Calendar & Events
The company calendar — events with RSVPs and reminders, QR check-in and badges, open events employees register for, and Google (two-way) or Outlook sync.
Overview
Calendar is the company's shared schedule. Hosts create events with invitations, RSVPs, reminders and conflict detection; day-of, QR and geo check-in take attendance and print badges. With Company Events turned on, organizers open events for self-registration — employees browse what's coming, grab a spot (or a waitlist place), and it lands on their calendar automatically. Shifts, leave and holidays share the same grid, and events flow to personal calendars: two-way with Google Calendar, outbound to Outlook, and an iCal feed for everything else.
See how meetings, recurring series, shift and time-off overlays, QR and GPS check-in, and Google or Outlook sync come together in one calendar.
Highlights
Capabilities
Event Creation & Scheduling
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Rich event composer with title, description, and color coding
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Physical, virtual, or hybrid location modes
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Virtual meeting links for Zoom, Microsoft Teams, and Google Meet
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Natural-language quick-add ("Lunch with Sam Friday 1pm")
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All-day and timed events with per-attendee time zones
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File attachments on events (PDFs, docs, images)
Company Events & Open Registration
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Events tab where employees browse open events and register themselves
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Capacity per event with an optional waitlist
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Automatic promotion off the waitlist when a seat frees up, with an Inbox notice
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Registration window and audience by employee group
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Organizer roster with registered, waitlisted, and attended, per-event counts, CSV export, and one-click close
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Confirmation email with calendar invite on registration, waitlist, promotion, and cancellation
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Open a recurring series (weekly class, monthly volunteer day) for registration
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Registrations land on the attendee's calendar with reminders and check-in
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Register from the mobile app, the REST API, or by asking the Calendar agent
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Import open events from a spreadsheet (legacy sign-up sheets)
Invitations, RSVP & Attendees
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Invite individuals, groups, or external email guests
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Yes / No / Maybe RSVP with comments and decline reasons
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Public RSVP link for guests without a login
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Live response rollup with one-click nudges to non-responders
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Guest permissions (let attendees edit or invite others)
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Event discussion thread with replies and @mentions — open to invitees and registrants
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Smart attendee recommendations while composing
Recurring Events & Series
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Google-parity recurring series (RFC 5545 rules)
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Edit this event, this-and-following, or the whole series
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Per-occurrence overrides, cancellations, and skipped dates
Event Types & Admin Controls
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Custom event-type catalog with icons and colors
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Per-type defaults (duration, reminders, visibility, attendance)
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Invite-only events — hosts, guests and invited groups
Attendance & Check-In
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QR-code check-in with a full-screen Display-QR mode and printable badges
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GPS geo-fenced check-in with configurable radius and host confirmation for low-accuracy readings
Insights, Conflicts & Feedback
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Double-booking conflict detection with suggested times
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Core Calendar analytics (activity, RSVP, recurrence, meeting load)
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Drill-down event list with CSV export
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Scheduled email analytics reports
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Post-event feedback surveys
Unified Calendar & External Sync
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Unified grid: shifts, leave, holidays, tasks, training, interviews, and more
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Connect Google Calendar and Outlook (OAuth)
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Org-enforced Google (DWD) and Microsoft (Entra) service accounts
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Read-only iCal subscription feed
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Automatic outbound sync on schedule changes, manual "Sync Now", and per-user health logs
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Two-way Google sync — edits made in Google Calendar flow back (admin-enabled)
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Calendar agent for agenda, invitations, open events, and sync troubleshooting (Ask AI)
Limits & Specs
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Supported external providers: Google Calendar, Microsoft Outlook, iCal feed
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External sync direction: Google: outbound by default, two-way when the admin enables it · Outlook: outbound only
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Sync cadence: Every 30 minutes, 60 days ahead (admin-configurable)
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Max attendees per event: 5,000 (admin-configurable, up to 50,000)
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Registration capacity: Unlimited, or 1–100,000 seats per event; waitlist optional
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Pricing: License required — included in the Platform Standard tier and the Work Coordination Pack; also available standalone
Screenshots
Use cases
FAQ
Calendar is a full company, team, and personal calendar. You can create one-time or recurring events, invite people (including outside guests), open events for self-registration with capacity and a waitlist, track Yes/No/Maybe RSVPs, run on-site QR or GPS check-in, and view shifts, time-off, holidays, and events together in one grid — plus sync events to Google or Outlook.
Yes — with Company Events turned on, organizers open an event for registration with a capacity and optional waitlist, and employees browse the Events tab and register themselves. Registered events land on their calendar with reminders and check-in, and freed spots promote the waitlist automatically.
You can connect Google Calendar and Microsoft Outlook via OAuth, or subscribe from any app that supports the iCal standard using a read-only feed URL. Google sync is outbound by default and two-way when your administrator sets the sync direction to bi-directional — edits made in Google Calendar then flow back. Outlook sync is outbound only (MangoApps → Outlook).
If the organizer turned the waitlist on, late registrants join it in order. When a seat frees up — someone cancels — the first person in line is promoted automatically, their seat lands on their calendar, and they get an Inbox notice. Without a waitlist, the event simply shows as full.
Yes. You can invite external guests by email, and they can respond Yes, No, or Maybe through a secure public link — no MangoApps login required. Admins can enable or disable external RSVP for the business.
Yes. Calendar supports Google-parity recurring series (RFC 5545). You can edit a single occurrence, this-and-following occurrences, or the entire series, and skip or cancel individual dates.
Hosts can display a QR code (including a full-screen Display-QR mode) that attendees scan to check in, or use GPS geo-fenced check-in with an admin-set radius. Hosts can manually confirm anyone whose location reading was low-accuracy, and print attendee badges.
By default an event allows up to 5,000 attendees and up to 10 file attachments of 25 MB each, with up to 5 reminders. Each business can create up to 10 custom event types. Administrators can adjust the attendee and attachment limits.
Calendar is for events and meetings — scheduling time, inviting people, and tracking attendance. Bookings is for reserving rooms, desks, and spaces. If you need to book a resource, use the Bookings app; Calendar's location field is for describing where an event happens, not reserving it.
Calendar requires a license that your administrator enables for your organization. It is included in the Platform Standard tier and in the Work Coordination Pack, and can also be licensed standalone — your MangoApps account team can quote it.
