Meeting Notes That Follow Up On Themselves
Upload a meeting recording — or capture one inside MangoApps — and AI Notepad produces a structured transcript, summary, action items, decisions, and key insights. Search across every meeting with semantic and keyword search. Group meetings into notebooks for cross-meeting Q&A. Audio overviews, output formats (FAQs, timelines, briefings), and post-processing automations turn a recording into something the team can actually act on.
What AI Notepad Helps You Do
Seven everyday capabilities that turn recordings into operating memory.
Transcribe Any Meeting
Upload audio or video — or record inside MangoApps. The AI generates a clean transcript with speaker attribution. Auto-processing begins on upload (configurable).
Summarize And Extract Actions
Structured summaries pull decisions, action items with owners, and key topics. Action items can be routed to Tasks or Workspace for owner follow-through.
Search Across Every Meeting
Semantic + keyword search across every meeting in your tenant — built on pgvector. Find the decision that was made, not just the meeting it was made in.
Group Into Notebooks
Notebooks bundle related meetings for cross-meeting Q&A. Compare what was said across a six-week project, a launch sequence, or a customer relationship.
Generate Audio Overviews
AI-narrated audio summaries turn a 60-minute meeting into a 4-minute briefing — useful for stakeholders who weren't on the call.
Reformat Outputs
Six built-in formats — FAQ, timeline, briefing doc, decision log, action register, executive summary. Pick the shape the audience needs.
Automate Post-Processing
Managers create automations that fire after each meeting in a notebook — "send the action register to the project Workspace", "post the summary to the team channel", "ping the owner of each action".
From Recording To Operating Memory
The pipeline that moves a 60-minute call into something the team can search, act on, and learn from.
Capture
Three ways in — upload an existing recording, attach an external link (PDF, URL, YouTube in Phase 2), or record a meeting directly in MangoApps. Auto-process on upload is on by default.
- Upload — audio, video, transcripts up to 500MB (configurable to 2GB).
- Default source — pre-select the source admin members start from.
- Default template — note templates auto-apply when meetings are created.
- Auto-processing — AI summarization begins the moment the upload completes.
Enrich
The AI doesn't just transcribe — it structures. Decisions, action items, key topics, and timestamps get extracted so the meeting becomes addressable, not just searchable.
- Structured summary — agenda, decisions, action items, blockers.
- Action items with owners — extracted with speaker attribution.
- Content revision — rewrite, expand, or simplify any section.
- Multiple output formats — FAQ, timeline, briefing, decision log, action register.
Share And Automate
Meetings and notebooks share with teammates with the same permissions model as the rest of MangoApps. Automations route outputs to the apps that actually do the work.
- Per-meeting Q&A — chat with one meeting's transcript and notes.
- Notebook chat — chat across the full notebook for cross-meeting Q&A.
- Meeting comparison — compare content across two or more meetings in a notebook.
- Sharing — share meetings and notebooks with teammates or external collaborators.
- Post-processing automations — route summaries and actions to Tasks, Workspace, or feeds.
AI Notepad In Practice
A practical scope check: what the app covers, which controls matter, and the workflows teams usually run first.
Core workflow
Upload meeting recordings and receive AI-generated transcripts, summaries, and action items.
Controls that matter
Admin Controls includes Admin toggle for AI features globally and Per-feature flags (audio overview, chat, output formats, revisions, sharing, automations).
Scope and specs
Useful specs: Max upload file size (default): 500 MB (admin-configurable 10–2,000 MB); Default recording retention: 365 days (admin-configurable 30–3,650 days); Accepted upload formats: MP3, MP4, WAV, M4A, WebM, OGG, MOV, PDF, plain text.
Post-meeting recap
Upload a team meeting recording and instantly get a summary with action items assigned to the right people.
Cross-meeting search
Search "What did we decide about the Q3 budget?" across all your meetings to find the exact conversation and context.
Onboarding knowledge transfer
New team members review transcripts and summaries from recent meetings to get up to speed without attending every call.
