Inspections
equipment
Vehicle Fleet Condition Inspection
Monthly fleet condition inspection — catches preventable maintenance and unsafe vehicles before assignment.
Built for:
Field Service
Sales
Property Management
Government
What's inside this template
Exterior
- Body free of new dents, scratches, or damage
- All windows intact; wipers functional
- All lights functional (head, tail, brake, turn, plate)
- Tires: tread ≥4/32"; even wear; properly inflated
- License plate present and current registration
- Branding/decals intact and aligned
Mechanical
- No fluid leaks under vehicle
- Engine oil level within range
- Coolant, brake fluid, washer fluid topped
- Battery terminals clean; no corrosion
- Service due indicator clear (next service mileage logged)
Interior
- Interior clean; no trash or debris
- Seatbelts functional; no fraying
- Climate control operational
- Dashboard warning lights all off
- Backup camera/sensors functional
Equipment & Documents
- Registration, insurance, and accident kit in glove box
- Emergency kit (triangles, first aid, jumper cables) present
- Fire extinguisher in date (commercial vehicles)
Common use cases
Fleet manager monthly audit
Vehicle assignment readiness
Insurance/lease compliance
Frequently asked questions
Should drivers do this or fleet management?
Drivers handle the daily DVIR; fleet manager (or shop) does this monthly condition inspection. Different cadence and scope — DVIR is operational fitness, this is preventive maintenance.
Does this satisfy lease company inspection requirements?
It covers the standard lease return condition checklist. Lease companies may add brand-specific items (decals, logo placement) and require a third-party inspection at end of lease.
Related templates
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