they use for everything else.
HRIS-synced custodians
Asset assignments target the live employee record — when somebody moves teams or leaves, lifecycle workflows surface the right inventory automatically.
Service Desk linkage
Every ticket against a device pulls the live asset record — warranty, assignment history, maintenance — without copy-paste from another tool.
Procurement linkage
Approved POs convert into asset records automatically — receipt, scan, assign — using the same procurement flow as every other purchase.
Mobile app & scan
Barcode and QR capture happens in the branded mobile app IT staff already use — no separate scanning app to install and maintain.
Custody & maintenance history
Each asset keeps its custody history — holder, dates and condition on return — and its maintenance records with their status.
INDUSTRY FIT
Built for the operations where asset accountability is the audit
Asset Pro fits every employer with laptops to track, but it earns its keep in industries where regulators, insurers, or finance teams demand a complete custodian chain.
Technology
Laptops, monitors, and developer hardware tracked from PO through return with onboarding and offboarding workflows tied to the live HRIS.
Healthcare
Clinical devices, infusion pumps, and shared workstations tracked with maintenance schedules and chain-of-custody evidence for Joint Commission.
Manufacturing
Plant-floor equipment, tooling, and PPE inventory with QR-tagged Quick-Scan inspections and maintenance workflows tied to the asset record.
Education
Classroom devices, lab equipment, and 1:1 student laptops tracked across campuses with assignment by role, grade, and term.
Field Services
Vehicles, tools, and on-truck inventory tied to the technician — what's assigned, what's missing, and what's due for service.
Public Sector
Agency equipment, fleet, and IT inventory with detailed custodian history and depreciation.
WHY MANGOAPPS WINS
One platform beats a stack of point solutions on every axis
The argument IT, finance, and security all share — and the one an asset-only tool structurally cannot answer.
Cheaper than the stack
One platform replaces Snipe-IT + a service desk + a procurement spreadsheet + an onboarding tool, with your assets in one pack that follows your count — no per-asset-class licences.
More secure
One identity perimeter and one set of roles and permissions across every asset workflow. Nothing for security to re-certify when IT adds a workflow.
Easier to deploy
Already deployed if you have MangoApps. Import a CSV of assets, print QR labels from the app, run your first audit the same day.
Easier to use
IT staff scan with the mobile they already use; end users see assignments in the same app as their pay stub and onboarding checklist.
Easier to manage
Custodians, departments, and locations come from the HRIS — IT manages the inventory, not a parallel "who works here" list.
Easier to extend
An asset can fire an onboarding task, an offboarding return, a Service Desk ticket, or a Procurement PO — one engine, every app.
AI is actually better
Asset Pro AI answers "what does this employee have?" and "what is due for maintenance?", and Ask AI reports to administrators "which laptops come off warranty next quarter?" — using live data, governed by the same permission model as the rest of the platform.
Ask Questions With Asset Pro AI
Asset Pro has a paired AI agent for the "who has what" questions IT fields all day. Read-only across the asset lifecycle; two writes — request equipment, and withdraw your own waiting request — are confirmation-gated.
Asset Pro AI
Surface who has what, what's available to request, and what's due for maintenance — in chat, against the same Asset Pro records IT already manages.
Customer Success
How Customers Use It
Webinars
Customer Case Studies
Customer Case Studies
Customer Case Studies
Video Case Studies
Customer Case Studies
At our head office within HR, marketing, and finance, we use ChatGPT quite a bit, and MangoApps AI Helper is a useful tool for us. As I go around to the stores, I’ve been showing them how the AI Intranet Helper can find things and answer plain language questions about our resources, and they’re quite excited about that.
Alison van Zijl
Head of Human Resources
Full House
Frequently Asked Questions
Standalone asset-management tools require a separate login, separate user directory, and separate audit trail — and don't share data with the service desk that creates the tickets those assets generate. Asset Pro runs inside MangoApps, shares records with Service Desk and Procurement, and uses the same employee directory.
Generate labels from inside the app — QR or barcode, printable in bulk. Mobile scan opens the asset record; one-tap actions for check-in, check-out, assign, and log service. The labels are regenerable if they get damaged.
Yes. On a new hire's Onboarding plan, IT picks a device from the inventory; it becomes an equipment request that goes through approval, then the assignment, the employee's receipt confirmation and the audit trail follow on the asset. Offboarding does the reverse: assigned inventory surfaces for return or retirement.
Maintenance records you book against an asset (repair, upgrade, inspection, cleaning, calibration), with reminders before they fall due and when they are overdue; a reminder when an asset goes longer than your service interval (180 days by default) since its last completed service; and recurring inspections per category (daily, weekly, monthly, quarterly or annually) through Inspections. Reminders fire to the asset's current owner and the IT team. Service history attaches to the asset record so the next technician sees the full repair log.
Straight-line. When an asset's category sets a useful life, its value falls evenly from the purchase price to the asset's salvage value over that life; a category with none uses the annual depreciation rate in Settings. Finance can export the depreciation schedule for the ledger — Asset Pro doesn't replace the GL, but it gives finance the values without a separate inventory system.
The agent surfaces who has what, what's available to request, and what's due for maintenance — and gates its two writes (requesting equipment, and withdrawing the asker's own waiting request) behind confirmation. See the agent page for the full capability list.
Let's Talk
Every team. Every employee. Every workflow. One AI platform — built for the frontline. Since 2008, trusted by 2 million+ users with an NPS of 78.
Why Choose Us?
- Frontline AI: Governed AI for every employee and workflow.
- Top Security: HITRUST, ISO & SOC 2 certified.
- Exceptional UX: Delightful on mobile and desktop.
- Proven Results: 98% customer retention rate.
Rolled out to every employee at AutoZone (125,000), PetSmart (50,000+), A.S. Watson and Raley's (20,000) — and at larger retailers we are not permitted to name.
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