Meeting Notes That Follow Up On Themselves
Record or upload a meeting for a transcript, summary, and action items. Live meetings can be transcribed on the laptop, so audio never leaves it. Search every meeting; let follow-ups send themselves.
What AI Notepad Helps You Do
Seven everyday capabilities that turn recordings into operating memory.
Transcribe Any Meeting
Upload audio or video — or record inside MangoApps. The AI generates a clean transcript; calls the desktop app captures with cloud transcription also tell the speakers apart. Auto-processing begins on upload (configurable).
Summarize And Extract Actions
Structured summaries pull decisions, action items with owners, and key topics. Action items can be routed to Tasks or Workspace for owner follow-through.
Search Across Every Meeting
Semantic + keyword search across every meeting you can open — built on pgvector. Find the decision that was made, not just the meeting it was made in.
Group Into Notebooks
Notebooks bundle related meetings for cross-meeting Q&A. Compare what was said across a six-week project, a launch sequence, or a customer relationship.
Generate Audio Overviews
AI-narrated audio summaries turn a 60-minute meeting into a 4-minute briefing — useful for stakeholders who weren't on the call.
Reformat Outputs
Six formats from any processed meeting — FAQ, timeline, briefing document, key themes, a comparison with other meetings, and a follow-up email. Notebooks add a decision log, open issues, a glossary, key questions and an action-items rollup.
Automate Post-Processing
Admins set rules that run when a meeting finishes processing — for every meeting, or one source, template or notebook. A rule can create tasks from the action items, email the summary to attendees who can open the note, or assign a Practice Hub scenario.
From Recording To Operating Memory
The pipeline that moves a 60-minute call into something the team can search, act on, and learn from.
Capture
Many ways in — upload a recording, import a PDF or a web page, paste a transcript, import Zoom cloud recordings, or record on a phone or, once your admin turns it on, in the desktop app. Auto-process on upload is on by default.
- Upload — audio, video, transcripts up to 500MB (configurable to 2GB).
- Default source — pre-select the source admin members start from.
- Default template — a new typed note starts from the template your admin or the writer chose.
- Auto-processing — AI summarization begins the moment the upload completes.
Enrich
The AI doesn't just transcribe — it structures. Decisions, action items, key topics, and timestamps get extracted so the meeting becomes addressable, not just searchable.
- Structured summary — agenda, decisions, action items, blockers.
- Action items with owners — owned by whoever the conversation shows took them on.
- Content revision — rewrite, expand, or simplify any section.
- Multiple output formats — FAQ, timeline, briefing, key themes, follow-up email.
Share And Automate
Share a meeting or a notebook with named teammates as Viewer or Editor. Automations hand the results to the apps that actually do the work.
- Per-meeting Q&A — chat with one meeting's transcript and notes.
- Notebook chat — chat across the full notebook for cross-meeting Q&A.
- Meeting comparison — compare content across two or more meetings in a notebook.
- Sharing — add teammates as Viewer or Editor, or file a note into a notebook they can open.
- Post-processing automations — create tasks, email the summary to attendees, or assign a Practice Hub scenario.
AI Notepad In Practice
A practical scope check: what the app covers, which controls matter, and the workflows teams usually run first.
Core workflow
Upload meeting recordings and receive AI-generated transcripts, summaries, and action items.
Controls that matter
Admin Controls includes Admin toggle for AI features globally and Per-feature flags (audio overview, chat, output formats, revisions, sharing, automations).
Scope and specs
Useful specs: Max upload file size (default): 500 MB (admin-configurable 10–2,000 MB); Default note retention: 365 days (admin-configurable 30–3,650 days, or keep forever); Accepted upload formats: MP3, MP4, WAV, M4A, WebM, OGG, MOV, PDF, plain text.
Post-meeting recap
Upload a team meeting recording and instantly get a summary with action items assigned to the right people.
Cross-meeting search
Search "What did we decide about the Q3 budget?" across all your meetings to find the exact conversation and context.
Onboarding knowledge transfer
New team members review transcripts and summaries from recent meetings to get up to speed without attending every call.
Connected To The Rest Of MangoApps
→ Tasks
Action items from meetings convert to Tasks with owners and due dates. The item stays on the note, linked to its task; the task lives where the work gets tracked.
→ Workspace
Link a note to the project's Workspace and its action items become that workspace's to-dos when you create tasks, with the summary posted to its message board when everyone there can open the note.
→ AI Search
Meeting content is indexed for AI Search alongside posts, wikis, and files — surfacing meeting decisions wherever the question gets asked.
