Defibrillator Monthly Functional Check Log

It covers the basic readiness checks that determine whether an AED/defibrillator is available for immediate use: device self-test status, alarms, exterior condition, pad condition, battery readiness, accessibility, and corrective action tracking. The template is designed for one device at a time so each asset has a clear monthly record. It is not a clinical use record or a post-event incident report.

This template is built for monthly checks, which is a common cadence for AED readiness programs. Some sites also perform checks after a device alarm, after pad or battery replacement, or after any use event. If your site SOP or manufacturer instructions require a different frequency, use that higher standard.

A trained employee, safety coordinator, facilities lead, or other assigned custodian can complete the log if they know how to verify the device status and escalate deficiencies. The inspector should be someone who can confirm the AED is accessible, identify expired pads or low battery conditions, and submit a service request when needed. If your organization has a designated responder program, align the assignment with that role.

It supports general workplace emergency preparedness and documented equipment readiness, which is consistent with OSHA expectations for emergency response planning and with common safety management practices. For healthcare, foodservice, or public assembly settings, it also helps demonstrate routine checks under site policies and applicable fire-life-safety or emergency preparedness requirements. Always follow the AED manufacturer instructions and any local AHJ or program requirements.

The most common misses are expired pads, a battery that looks installed but is not ready, a device that passed self-test but is blocked by storage or signage issues, and missing corrective-action follow-up. Another frequent problem is recording a check without confirming the correct pad type for the specific model. This template forces those items to be reviewed every month.

Yes. You can add model-specific fields, serial numbers, cabinet keys or alarm codes, spare battery requirements, or site-specific response contacts. Many organizations also duplicate the template by location so each floor, wing, vehicle, or building has its own monthly record.

An ad-hoc check often misses the same items from month to month and leaves no clear history of deficiencies or service requests. This log creates a repeatable record that shows what was checked, when it was checked, and whether anything needed correction. That makes it easier to prove readiness and spot recurring problems before a failure occurs.

Yes. The corrective action field can be used to trigger a work order, service ticket, or replacement request when a deficiency is found. Many teams also link the device ID or asset tag to a CMMS record so battery changes, pad replacements, and service history stay connected to the same AED.