Create branded library spaces with categories, multiple view modes, and permission controls. Give employees a single hub to find company forms, policies, and essential resources without searching across platforms.

Hr Operations

Highlights

Build branded library spaces with custom icons, colors, descriptions, and a choice of view modes.

Organize resources into categories, then drag and drop to reorder libraries, categories, and items.

Mix any content type — internal forms, surveys, wikis, and posts alongside external links, files, images, and video.

Target each library to the right audience by department, location, group, job title, role, or individual.

Find resources fast with in-app, semantic, and platform-wide global search.

Keep content trustworthy with governance reviews, broken-source detection, and knowledge-gap analysis.

Capabilities

Library & Content Management

Multiple branded library spaces per business (name, description, icon, color)
Mixed-content libraries (links, files, forms, surveys, wikis, posts, media)
Image-and-video-only library type
Enable or disable a library without deleting it
Drag-and-drop library reordering
One-click sample data to explore the app

Content Types & Items

Item types: link, file, form, survey, wiki, post, image, video
Link to internal MangoApps forms, surveys, wikis, and posts
External URL links with new-tab / same-tab control
Per-item icon: platform default, emoji, or custom image
Upload image and video media directly onto an item
Drag-and-drop item reordering within a category

Audience Targeting & Permissions

Library visibility: all users or specific audiences
Audience rules by department, location, group, job family, job title, org role, platform role, or individual user
Per-rule access role: viewer, contributor, or manager
Management level: anyone, admins + specific users, admins only, or domain admins only
Admin-configurable default permission for new libraries
Disabled libraries stay reachable to managers but hidden from everyone else

Search, Discovery & Views

In-app search across item titles and descriptions
Semantic (vector) search when embeddings are available
Include libraries in the platform-wide global search
Browse by library and category
Search-query logging that feeds knowledge-gap analysis
App view modes: modern, classic, and tree
Admin-configurable default view mode per business
Per-library default layout: grid, large, or compact

Content Governance & Health

Auto-governance mode with scheduled review reminders
Broken / inactive source detection (unpublished forms, inactive surveys)
Governance health report in the Insights dashboard
Knowledge-gap analysis from failed searches
Finding severity levels: Critical & medium

Libraries AI Agent

Ask-AI search, browse, and resource recommendations
Admin write actions: add, update, move, delete items and create categories
Governance and knowledge-gap reports via the agent (admin)
Granular capability toggles: search, browse, stats, content management
Per-business switch to turn the agent off

Notifications

In-app alert when a new item is added to a library
Email notification when a new item is added
Governance review reminders to library managers
Knowledge-gap analysis summaries to admins

Limits & Specs

Media upload max size per item: 100 MB
Library name max length: 100 characters
Governance review interval range: 7–365 days (default 90)
Accepted media types (image): JPEG, PNG, GIF, WebP, SVG
Accepted media types (video): MP4, WebM, QuickTime, AVI
Pricing: Included with MangoApps Workforce (license required)

Screenshots

All libraries — searchable index of document libraries across the company

Nested library — folders within folders for structured document organization

Use cases

Employee resource hub

HR curates a library of essential forms, policies, and benefit guides so employees find everything they need in one organized space.

Department knowledge base

A department manager builds a library of process documents, templates, and reference links visible only to their team.

New hire starter pack

An onboarding library gathers day-one documents, training links, and IT setup guides targeted to new employees by role.

Safety document library

The safety team maintains SOPs, MSDS sheets, and compliance links with periodic governance reviews that flag stale or broken sources.

Executive communications

Leadership publishes a restricted library of strategic documents and presentations visible only to managers and above.

Resources

Libraries Datasheet (PDF)

Datasheet

Features, capabilities, pricing model, and FAQ on one downloadable sheet — share it with your team.

FAQ

Each library item can be an external link, an uploaded file, an image or video, or a direct link to an internal MangoApps form, survey, wiki, or post. Every item has its own title, description, and icon (default, emoji, or a custom image), and can open in a new tab or the same tab.

A library's visibility is either all users or specific audiences. Audience rules can target departments, locations, groups, job families, job titles, organizational roles, platform roles, or individual users, and each rule grants a viewer, contributor, or manager role. Separately, a management level controls who can add and edit content — anyone, admins plus specific users, admins only, or domain admins only.

Drive is where you store and version the files themselves; Wikis is where you author long-form documents. Libraries sits on top: it's a curated, permissioned collection of pointers — links, forms, surveys, wikis, posts, and a few uploaded images or videos — organized into categories so employees can find the right resource without hunting across apps.

When auto-governance is on, Libraries schedules periodic review reminders and automatically flags broken or inactive sources (for example an unpublished form or an inactive survey) as critical or medium findings in an Insights health report. Knowledge-gap analysis reviews searches that returned no results so admins can see what content employees are looking for but not finding.

You can search across item titles and descriptions inside the app, and where embeddings are available Libraries also runs semantic (meaning-based) search. Admins can additionally include libraries in the platform-wide global search so results surface without opening the Libraries app first.

Uploaded media is capped at 100 MB per item. Images can be JPEG, PNG, GIF, WebP, or SVG; video can be MP4, WebM, QuickTime, or AVI. Library names are up to 100 characters and descriptions up to 500. Governance review intervals can be set from 7 to 365 days (default 90).

Libraries is part of MangoApps Workforce and does not carry a separate per-seat price, but like every marketplace app it is disabled by default and requires a license that an admin enables per tenant.