Forms

Yes. Describe the form you need in plain language — between 150 and 5,000 characters — and AI generates the fields, validation, and conditional logic for you to review and refine in the drag-and-drop builder before publishing.

In the iOS app, yes: a form filled in without signal is saved on the device and sent automatically once connectivity is restored. Forms on the web and in a phone's browser need a connection.

Admins configure approval rules per form. Submissions land in the reviewer's queue where they can approve, reject, or return specific fields for correction — and a request-completion hand-off can ask another person to fill in a missing field via an emailed link. Reviewers can also bulk approve or reject from the queue.

Most can. On a phone's web pages, text, choice, date, time, rating, scale and Likert, matrix, slider, range, colour, signature, location, photo or file, and barcode / QR questions (scanned with the phone's camera or typed) are answered in place; sketch, annotation, lookup, REST API and table questions aren't drawn on a phone's pages — the page says to open the form on a desktop; an optional one can be left blank, and when one is required, Submit becomes an Open on desktop button.

Yes. Each field carries a visibility tier: everyone (anyone who can view the submission), reviewers (the submitter, their manager, admins and Forms App Admins, and the people who review the submission — its workflow approvers, and onboarding HR for an onboarding form), managers (the submitter, their manager, and admins and Forms App Admins), or submitter (the submitter plus admins and Forms App Admins only, with managers and approvers blocked). The submitter who entered a value always retains access to it. HR sees a restricted answer only on the reviewers tier of an onboarding form.

Yes. Fields can be pre-filled via URL query parameters, so you can link people straight to a form with the details you already know filled in. Only fields defined in the form template are accepted; any other parameters are ignored.

Yes. Per-form sharing settings let you set an availability window with open and close dates, a maximum total-response cap, and an anonymous-response policy, plus honeypot spam protection on public links. Forms can accept anonymous or authenticated submissions from web, mobile, and API.

Yes. Email notifications fire across the submission lifecycle — a manager is emailed when a new submission needs review, the submitter is emailed on status changes and when fields are returned for correction, and public respondents can receive a submission receipt.

A submission analytics dashboard shows volume over time, completion rate and a status breakdown, with top-template and most-active-submitter leaderboards; each form also has its own analytics (submissions by day, source and device, and its busiest hours). Reports and submissions can be exported to PDF, Excel, CSV, and JSON.

Forms is a structured data-collection and workflow tool — build fillable forms with 30+ field types, conditional logic, approvals, and per-submission review for operational processes like incident reports, inspections, and requests. Surveys is a separate app for employee engagement and pulse feedback, focused on anonymous responses, trend analysis, and action planning. Use Forms when you need to review and act on individual submissions; use Surveys when you want aggregate sentiment.