The Recruiting AI Agent automates candidate screening, resume parsing, and initial qualification. Features include AI-powered candidate matching, automated outreach, interview scheduling assistance, and intelligent recommendations.

Recruiting

Highlights

Screen and score every applicant automatically the moment they apply — with strengths, gaps, and deal-breakers.

Rank a whole job's candidates by configurable fit-score weights in a single request.

Draft personalized outreach, offer letters, and interview invites for review — nothing is sent without approval.

Run recruiting hands-free with opt-in autonomous mode that acknowledges, screens, invites, and declines on a schedule.

Keep hiring fair with bias guardrails, PII masking, confidence scores, and a full audit trail.

Answer recruiter and hiring-manager questions in plain English through the Ask AI assistant.

Capabilities

AI Candidate Screening & Scoring

AI resume parsing from PDF, DOCX, and legacy .doc files (with scanned/image OCR fallback)
Single-pass parse, score, and reasoning in one AI call
Fit scores across technical, experience, education, and cultural fit
Configurable scoring weights that must total 100
Company culture and custom screening instructions applied to every candidate
Strengths, gaps, and deal-breaker call-outs per candidate
Force re-screen to clear the cache and re-parse a resume
One-click ranking of all of a job's candidates by fit score

Conversational Recruiting Assistant (Ask AI)

Natural-language recruiting chat in the Ask AI assistant
Automatic tool selection across the recruiting toolset
Instant pipeline-status answers without a full AI round-trip
Filter candidates by job, stage, or application date in chat
Pipeline summary with stage counts across active jobs
Market compensation benchmarks for any role, level, and location
Admin-only write actions (advance stage, fix contact info) with a diff preview + confirm step

Candidate Outreach & Email

AI-drafted acknowledgment, rejection, phone-screen, and interview-invite emails
Passive / cold-sourcing outreach with strength highlights
Outreach saved as a draft for review by default
Per-type approval requirement (admin-configurable)
Open and reply tracking on sent outreach

Interview Coordination

Schedule phone, video, onsite, and panel interviews
Reschedule and cancel with a recorded reason and audit trail
Bulk-schedule interviews across several candidates at once
Candidate and interviewer notifications on every change

Autonomous Recruiting (opt-in)

Scheduled pipeline scan that surfaces work automatically
Auto-acknowledge new applications
Auto-invite high-scoring candidates to a phone screen
Auto-decline low-scoring candidates
Auto-triage stalled candidates to the recruiter review queue
Progressive trust levels that earn autonomy over time

Fairness, Approvals & Audit

Bias-validation guardrail on every screening decision
Resumes and cover letters treated as untrusted data (prompt-injection defense)
PII masked before every LLM call
Approval queue for outreach, offers, interviews, and status changes
Recruiting-staff-only access to candidate PII and scores
Full audit log of every agent action

Limits & Specs

Recruiting tools available to the assistant: 15 (read, action, and admin-write)
Resume file size limit: 25 MB
Supported resume formats: PDF, DOCX, DOC (+ scanned-PDF & image OCR)
Autonomous pipeline scan cadence: Every 15 minutes
High-score recruiter alert threshold: Score ≥ 80
Screening job retries: 5 attempts, exponential backoff
Default daily autonomous action limit: 50 (admin-configurable)
Pipeline stages: applied → screening → qualified → interviews_in_process → interviewed → ready_for_offer → offered → hired
Pricing: License required (opt-in per tenant)

Screenshots

Resume screening — AI scores candidates against the job requirements

Outreach message — AI-drafted personalized message to a sourced candidate

Use cases

Auto-screen the overnight applicant rush

New applicants are parsed, scored against the job, and flagged with strengths and gaps automatically — recruiters walk in to a ranked shortlist instead of a stack of resumes.

Instant pipeline status check

A hiring manager asks "show me every candidate in the interview stage for the Senior Engineer role" in Ask AI and gets an immediate stage-by-stage summary.

Draft a competitive offer

HR requests an offer for a selected candidate; the agent generates a draft letter with market salary benchmarks and saves it for approval before anything reaches the candidate.

Personalized candidate outreach

The recruiter asks the agent to write an acknowledgment or passive-sourcing email; it drafts a tailored message with the candidate's strengths and holds it for review.

Compensation benchmarking

Before setting a salary band, a recruiter asks the agent to analyze market pay for a Product Manager role at a given level and location.

Hands-free application acknowledgments

With autonomous mode on, high-confidence acknowledgment emails go out on a 15-minute cadence while phone-screen invites and rejections still wait for approval.

Resources

Recruiting Agent Datasheet (PDF)

Datasheet

Features, capabilities, pricing model, and FAQ on one downloadable sheet — share it with your team.

FAQ

It parses the resume and scores the candidate against the job in a single AI call, rating technical skills, experience, education, and cultural fit, then combining them with weights you configure (they must total 100). Each screening returns strengths, gaps, deal-breakers, and a confidence rating. You can add company culture notes and custom screening instructions that apply to every candidate.

No. Outreach and offer letters are generated as drafts and route through an approval queue by default. The admin-only write actions in chat (advancing a candidate's stage or correcting contact info) show a diff preview and require an explicit Confirm before anything is written. Which actions require approval is configurable per type.

Autonomous mode is off until an admin turns it on. When enabled, it can auto-acknowledge new applications, auto-invite high-scoring candidates to phone screens, auto-decline low-scoring ones, and triage stalled candidates to recruiters — each gated by its own toggle. A scheduled scan runs every 15 minutes, a daily action limit (default 50) caps activity, progressive trust levels expand autonomy only as the agent proves reliable, and every action is logged. You can pause the agent at any time.

PDF, DOCX, and legacy .doc files up to 25 MB. Text is extracted locally first; scanned PDFs and image-based resumes fall back to OCR so they can still be parsed and scored.

Every screening decision passes through a bias-validation guardrail that keeps the assessment focused on job-related factors. Candidate PII is masked before each AI call, resumes and cover letters are treated as untrusted data (so hidden instructions in them can't hijack the model), and candidate names, emails, and scores are only exposed to recruiting staff — admins, HR admins, or designated recruiting/job-board app admins.

The agent works on your existing recruiting pipeline — the jobs and applicants managed in Job Board and Talent Hub. It reads and acts on that same candidate data rather than maintaining a separate database of its own.

Job Board and Talent Hub are where you post jobs, collect applications, and manage the pipeline. The Recruiting Agent is the AI layer on top of them: it screens and scores candidates, ranks them, drafts outreach and offers, coordinates interviews, and can run autonomously — all against the same candidate records. Use the apps to manage the pipeline; add the agent to automate the work inside it.

Reading and acting on candidate data (screening, ranking, scores, outreach, offers, interviews) is limited to recruiting staff: admins, HR admins, or app admins for the Recruiting Agent or Job Board. The direct write actions (advance stage, update contact info) are admin-only. Other people-managers can't pull candidate names, emails, or scores through the agent.

It requires a license and is opt-in per tenant — an administrator enables it for your business from the Apps Marketplace, and it's disabled by default until then. Contact your MangoApps administrator about enabling it.