ISO 45001:2018 (Occupational Health & Safety) Controls Checklist

Top management demonstrates leadership for the OH&S management system and takes overall responsibility for preventing work-related injury and ill health.

Evidence: Management review minutes; the Safety Hub analytics dashboard reviewed at the meeting; signed OH&S policy.

An OH&S policy is established, documented, communicated, and available to workers and interested parties.

Evidence: Policy Hub policy version with acknowledgment completion report.

Workers at all levels are consulted and participate in the development, planning, implementation and evaluation of the OH&S system.

Evidence: Safety Hub observation campaign results; toolbox-talk attendance; Speak Up register summary (counts only).

Hazards are identified on an ongoing basis and OH&S risks are assessed, taking incidents, near misses and inspection results into account.

Evidence: Compliance Hub risk register with source links to Safety Hub incidents and inspection findings.

Legal requirements and other requirements applicable to hazards and OH&S risks are determined, kept up to date, and communicated.

Evidence: Compliance Hub legal register; jurisdiction mapping for each site.

Measurable OH&S objectives are set at relevant functions and levels, with plans, resources and indicators to achieve them.

Evidence: Objectives document; Safety Hub / Inspections analytics against targets.

Workers are competent on the basis of education, training or experience; competence is maintained and evidenced.

Evidence: Safety Hub certification-requirement matrix and employee certification records; Training completion records.

Workers are made aware of the OH&S policy, hazards and risks relevant to them, incidents, and their ability to remove themselves from imminent danger.

Evidence: Toolbox-talk attendance records; onboarding safety training completions.

Internal and external OH&S communications are planned — what, when, with whom, and how.

Evidence: Communication plan; Safety Hub emergency-alert and muster records; broadcast delivery reports.

Documented information required by the standard is created, updated, controlled (versioned, approved, distributed) and retained.

Evidence: SOP Hub / Policy Hub version histories with approvals and acknowledgments.

A process applies the hierarchy of controls — eliminate, substitute, engineer, administer, PPE — to reduce OH&S risks.

Evidence: Risk register mitigation plans; linked SOPs; residual ratings.

Planned temporary and permanent changes affecting OH&S performance are controlled, and unintended consequences reviewed.

Evidence: Change records with OH&S impact assessment; updated risk-register entries.

Procurement of products and services, contractors and outsourced processes are controlled for OH&S conformance.

Evidence: Vendor certification records (COI, safety programme); contractor induction sign-offs.

Processes to prepare for and respond to potential emergency situations are established, tested and maintained.

Evidence: Safety Hub emergency alerts and muster roll-call records; drill reports; Lone Worker escalation logs.

OH&S performance is monitored and measured — inspections, incident rates, exposure, and progress against objectives.

Evidence: Inspections completion and score reports; Safety Hub incident and observation analytics.

Compliance with legal and other requirements is evaluated at planned intervals and action taken where needed.

Evidence: Legal register review stamps and compliance statuses; linked CAPA actions.

Internal audits are conducted at planned intervals to determine whether the OH&S system conforms and is effectively implemented.

Evidence: Inspections audit records with scoring and corrective actions.

Top management reviews the OH&S system at planned intervals — incidents, audit results, compliance evaluation, objectives, risks and opportunities.

Evidence: Management review minutes and the dashboards / exports presented.

Incidents and nonconformities are reported, investigated, and corrected; corrective actions are verified for effectiveness.

Evidence: Safety Hub incident investigations; the unified CAPA register with verification stamps.

The suitability, adequacy and effectiveness of the OH&S system are continually improved.

Evidence: Trend of incident rates and inspection scores; closed improvement actions.