Conduct workplace inspections, safety audits, and quality checks from the field. Features include inspection templates with weighted scoring, offline support, photo evidence with annotations, auto-generated corrective action tasks, real-time compliance dashboards, AI-generated inspection reports, voice-to-text for hands-free input, and GPS location tracking.

Workplace Ops

Highlights

Build inspection templates with AI — from a plain-language prompt or a photo of an existing paper checklist.

Score with weighted, critical-item, and auto-fail-on-no rules, and require photo evidence per question.

Conduct on mobile web with GPS and signatures, or capture offline and sync from the native mobile app.

Auto-generate corrective actions on failures, hand them to the Tasks app, and route submissions through multi-stage review.

Run recurring schedules, inspection cycles, and facility coverage sweeps from one calendar.

Log external agency visits, track plans of correction, and answer regulatory questions with the Inspections AI agent.

Capabilities

Templates & AI Authoring

AI template generation from a plain-language prompt
Extract a template from a PDF or photo of a checklist (AI vision)
Drag-and-drop builder with sections, reordering, and duplication
Scoring methods (weighted, simple, percentage) with critical-item auto-fail
Conditional show/hide and required-if logic per question
Template categories: safety, quality, compliance, equipment, food_safety, environmental, general

Question & Field Types

Yes/No pass-fail with inverted phrasing and auto-fail-on-no
Rating scale, number with min/max/unit, and slider
Single-select, multi-select, checkbox, and free text
Photo/media, signature, and date/time capture
Find Asset from facility layout (asset locator)

Conduct & Evidence Capture

Conduct on desktop and mobile web
Photo evidence with per-item required-photo enforcement
Voice-memo audio notes pinned to photo evidence
GPS location capture (latitude/longitude, accuracy, timestamp)
Reassign, pick up, or take over an in-progress inspection
Offline capture with sync on reconnect (native mobile app)

Scheduling, Cycles & Coverage Sweeps

Recurring schedules for locations and assets, with a calendar view
Recurring inspection cycles (quarterly, annual, monthly, custom)
Per-item cycle assignment (location manager, single assignee, distributed, claim pool)
Facility coverage sweeps (aisle/bay/level exception logging)
Quick Scan — QR/barcode to launch an asset inspection
Schedule frequencies: daily, weekly, monthly, quarterly, annually

Corrective Actions & Review

Auto-create corrective actions from failed items
Hand off a corrective action to the Tasks app
Auto-assign remediation training when an inspection fails
Training prerequisite gate before an inspection can start
Asset condition downgrade on a failed inspection
Multi-stage approval/review with return-for-rework
Corrective-action lifecycle: pending → in_progress → completed / cancelled

External Visit Logs

Log external surveyor, auditor, and inspector visits
Record findings with the agency's citation code and severity
Plans of correction with due dates and a status lifecycle
Repeat-deficiency matching across visits
Visit insights dashboard with CSV and PDF export

AI Guidance, Dashboards & Export

Ask AI Inspections agent (create, conduct, submit, and analyze in chat)
Regulatory Q&A grounded in your knowledge base (semantic search + RAG)
Compliance dashboards — pass rate and trends by site, location, and template
Per-inspection PDF report and CSV export (summary or full item detail)
Remote video inspection via Live Assist

Limits & Specs

Inspection statuses: draft, scheduled, in_progress, in_review, completed, cancelled
Score range: 0–100 (weighted or simple average of items)
Default pass threshold: 80%, configurable per template (0–100)
Corrective-action priority & deadline: low / medium / high / critical; 7-day default due date (configurable)
Source types: manual, scheduled, asset_requirement, cycle, exception
Pricing: License required (per-tenant opt-in)

Screenshots

Inspections dashboard — pass rate, overdue inspections, and recent activity at a glance

Team templates library — drag-and-drop template builder with categories and weighted scoring

Completed inspection result — score, pass/fail per item, photos, and follow-up tasks

Compliance dashboard — site, location, and template-level compliance trends over time

Use cases

Daily workplace safety checks

Inspectors walk the facility on mobile, photograph hazards, and let failed items auto-create corrective action tasks with an owner and deadline.