→ Calendar
With calendar stubs on, a note is waiting for each of today's meetings on a connected calendar, and a prompt shortly before it starts offers to open AI Notepad. A note written around a calendar meeting knows its attendees.
→ Mango CS
A customer call is matched to its Mango CS account from the attendees or the account's name in the title, and one click files the note under that customer.
→ Practice Hub
A meeting's page suggests roleplay scenarios that match its themes, and an automation can assign one to the meeting owner.
REPLACES POINT TOOLS
One notepad in place of the meeting-AI patchwork
Most teams already pay for two or three meeting-AI tools that transcribe well and do almost nothing else — the action items, decisions, and follow-ups die inside the vendor app. AI Notepad turns recordings into operating memory that flows into the rest of the workforce stack.
Granola
Bot-free meeting notepad for knowledge workers
- With on-device transcription on, live meetings captured by the MangoApps desktop app are transcribed on the laptop and the audio never leaves the device; Granola sends your audio to cloud transcription
- Your admin sets the rules — capture on or off, the consent notice, audio retention — for the whole workforce, not one person's app settings
- Works where the frontline works — a phone recording of a shift huddle or a toolbox talk lands in the same notes as a Zoom call
- Templates, action items and follow-ups land in Tasks and Workspaces, not in a second per-seat subscription
Otter.ai
Transcription-first meeting AI
- Action items become real tasks in the company task system — not bullets that nobody owns
- Decisions and follow-ups become searchable across every workspace, not just the meeting
- One per-employee suite license — no separate Otter Business seats to track
Fireflies.ai
Standalone meeting transcription + summary
- The action items, decisions, and risks land in Tasks, Workspaces, and CRM — not just a vendor inbox
- Your admin sets how long meetings and uploaded audio are kept, in the same admin console as every other app
- Sensitive recordings are stored in your tenant; transcription runs on the laptop or through the platform's configured AI providers, as your admin chooses
Fathom / Grain
Sales-call recording + clip sharing
- Works for every meeting type — sales, ops, engineering, all-hands — not just CRM-linked calls
- Follow-ups land in the workspace the meeting was about, not stranded inside a clip tool
- One AI to ask "what did we decide about pricing in Q1?" across every meeting the user can see
Read.ai
Meeting analytics + scoring
- The output is operating memory — tasks, decisions, follow-ups — not vanity-metric meeting scores
- Same identity and permissions as the rest of MangoApps; no new vendor for IT to govern
- Bring-your-own-recording or capture inside MangoApps — both first-class
Microsoft Teams Premium notes
AI notes bolted onto a meeting client
- Works for the meetings happening in Zoom, Google Meet, in-person, or on a phone — not Teams-only
- The roughly 70–80% of your workforce without M365 licenses still gets meeting memory in the branded app
- Action items wire into Tasks and Workspaces, not a Teams chat that scrolls away
PLATFORM ADVANTAGE
AI Notepad inherits everything else MangoApps already does
A standalone meeting-AI tool has to build, buy, or integrate each of these. AI Notepad gets them for free because the platform already runs them.
On-device transcription
Your admin can have live meetings captured by the desktop app transcribed on the laptop — the audio never leaves it, and only the text reaches your workspace. Uploaded recordings are processed under the same tenant AI policy, consent notice and retention limits your admin sets.
Identity & SSO
Every recording is owned by an authenticated user with platform SSO and MFA. Sharing is person by person — Viewer or Editor — or through a notebook.
Workspace permissions
Link a note to the project's workspace and its tasks land there. Search and Q&A only ever read notes the person can already open.
Send to chat
Post a note's summary, key insights and action items into a chat channel straight from the note.
Audit log & retention
Your admin sets how long meetings and uploaded audio are kept, and AI calls are logged alongside every other module.
Tasks & follow-ups
Action items become real Tasks with owners and due dates — using the same task system the rest of the company already runs.
Workflow & automation
When a meeting finishes processing, a rule can create tasks, email the summary to attendees, or assign a Practice Hub scenario.
INDUSTRY FIT
Built for the teams where meeting follow-through actually matters
AI Notepad is the operating-memory layer for organizations whose work is decided in meetings — and whose follow-through breaks the minute the call ends.
Professional Services
Client calls become billable-ready notes, decisions, and follow-up tasks scoped to the engagement workspace — not buried in inboxes.
Healthcare & Life Sciences
Clinical huddles, case reviews, and trial meetings get transcripts with structured decisions and follow-ups assigned to the right clinician.