Connected To The Rest Of MangoApps
→ Tasks
Action items from meetings convert to Tasks with owners and due dates. The action register stays live in the meeting; the task lives where the work gets tracked.
See Tasks→ Workspace
Workspace check-ins reference the meetings they came out of. Notebooks can be scoped to a Workspace so project memory stays with the project.
See Workspace→ AI Search
Meeting content is indexed for AI Search alongside posts, wikis, and files — surfacing meeting decisions wherever the question gets asked.
See AI Search→ Calendar
Meetings can be linked to calendar events. The Calendar Sync agent connects upcoming meetings to the AI Notepad pipeline.
See Calendar→ Drive
Source recordings and exported summaries live in Drive with the standard permission model.
See Drive→ Comms Hub
Drop a meeting summary into a newsletter block — auto-refreshed when the meeting is reprocessed.
See Comms HubREPLACES POINT TOOLS
One notepad in place of the meeting-AI patchwork
Most teams already pay for two or three meeting-AI tools that transcribe well and do almost nothing else — the action items, decisions, and follow-ups die inside the vendor app. AI Notepad turns recordings into operating memory that flows into the rest of the workforce stack.
Otter.ai
Transcription-first meeting AI
- Action items become real tasks in the company task system — not bullets that nobody owns
- Decisions and follow-ups become searchable across every workspace, not just the meeting
- One per-employee suite license — no separate Otter Business seats to track
Fireflies.ai
Standalone meeting transcription + summary
- The action items, decisions, and risks land in Tasks, Workspaces, and CRM — not just a vendor inbox
- Same retention, audit, and DLP policy as the rest of the platform — Legal already signed off
- Sensitive recordings stay inside your tenant — never trained against, never exfiltrated
Fathom / Grain
Sales-call recording + clip sharing
- Works for every meeting type — sales, ops, engineering, all-hands — not just CRM-linked calls
- Follow-ups land in the workspace the meeting was about, not stranded inside a clip tool
- One AI to ask "what did we decide about pricing in Q1?" across every meeting the user can see
Read.ai
Meeting analytics + scoring
- The output is operating memory — tasks, decisions, follow-ups — not vanity-metric meeting scores
- Same identity and permissions as the rest of MangoApps; no new vendor for IT to govern
- Bring-your-own-recording or capture inside MangoApps — both first-class
Microsoft Teams Premium notes
AI notes bolted onto a meeting client
- Works for the meetings happening in Zoom, Google Meet, in-person, or on a phone — not Teams-only
- The 80% of your workforce without M365 licenses still gets meeting memory in the branded app
- Action items wire into Tasks and Workspaces, not a Teams chat that scrolls away
PLATFORM LEVERAGE
AI Notepad inherits everything else MangoApps already does
A standalone meeting-AI tool has to build, buy, or integrate each of these. AI Notepad gets them for free because the platform already runs them.
Identity & SSO
Every recording is owned by an authenticated user with platform SSO and MFA. Sharing inherits the same group memberships as the rest of MangoApps.
Workspace permissions
Meeting memory lives in the same workspace the project lives in — search and Q&A respect existing permission boundaries automatically.
Translation in 100+ languages
Transcripts and summaries translate inline using the same Mango Translation layer that powers Chat, SOPs, and Policies.
Audit log & retention
Recordings, transcripts, and exports land in the same audit log and retention policy eDiscovery and Legal already use across every module.
Tasks & follow-ups
Action items become real Tasks with owners and due dates — using the same task system the rest of the company already runs.
Workflow & automation
A meeting wrap can trigger a form, a Bot, or a workflow — using the same automation engine as every other app.
INDUSTRY FIT
Built for the teams where meeting follow-through actually matters
AI Notepad is the operating-memory layer for organizations whose work is decided in meetings — and whose follow-through breaks the minute the call ends.
Professional Services
Client calls become billable-ready notes, decisions, and follow-up tasks scoped to the engagement workspace — not buried in inboxes.
Healthcare & Life Sciences
Clinical huddles, case reviews, and trial meetings get HIPAA-aware transcripts with structured decisions and clinician-assignable follow-ups.
