Calendar & Events
The company calendar — events with RSVPs and reminders, QR check-in and badges, open events employees register for (with Company Events on), and Google or Outlook sync (Google can also sync back when an admin turns on two-way).
Overview
Calendar is the company's shared schedule. Hosts create events with invitations, RSVPs, reminders and conflict detection; day-of, on event types that take check-in, attendees check in by scanning the host's QR code with a phone camera, typing its code, or by phone location inside the area the host sets, and hosts print badges. With Company Events turned on, hosts who may open registration (by default managers, people with direct reports, and admins) open events for self-registration — employees browse what's coming, grab a spot (or a waitlist place), and it lands on their calendar automatically. Shifts, leave and holidays share the same grid, and events flow to personal calendars: outbound to Google Calendar (two-way when an admin turns it on), outbound to Outlook, and an iCal feed for everything else.
See how Calendar puts your team's events beside their own shifts and time off, sets up an event from one sentence, gathers answers with one press, and checks people in from their phones.
Highlights
Capabilities
Event Creation & Scheduling
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Rich event composer with title, description, and color coding
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Physical, virtual, or hybrid location modes
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Virtual meeting links for Zoom, Microsoft Teams, and Google Meet
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Natural-language quick-add ("Sync every Wed 10:30 AM in Room 4B")
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All-day and timed events with per-attendee time zones
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File attachments on events (PDFs, docs, images)
Company Events & Open Registration
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Company Events, where employees browse open events and register themselves An admin switch: on for organizations created since September 2026, off for earlier ones until an admin turns it on
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Capacity per event with an optional waitlist
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Automatic promotion off the waitlist when a seat frees up, with a notice in Notifications
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Registration window and audience by employee group
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Host's roster with registered, waitlisted, and attended, per-event counts, CSV export, and one-click close
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A notice in Notifications on registration, waitlist, promotion, and cancellation, plus a confirmation email for people with an email address (a calendar invite with registration and promotion)
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Open a recurring series (weekly class, monthly volunteer day) for registration
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Registrations land on the attendee's calendar with reminders and check-in
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Register from the mobile app, the REST API, or by asking the Calendar agent
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Import open events from a spreadsheet (legacy sign-up sheets)
Invitations, RSVP & Attendees
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Invite individuals, groups, or external email guests
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Going / Maybe / Can't go RSVP with comments and reasons for Can't go
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Public RSVP link for guests without a login
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Live response rollup with one-click nudges (in-app and push) to colleagues who haven't answered
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Guest permissions (let guests edit, invite others, or see the guest list)
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Event discussion thread with replies and @mentions — open to invitees and registrants
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Smart attendee recommendations while composing
Recurring Events & Series
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Recurring series on RFC 5545 rules (daily, weekly, monthly, yearly)
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Edit this event, this-and-following, or the whole series
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Per-occurrence overrides, cancellations, and skipped dates
Event Types & Admin Controls
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Custom event-type catalog with icons and colors
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Per-type defaults (duration, reminders, visibility, attendance)
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Invite-only events — hosts, guests and invited groups
Attendance & Check-In
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QR-code check-in from a phone camera (or a typed code), with a full-screen Display QR mode and printable badges
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GPS location check-in inside an area the host sets on the event, with host confirmation for low-accuracy readings For event types an admin sets to Location (or Code or location) check-in; no pre-built type uses it
Insights, Conflicts & Feedback
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Double-booking conflict detection with suggested times
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Core Calendar analytics (activity, RSVP, recurrence, meeting load)
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Drill-down event list with CSV export
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Scheduled email analytics reports
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Post-event feedback surveys Needs the Surveys app; automatic sending is an admin setting, off by default
Unified Calendar & External Sync
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Unified grid: shifts, leave, holidays, tasks, training, interviews, and more
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Connect Google Calendar and Outlook (OAuth)
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Org-enforced Google (DWD) and Microsoft (Entra) service accounts
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Read-only iCal subscription feed
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Automatic outbound sync on schedule changes, manual "Sync Now", and per-user health logs
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Two-way Google sync — edits made in Google Calendar flow back (admin-enabled)
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Calendar agent for agenda, invitations, open events, and sync troubleshooting (Ask AI) Ask AI comes with Platform Standard and above
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Meeting-room reservation from the composer With the Bookings app on and open to the host, Book a room holds a Bookings meeting room for each in-person date of the event; desks and equipment are booked in Bookings.