Asset inspections via Quick Scan

Technicians scan an asset's QR or barcode to launch its inspection; a failing result downgrades the asset's condition automatically.

Food safety and HACCP audits

Kitchen managers run weighted templates where critical items like temperature and sanitation auto-fail the whole inspection.

Regulatory survey management

Compliance teams log an external agency visit in the Visit Log, capture each cited finding, and track plans of correction to closure.

Warehouse rack coverage sweeps

A quarterly coverage sweep expands a facility layout into aisle-by-aisle units; inspectors log only the exceptions and coverage rolls up per aisle.

Quarterly compliance cycles

Admins launch an inspection cycle, assign one inspection per location, and watch coverage and pass rates on the cycle dashboard.

See it in action

Below is a real Cooling Log (135 to 70 in 2hr, 70 to 41 in 4hr) template, rendered live from the same schema your business runs on — not a screenshot. Every primitive shown here (checkboxes, ratings, photo capture, location pins, yes/no, signature) renders identically inside the app on your team's phones.

9:41

Inspections

1 Product & Start

Food item name / batch identifier recorded Type here…

Cooling start date and time recorded 🕒 mm/dd/yyyy hh:mm

Start temperature at or below 135°F recorded 0

Cooling method documented ["choices", [{"la...

2 Phase 1 (135°F → 70°F in ≤ 2 hr)

Checkpoint date and time recorded 🕒 mm/dd/yyyy hh:mm

Checkpoint temperature recorded 0

Elapsed time from start to checkpoint is 2 hours or less 0

Product reached 70°F or below within 2 hours !

✓ Yes ✗ No

3 Phase 2 (70°F → 41°F in ≤ 4 additio...

Final check date and time recorded 🕒 mm/dd/yyyy hh:mm

Final temperature recorded 0

Elapsed time from 70°F checkpoint to final check is 4 hours or less 0

Product reached 41°F or below within 4 additional hours !

✓ Yes ✗ No

4 Outcome

Cooling verification passed !

✓ Yes ✗ No

Corrective action documented if cooling failed Type here…

Inspector / verifier initials Type here…

Open this template Browse all templates

Resources

Inspections Datasheet (PDF)

Datasheet

Features, capabilities, pricing model, and FAQ on one downloadable sheet — share it with your team.

FAQ

Yes. Describe what you want in plain language and AI drafts the sections, questions, and scoring, or upload a PDF or photo of an existing paper checklist and AI extracts it into a template. AI-generated templates are saved as drafts for you to review and activate.

Inspections run on desktop and mobile web with photo capture, GPS, and signatures. Full offline capture with sync on reconnect is provided by the native mobile app; the browser conduct view requires connectivity. Questions flagged as requiring a photo can't be submitted without evidence attached.

A template question set to auto-fail-on-no fails the entire inspection when it gets a negative answer, regardless of the overall score. Separately, any question flagged as requiring a photo blocks submission until photo evidence is attached to it.

When enabled, each failed item generates a corrective action with a priority and a default 7-day deadline (configurable), and that action can be handed off to the Tasks app. A failed inspection can also auto-assign remediation training to the inspector. Templates can additionally route submissions through multi-stage review with return-for-rework.

Cycles announce a recurring inspection period (quarterly, annual, monthly, or custom) and can auto-assign one inspection per location or per item. Coverage sweeps expand a facility layout into per-aisle units so inspectors log only exceptions. Visit Logs record external surveyor and auditor visits, their cited findings, and the plans of correction to close them.

Inspections move through draft, scheduled, in_progress, in_review, completed, and cancelled. Templates belong to one of seven categories (safety, quality, compliance, equipment, food safety, environmental, general), score 0–100 by weighted or simple average, and default to an 80% pass threshold you can change per template.

Inspections requires a license and is opt-in per tenant — an administrator enables it for your business from the Apps Marketplace. It is disabled by default until then.

Forms collects structured submissions from many respondents through a published form you distribute. Inspections is a scored checklist an inspector conducts in the field — with pass/fail, photo evidence, GPS, signatures, and automatic corrective actions. The two connect through a bridge that can build an inspection template from an existing form.