Time & Attendance

Clock in/out, break tracking, and comprehensive attendance management.

MangoApps

Overview

Complete attendance management with clock in/out, break tracking, overtime monitoring, absence reporting, and time clock kiosk. Features GPS verification, photo verification, and integration with payroll and compliance.

Scheduling

Highlights

Track employee clock-in and clock-out times with automatic on-time, late, and missed status detection.

Deploy shared time clock kiosks at locations where employees identify via Employee ID and PIN without individual logins.

Flag suspicious attendance records for manager review based on IP address, geolocation, device fingerprint, and time window checks.

Monitor team attendance in real time with a manager dashboard showing on-time counts, pending reviews, and no-show alerts.

Submit absence and delay reports with configurable reason codes, triggering automatic manager notifications and escalation.

Sync attendance data directly into timesheets for seamless payroll integration with break tracking.

Capabilities

Time Tracking

Scheduled shift clock-in and clock-out
Ad-hoc (unscheduled) clock-in
Break tracking (required and optional breaks)
Auto-complete in-progress breaks at clock-out
Undo clock-out within grace period
Timesheet auto-sync on every clock event
Pay-period hours vs. target hours dashboard

Clock-In Methods

Web browser (desktop and mobile web)
Time Clock Kiosk (shared device, no login)
REST API (external systems and integrations)
CSV / Excel bulk import
Native iOS / Android app Mobile web only; native app not available

Approval Workflow

Manager review queue for flagged records
Approve, reject, or adjust clock times
Context-specific review outcomes (excused/unexcused absence, tardiness violation, security verified, time corrected)
Audit trail for every manager adjustment
Absence and delay reports with reason codes
Automatic escalation for no-shows (high severity)
Multi-level regional approval for timesheets

GPS & Location Security

GPS coordinates captured at clock-in and clock-out
Geofence enforcement per location
IP-based geolocation fallback when GPS unavailable
Outside-geofence flag triggers manager review
Geofence radius unit: Feet (stored), meters (display)

Fraud Prevention & Security

IP address verification (passive / warning / strict modes)
Device fingerprint verification
Photo verification at clock-in and clock-out
Time-window enforcement (early/late buffers)
Suspicious-record auto-flagging for review
Kiosk rate-limiting and PIN brute-force lockout
AI-assisted fraud scoring Manual flag review only

Compliance & Premium Pay

Overtime calculation (weekly threshold)
Double-time calculation (weekly threshold)
Daily overtime (California-style daily thresholds)
Labor law rule overrides per jurisdiction
Premium pay types on timesheet entries
Leave request cross-check (exclude approved leave)

Notifications & Alerts

Late arrival alerts to managers
No-show escalation notifications
Auto clock-out notification to employee and manager
Clock-out reminder before shift ends
Missed clock-out alert to employee
In-app, email, and SMS notification channels

Mobile & Kiosk

Responsive mobile web (clock in/out, breaks, history)
Time Clock Kiosk — employee identifies via ID + PIN
Kiosk photo capture at punch
Kiosk multi-session / multi-location support
Attendance AI Agent (mobile web)

Integrations & Export

Payroll Connect — push approved timesheets to payroll
SFTP export of attendance records
CSV and Excel export
REST API (read:attendance / write:attendance scopes)
Leave Management — approved leave blocks no-show flags
Webhooks for external time clock hardware

Limits & Specs

Auto clock-out max hours (default): 12 hours (admin-configurable, max 24)
Auto clock-out after shift end (default): 30 minutes (admin-configurable, max 480)
Early clock-in buffer (default): 15 minutes (admin-configurable)
Late clock-in grace period (default): 30 minutes (admin-configurable)
Clock-out reminder lead time (default): 5 minutes before shift end
Kiosk PIN brute-force lockout: 5 attempts → 5-minute lockout
Punch sources: Web, Kiosk, API, Time Clock, Import
Pricing: Included with MangoApps Workforce

Use cases

Daily clock-in and clock-out

Employees check in at the start of their shift and check out when done. The system automatically calculates whether they were on time, late, or missed.

Kiosk-based time clock

Set up a shared kiosk at a job site or office where employees punch in with their Employee ID and PIN, with optional photo verification for identity confirmation.

Manager attendance review

Managers review flagged attendance records on the team dashboard, approve or adjust entries, and handle no-show escalations with context-specific outcomes like excused absence or tardiness violation.

Absence and delay reporting

Employees report anticipated absences or delays before their shift starts, with configurable reason codes that automatically notify their manager and update shift status.

Attendance security monitoring

The system automatically flags check-ins from suspicious IP addresses, unknown devices, or outside the allowed time window for manager review.

FAQ

The system compares the check-in timestamp against the scheduled shift start time. Check-ins before or at the shift start are marked on-time, while those after are marked late. An early clock-in buffer is configurable per business.

Attendance records can be created via web browser, time clock kiosk, API integration, or manual import. Each record tracks its punch source for audit purposes.

Managers create kiosk sessions tied to a location with a session code. Employees access the kiosk via the code and identify themselves with their Employee ID and PIN. Rate limiting prevents brute-force attempts.

Missed shifts are automatically detected, flagged for manager review, and escalated at high severity. Managers receive notifications with details and can mark the absence as excused or unexcused.

Yes. Attendance records automatically sync into timesheets in real time. When an employee checks in or out, the corresponding timesheet entry is created or updated, including break records.