Limits & Specs
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Supported external providers: Google Calendar, Microsoft Outlook, iCal feed
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External sync direction: Google: outbound by default, two-way when the admin enables it · Outlook: outbound only
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Sync cadence: Every 15 minutes by default (15, 30 or 60); a personal connection reads 30 days ahead
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Max guests per event: 5,000 (admin-configurable, up to 50,000)
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Registration capacity: Unlimited, or 1–100,000 seats per event; waitlist optional
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Pricing: Included in every edition, from Platform Free, and in the Work Coordination Pack — no separate license or standalone price
Screenshots
Use cases
FAQ
Calendar is a full company, team, and personal calendar. You can create one-time or recurring events, invite people (including outside guests), open events for self-registration with capacity and a waitlist (with Company Events on), track Going/Maybe/Can't go RSVPs, run on-site QR or GPS check-in on event types that take it, and view shifts, time-off, holidays, and events together in one grid — plus sync events to Google or Outlook.
Yes — with Company Events turned on, hosts who may open registration (by default managers, people with direct reports, and admins) open an event with a capacity and optional waitlist, and employees browse Company Events and register themselves. Registered events land on their calendar with reminders and check-in, and freed spots promote the waitlist automatically.
You can connect Google Calendar and Microsoft Outlook via OAuth, or subscribe from any app that supports the iCal standard using a read-only feed URL. Google sync is outbound by default and two-way when your administrator sets Sync direction to Bi-directional and turns off Make events read-only (on by default) — edits made in Google Calendar then flow back. Outlook sync is outbound only (OneMango → Outlook).
If the host turned the waitlist on, late registrants join it in order. When a seat frees up — someone cancels — the first person in line is promoted automatically, their seat lands on their calendar, and they get a notice in Notifications. Without a waitlist, the event simply shows as full.
Yes. You can invite external guests by email, and they can answer Going, Maybe (when it's allowed) or Can't go through a secure public link — no OneMango login required. It is on by default, and admins can turn it off for the business.
Yes. Calendar supports recurring series on RFC 5545 rules — daily, weekly, monthly or yearly. You can edit a single occurrence, this-and-following occurrences, or the entire series, and skip or cancel individual dates.
They work on events whose type takes check-in (Training, Safety Briefing, Shift Huddle and Focus Group take a check-in code out of the box). Hosts can display a QR code (including a full-screen Display QR mode) that attendees scan with their phone camera — it opens the event's check-in with the code filled in — or type its code. For GPS check-in, an admin sets the event type's attendance to Location (or Code or location) and the host sets a check-in area — a center and radius — on the event. Hosts can manually confirm anyone whose location reading was low-accuracy, and print attendee badges.
By default an event allows up to 5,000 guests and up to 10 file attachments of 25 MB each, with up to 5 reminders. Each business can create up to 10 custom event types, beside the 10 pre-built ones. Administrators can change the guest limit (10 to 50,000) and the size allowed per file (1 to 1,024 MB); the 10 attachments and 5 reminders are fixed.
Calendar is for events and meetings — scheduling time, inviting people, and tracking attendance. Bookings is for reserving rooms, desks, and spaces. With Bookings on and open to the host, Calendar's composer can reserve a Bookings meeting room for each in-person date of an event (Book a room); desks, equipment and anything else are booked in the Bookings app itself.
No separate license. Calendar is included in every edition, from Platform Free, and in the Work Coordination Pack, and it is on for everyone without an admin turning it on — an administrator can switch it off. It has no standalone price.
