Interview Scheduler streamlines the interview process with automated scheduling, calendar integration, and candidate self-scheduling capabilities. Features include multi-round interview coordination, interviewer availability management, and automated reminders.

A walkthrough of scheduling phone, video, in-person, and hybrid interviews with conflict detection, candidate self-booking, question banks, and weighted scorecards.

Recruiting

Highlights

Schedule phone, video, in-person, and hybrid interviews with automatic conflict detection.

Let candidates self-book from a link tied to your interviewers' real availability.

Move candidates through multi-stage interview workflows that advance automatically.

Standardize evaluations with reusable question banks, interview guides, and weighted scorecards.

Keep everyone in sync with automated email confirmations and configurable reminders.

Track question effectiveness with built-in analytics and CSV export.

Capabilities

Scheduling & Workflow

Phone, video, in-person, and hybrid interview types
Draft-then-activate workflow with completion progress tracking
Multi-stage interview workflows assigned to job postings
Automatic candidate stage advancement on interview completion
Calendar conflict detection across interviewers and candidate

Interviewer Availability

Per-interviewer availability slots, one-time or recurring
Recurrence patterns: daily, weekly, monthly
Buffer time before and after each slot
Block off unavailable time on the availability calendar
Business-hours and business-day configuration

Candidate Self-Scheduling

Unique candidate booking links tied to interviewer availability
Public booking page with no candidate login required
Per-link expiry with one-click regenerate
One or more interviewers assignable per link
Candidate self-service cancel and reschedule

Question Bank & Guides

Reusable interview question library per business
Question sets assignable to interview stages
Structured interview guides by role, stage, or competency
Generate a question set directly from a guide
Optional per-interview question randomization
Per-question usage tracking (asked, skipped, rated)
Require questions before an interview can be activated

Scorecards & Feedback

Weighted scorecard templates with custom criteria
Criteria categories: technical, behavioral, cultural, leadership, communication, problem-solving
Configurable rating scale (2–10) with custom labels
Six-level hiring recommendation (strong hire to strong no-hire, plus next round)
Feedback lifecycle: draft, submitted, reviewed, approved
Consensus recommendation across submitted scorecards

Notifications & Reminders

Email notifications to candidates and interviewers
Alerts on scheduled, confirmed, cancelled, and rescheduled
Feedback request, submitted, reviewed, and approved emails
Configurable reminder lead times (1, 2, 6, 12, or 24 hours)
Reminders sent to candidate and/or interviewer

Analytics & AI

Question-effectiveness analytics with date-range filtering
CSV export of interview analytics
Interview Scheduler AI assistant (upcoming/past interviews, details, summaries)
Admin toggle to enable or disable the AI assistant

Limits & Specs

Max interview duration: 8 hours (480 minutes)
Buffer time range: 0–120 minutes
Advance booking window: 1–365 days (admin-configurable, default 90)
Minimum notice: 0–168 hours (admin-configurable, default 24)
Scheduling link expiry: 1–30 days (default 7)
Feedback deadline: 1–168 hours after completion (default 24)
Scorecard rating scale: 2–10 points, custom labels
Candidate reschedule limit: Default 2 (max 5)
Pricing: License required (per-tenant opt-in)

Screenshots

Candidate pipeline — schedule interviews and track stage progress

Candidate details — interview history, feedback, and next steps

Interviews calendar — scheduled, confirmed, and completed interviews across the team

Question bank — reusable interview questions grouped by competency and stage

Scorecards — structured interviewer feedback with weighted criteria and recommendations

Use cases

Multi-round coordination

A recruiter builds a multi-stage workflow—phone screen, technical, panel, and final—assigns it to a job, and candidates advance to the next stage automatically as each interview is completed.

Candidate self-scheduling

HR sends a candidate a booking link scoped to the assigned interviewers' availability; the candidate picks a time on a public page without needing an account, and can later cancel or reschedule themselves.

Structured scorecards

Hiring managers create a weighted scorecard with criteria across technical, behavioral, and cultural areas, then compare each interviewer's ratings and see the consensus recommendation side by side.

Interviewer availability

Interviewers set recurring availability windows with buffers, so the scheduler can propose conflict-free times instead of trading emails.

Consistent question guides

A team lead builds role-based and competency-based interview guides, generates question sets from them, and assigns the right set to each interview stage.

Question effectiveness review

A talent lead reviews which questions and question sets surface the best signal using the analytics view, filters by date range, and exports the results to CSV.

Resources

Interview Scheduler Datasheet (PDF)

Datasheet

Features, capabilities, pricing model, and FAQ on one downloadable sheet — share it with your team.

FAQ

You generate a booking link tied to one or more interviewers' availability. The candidate opens a public page—no login required—and picks a time that fits everyone's calendar. Links have a configurable expiry (1–30 days, default 7) and can be regenerated, and candidates can cancel or reschedule from the same page.

Phone, video, in-person, and hybrid interviews are all supported, each with its own duration, meeting details, and question set. Interviewer availability and candidate booking pages display times in each participant's local time zone to avoid confusion.

Admins build weighted scorecard templates with custom criteria (technical, behavioral, cultural, leadership, communication, problem-solving) and a configurable rating scale of 2–10 points. After an interview, each participant submits scores and a hiring recommendation ranging from strong hire to strong no-hire, and the app rolls those up into a consensus recommendation.

Yes. Candidates and interviewers receive email notifications when interviews are scheduled, confirmed, cancelled, or rescheduled, plus feedback request and status emails. Reminder lead times (1, 2, 6, 12, or 24 hours) and recipients (candidate and/or interviewer) are configurable. There is no two-way sync to external calendars like Google or Outlook—conflict detection runs against interviews inside the app.

Yes. Build multi-stage workflows and assign them to job postings. As each interview is completed, the candidate advances to the next stage automatically, and their recruiting status updates accordingly.

Interview Scheduler is purpose-built for recruiting: it works with candidates and job postings and adds interview-specific artifacts like question banks, interview guides, weighted scorecards, multi-round workflows, and candidate self-scheduling links. The Calendar app is a general team calendar, and Bookings handles general appointment booking. Use Interview Scheduler when the workflow is hiring; it detects scheduling conflicts on its own and does not require the Calendar app.

Interview Scheduler requires a license and is opt-in per tenant—an administrator enables it for your business from the Apps Marketplace. It is disabled by default until then. Contact your MangoApps administrator about enabling it for your organization.