Financial Services
Investment committee, risk, and compliance meeting outputs land in searchable memory — kept for as long as your admin sets.
Construction & AEC
Site walks, owner reviews, and trade coordination calls become decisions and action items tied to the project workspace.
Sales & GTM
Discovery and pricing calls produce action items and next steps, and the note can be filed under the customer's Mango CS account.
Engineering & Product
Sprint reviews, design reviews, and incident retros become living decision logs that search across every meeting the team can see.
WHY MANGOAPPS WINS
One platform beats a stack of point solutions on every axis
The argument finance, security, IT, and the team lead all share — and the one a standalone meeting-AI tool structurally cannot answer.
Cheaper than the stack
One per-employee suite license replaces Otter + Fireflies + Fathom + Read.ai — and the bill stops growing per role.
More secure
Live captures can be transcribed on the laptop; otherwise audio goes to the platform's configured AI providers. One identity perimeter and one audit log.
Easier to deploy
Already deployed if you have MangoApps. Turn the app on, drop a recording in, and the first follow-ups land in Tasks the same day.
Easier to use
Capture, summary, action items, and search live in the same MangoApps app the team already opens for chat, tasks, and workspaces.
Easier to manage
Sharing is person by person — Viewer or Editor — or through a notebook. No parallel "Otter Workspace" or "Fireflies Team" structure to keep in sync.
Easier to extend
Action items flow into Tasks or a linked Workspace, customer calls can be filed under Mango CS accounts, and summaries go to chat — no connector to build.
AI is actually better
The AI Notepad Agent answers questions across every meeting the user can see — grounded in transcripts, scoped by permissions, never in a vendor silo cut off from the rest of work.
Pair AI Notepad With Its Agent
The AI Notepad Agent in Ask AI lets users query meeting memory in chat — "what did we decide about pricing last quarter?", "what's still open from yesterday's retro?".
AI Notepad
Meeting search, decision lookup, action-item status from Ask AI.
Customer Success
How Teams Run Meeting Memory
Video Case Studies
Video Case Studies
Video Case Studies
Customer Case Studies
Customer Case Studies
Customer Case Studies
At our head office within HR, marketing, and finance, we use ChatGPT quite a bit, and MangoApps AI Helper is a useful tool for us. As I go around to the stores, I’ve been showing them how the AI Intranet Helper can find things and answer plain language questions about our resources, and they’re quite excited about that.
Alison van Zijl
Head of Human Resources
Full House
Frequently Asked Questions
Standalone meeting tools live outside the workspace where decisions get acted on. AI Notepad lives in MangoApps, so action items flow into Tasks, decisions are searchable from AI Search, and a note can be linked to its Workspace. The transcript-summary-action loop happens in the same tenant your team already uses.
Upload audio (mp3, wav, m4a) and video (mp4, mov) up to 500MB by default. Admins can raise the cap up to 2GB. You can also import a PDF or a web page, or paste a transcript. YouTube links are not supported.
Transcription uses OpenAI Whisper for English and major languages with high accuracy on meeting-quality audio. Calls the desktop app captures with cloud transcription tell the speakers apart, and Zoom imports keep Zoom's speaker names; an uploaded recording is transcribed without speaker labels. Quality scales with audio quality — clean mic setups produce near-perfect transcripts.
Yes. Group related meetings into a notebook, then chat with the notebook. Cross-meeting search and comparison are built in — useful for project retros, customer relationship history, or a hiring loop's debrief sequence.
The AI extracts action items with owner and (when stated) due-date attribution. From there you can turn them into Tasks — or a linked Workspace's to-dos — or just track them on the note and in My Items. An automation can create the tasks when a meeting finishes processing, for every meeting or only one source, template or notebook.
Yes. Every meeting, transcript, summary, notebook, and chat is business-scoped. The pgvector index that powers semantic search is tenant-scoped at query time. Retention is configurable (default 365 days, range 30–3650, or keep forever).
The agent answers meeting questions in chat — find a meeting, summarize a transcript, look up an action item's status, search across notebooks. When asked, it can also create, edit, rename or delete a note, tick off or assign an action item, and create tasks from a meeting — each after a confirmation. See the agent page.
Share a meeting or notebook with named teammates as Viewer (read only) or Editor (can change it), or file a note into a notebook they can open. A shared note opens whole — there are no separate controls for the transcript, the summary or the chat — and there is no group, workspace or guest sharing.
Let's Talk
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