Calendar
Sync shifts and schedules with external calendar applications like Google Calendar and Outlook.
MangoApps
Overview
Calendar keeps work schedules in sync with popular calendar applications. Employees can view their shifts in their personal calendars, receive automatic updates when schedules change, and maintain work-life balance by having all their commitments in one place.
See how meetings, recurring series, shift and time-off overlays, QR and GPS check-in, and Google or Outlook sync come together in one calendar.
Highlights
Capabilities
Event Creation & Scheduling
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Rich event composer with title, description, and color coding
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Physical, virtual, or hybrid location modes
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Virtual meeting links for Zoom, Microsoft Teams, and Google Meet
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Natural-language quick-add ("Lunch with Sam Friday 1pm")
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All-day and timed events with per-attendee time zones
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File attachments on events (PDFs, docs, images)
Invitations, RSVP & Attendees
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Invite individuals, groups, or external email guests
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Yes / No / Maybe RSVP with comments and decline reasons
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Public RSVP link for guests without a login
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Live attendee response rollup
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Nudge non-responders with one click
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Guest permissions (let attendees edit or invite others)
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Smart attendee recommendations while composing
Recurring Events & Series
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Google-parity recurring series (RFC 5545 rules)
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Edit this event, this-and-following, or the whole series
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Per-occurrence overrides and cancellations
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Skipped dates (exceptions) within a series
Event Types & Admin Controls
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Custom event-type catalog with icons and colors
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Per-type defaults (duration, reminders, visibility, attendance)
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Public / Private / Confidential visibility with reveal audit
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Full settings audit log
Attendance & Check-In
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QR-code check-in with printable attendee badges
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GPS geo-fenced check-in with configurable radius
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Host confirmation for low-accuracy check-ins
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Full-screen Display-QR mode for on-site scanning
Insights, Conflicts & Feedback
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Double-booking conflict detection with suggested times
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Core Calendar Insights (activity, RSVP, recurrence, meeting load)
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Drill-down event list with CSV export
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Scheduled email analytics reports
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Post-event feedback surveys
Unified Calendar & External Sync
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Unified grid: shifts, leave, holidays, tasks, training, interviews, and more
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Connect Google Calendar and Outlook (OAuth)
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Org-enforced Google (DWD) and Microsoft (Entra) service accounts
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Read-only iCal subscription feed
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Automatic outbound sync on schedule changes + manual "Sync Now"
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Per-user, per-provider sync control and health logs
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Calendar Sync AI agent for troubleshooting (Ask AI)
Limits & Specs
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Supported external providers: Google Calendar, Microsoft Outlook, iCal feed
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External sync direction: One-way outbound (MangoApps → external calendar)
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Default sync frequency: 30 minutes (admin-configurable)
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Max days synced ahead: 60 days (admin-configurable)
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Max attendees per event: 5,000 (admin-configurable)
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Attachments per event: Up to 10 files, 25 MB each (admin-configurable)
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Reminders per event: Up to 5
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Custom event types: Up to 10 per business
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Pricing: Included with MangoApps Workforce
Screenshots
Use cases
FAQ
Calendar is a full company, team, and personal calendar. You can create one-time or recurring events, invite people (including outside guests), track Yes/No/Maybe RSVPs, run on-site QR or GPS check-in, and view shifts, time-off, holidays, and events together in one grid — plus optionally sync events to Google or Outlook.
You can connect Google Calendar and Microsoft Outlook via OAuth, or subscribe from any app that supports the iCal standard using a read-only feed URL. Event sync is one-way outbound (MangoApps → your calendar); changes you make in Google or Outlook do not flow back. Your administrator controls which providers are available.
Yes. You can invite external guests by email, and they can respond Yes, No, or Maybe through a secure public link — no MangoApps login required. Admins can enable or disable external RSVP for the business.
Yes. Calendar supports Google-parity recurring series (RFC 5545). You can edit a single occurrence, this-and-following occurrences, or the entire series, and skip or cancel individual dates.
Hosts can display a QR code (including a full-screen Display-QR mode) that attendees scan to check in, or use GPS geo-fenced check-in with an admin-set radius. Hosts can manually confirm anyone whose location reading was low-accuracy, and print attendee badges.
By default an event allows up to 5,000 attendees and up to 10 file attachments of 25 MB each, with up to 5 reminders. Each business can create up to 10 custom event types. Administrators can adjust the attendee and attachment limits.
Calendar is for events and meetings — scheduling time, inviting people, and tracking attendance. Bookings is for reserving rooms, desks, and spaces. If you need to book a resource, use the Bookings app; Calendar's location field is for describing where an event happens, not reserving it.
Calendar is included with MangoApps Workforce and requires a license that your administrator enables for your organization. There is no separate per-seat add-on cost.
Yes. The unified calendar grid pulls in published shifts, approved leave, and company holidays automatically, and — when the related apps are enabled — task due dates, training sessions, interviews, and more, so everything appears in one view.