Financial Services
Investment committee, risk, and compliance meeting outputs land in audit-grade memory — preserved with the same retention as policy docs.
Construction & AEC
Site walks, owner reviews, and trade coordination calls become RFI drafts, punchlist items, and decisions tied to the project workspace.
Sales & GTM
Discovery and pricing calls feed action items, MEDDIC fields, and next steps directly into the CRM — without leaving the meeting tool.
Engineering & Product
Sprint reviews, design reviews, and incident retros become living decision logs that search across every meeting the team can see.
WHY MANGOAPPS WINS
One platform beats a stack of point solutions on every axis
The argument finance, security, IT, and the team lead all share — and the one a standalone meeting-AI tool structurally cannot answer.
Cheaper than the stack
One per-employee suite license replaces Otter + Fireflies + Fathom + Read.ai — and the bill stops growing per role.
More secure
Recordings never leave the tenant. One identity perimeter, one retention policy, one audit log — nothing for security to re-certify.
Easier to deploy
Already deployed if you have MangoApps. Turn the app on, drop a recording in, and the first follow-ups land in Tasks the same day.
Easier to use
Capture, summary, action items, and search live in the same MangoApps app the team already opens for chat, tasks, and workspaces.
Easier to manage
Sharing follows existing group and workspace permissions — no parallel "Otter Workspace" or "Fireflies Team" structure to keep in sync.
Easier to extend
A meeting wrap can trigger a form, a Bot, an e-signature, or a CRM update using the same automation engine as every other app.
AI is actually better
The AI Notepad Agent answers questions across every meeting the user can see — grounded in transcripts, scoped by permissions, never in a vendor silo cut off from the rest of work.
Pair AI Notepad With Its Agent
The AI Notepad Agent in Ask AI lets users query meeting memory in chat — "what did we decide about pricing last quarter?", "what's still open from yesterday's retro?".
AI Notepad
Meeting search, decision lookup, action-item status from Ask AI.
Customer Success
How Teams Run Meeting Memory
Customer Case Studies
Customer Case Studies
Customer Case Studies
Video Case Studies
Customer Case Studies
Customer Case Studies
At our head office within HR, marketing, and finance, we use ChatGPT quite a bit, and MangoApps AI Helper is a useful tool for us. As I go around to the stores, I’ve been showing them how the AI Intranet Helper can find things and answer plain language questions about our resources, and they’re quite excited about that.
Alison van Zijl
Head of Human Resources
Full House
Frequently Asked Questions
Standalone meeting tools live outside the workspace where decisions get acted on. AI Notepad lives in MangoApps, so action items flow into Tasks, decisions are searchable from AI Search, and notebooks scope to Workspaces. The transcript-summary-action loop happens in the same tenant your team already uses.
Upload audio (mp3, wav, m4a) and video (mp4, mov) up to 500MB by default. Admins can raise the cap up to 2GB. Phase 2 adds broader sources — PDFs, URLs, and YouTube links — for notebook content beyond meetings.
Transcription uses OpenAI Whisper for English and major languages with high accuracy on meeting-quality audio. Speaker attribution is built in. Quality scales with audio quality — clean mic setups produce near-perfect transcripts.
Yes. Group related meetings into a notebook, then chat with the notebook. Cross-meeting search and comparison are built in — useful for project retros, customer relationship history, or a hiring loop's debrief sequence.
Yes. Every meeting, transcript, summary, notebook, and chat is business-scoped. The pgvector index that powers semantic search is tenant-scoped at query time. Retention is configurable (default 365 days, range 30–3650).
The agent answers meeting questions in chat — find a meeting, summarize a transcript, look up an action item's status, search across notebooks. It's read-only by design. The actual writing (creating meetings, editing summaries, routing actions) stays in the AI Notepad UI. See the agent page.
Share a meeting or notebook with internal teammates by user, group, or workspace. External sharing follows the standard MangoApps guest model. Sharing controls whether viewers can open the transcript, the summary, the chat, or all three.
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