Timesheets

Advanced timesheet management with approval workflows and payroll export.

MangoApps

Overview

Timesheet generation, approval workflows, and export integration. Features automated timesheet creation from attendance data, multi-level approval, overtime calculations, and payroll-ready exports that feed Payroll Connect or in-house Payroll Processing.

Scheduling

Highlights

Auto-generate timesheets from attendance records each pay period with real-time sync of clock-in, clock-out, and break data.

Review and submit timesheets with daily entry breakdowns showing regular hours, overtime calculations, and missing punch alerts.

Support multi-level approval workflows with optional regional manager sign-off before final approval.

Generate payroll reports in CSV, PDF, or JSON format filtered by location, date range, and department for export to payroll systems.

Track overtime automatically using per-week 40-hour thresholds calculated across the full pay period.

Manage team timesheets as a manager with a dashboard showing pending approvals, missing submissions, and current period status.

Capabilities

Timesheet Entry

Auto-generation from attendance clock-in/clock-out records
Manual time entry with start time, end time, and break duration
Overnight shift support with automatic end-date adjustment
Break duration tracking (up to 480 min per entry)
Ad-hoc shift entries synced into timesheet on load
Missing punch detection for past shifts
Absence tracking with excused/unexcused classification
Per-entry edit audit trail with reason required
Future entry editing blocked (read-only until shift occurs)

Approval Workflow

Employee self-submission with in-app confirmation
Manager approval with approve, reject, and edit actions
Optional regional (second-level) manager approval stage
Bulk regional approval for multiple timesheets at once
PTO-aware routing — skip-level approval when manager is on leave
Configurable approval type (permission-based, direct manager, location manager)
Rejection with required reason and employee resubmission
In-app notifications for approval, rejection, and escalation
Auto-approval scoring engine (configurable threshold)
Email notifications on approval or rejection events Mailer disabled; in-app notifications only

Pay Periods & Cycles

Weekly pay periods
Biweekly pay periods
Semi-monthly pay periods
Monthly pay periods
Overtime calculated per 7-day week at 40-hour threshold
Regular vs. overtime hours split on every timesheet
Premium pay tracking (night differential, weekend, etc.)
Submission and approval deadline enforcement with overdue alerts
Timesheet lockout after N days (admin-configurable)

Payroll Reporting

Payroll report generation filtered by location, date range, and department
Regular pay, overtime pay, premium pay, and total pay per employee
Leave balance and leave-used data included in report output
Rest-period violation flag per employee
Background job processing with email notification on completion
Permission-based data scoping (managers see only their teams)
Seniority hours cache updated on approval for downstream calculations
Built-in tax form generation (W-2, 1099) Use external payroll system

Exports & Integrations

CSV export (employee ID, hours, pay, shift count, leave, violations)
PDF export via Prawn (landscape, per-employee table)
JSON export with ISO 8601 dates and full pay breakdown
SFTP push export on configurable daily/weekly/monthly schedules
SFTP pull import for external timesheet records
Payroll Connect: ADP Workforce Now, Workday HCM, Gusto, Paychex, BambooHR
Payroll Connect: employee mapping, paycheck retrieval, compensation changes
Direct HRIS two-way sync (API-native) Via Payroll Connect connector only

Reminders & Automation

Automated end-of-period submission reminders
Approval-needed reminders to managers
Missing-punch reminders for employees
Escalation reminders when deadlines are missed
PremiumAutoApplyJob auto-applies shift premiums on submission

Limits & Specs

Supported pay period types: Weekly, Biweekly, Semi-monthly, Monthly
Default pay period: Biweekly (admin-configurable)
Overtime threshold: 40 hours per 7-day week
Timesheet lockout default: 7 days after period end (admin-configurable)
Submission deadline default: 1 day after period end (admin-configurable)
Approval deadline default: 2 days after submission (admin-configurable)
Break duration cap per entry: 480 minutes (8 hours)
Payroll export formats: CSV, PDF, JSON
Payroll Connect providers: ADP, Workday, Gusto, Paychex, BambooHR, MangoPay, Custom
Auto-approval scoring threshold: 95% (admin-configurable, range 1–100)
Pricing: Included with MangoApps Workforce

Use cases

Employee timesheet review

Employees view their auto-generated timesheet for the current pay period, verify hours from attendance records, flag missing punches, and submit for manager approval.

Manager timesheet approval

Managers review submitted timesheets on the team dashboard, check for discrepancies or missing entries, and approve or reject with comments for correction.

Regional approval workflow

When regional approval is enabled, timesheets first go to the location manager and then route to the regional manager for final sign-off before payroll processing.

Payroll report generation

Admins generate payroll reports for a date range and set of locations, producing downloadable files with regular hours, overtime, and employee breakdowns ready for payroll system import.

Missing timesheet tracking

The team dashboard highlights employees who have not submitted timesheets for the previous pay period, enabling managers to follow up before the submission deadline.

FAQ

Timesheets are auto-generated per pay period based on the business pay period settings. When an employee views their timesheet, the system creates it if it does not already exist and syncs in attendance records automatically.

Overtime is calculated per week within the pay period using a 40-hour threshold. Hours exceeding 40 in any given week are counted as overtime, regardless of the pay period length.

Timesheets move through pending, submitted, regional pending (if regional approval is enabled), approved, or rejected. Rejected timesheets return to editable status so employees can make corrections and resubmit.

Reports can be generated in CSV, PDF, or JSON format. Each report includes employee hours, overtime, and location breakdowns. Reports are filtered by the user permissions so managers only see data for their authorized locations.

Timesheets are editable only when in pending or rejected status. Managers can adjust entries through the approval process, and the system tracks all modifications for audit purposes.