Product Update - July 09, 2026

Training Custom Fields — admin-defined custom fields for employee training courses and learning paths

Organizations can now define their own custom fields at the Training app level and apply them across every course and learning path. Admins choose from 11 field types — short text, long text, number, date, dropdown, multi-select, checkbox, URL, email, phone, and media — and mark fields as visible on the learner-facing Course Info card when relevant. This gives L&D teams the flexibility to capture program metadata specific to their organization — such as competency frameworks, regulatory categories, cost center codes, or supporting documents — without requiring custom development.

Use case: A compliance training manager tags each course with the regulatory body and renewal frequency, making it easy for employees to see certification requirements directly on the course detail page.

Available in: Training → Content → Custom Fields

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Vendor Portal — external vendor self-service portal with passwordless access

Procurement teams can now invite vendors to a dedicated external portal where vendors log in via a one-time OTP — no MangoApps account required. Once inside, vendors can view their active certifications and expiry dates, access shared documents, browse open solicitations, and submit responses to RFQs, RFPs, and RFIs. The portal also sends automated email reminders when vendor certifications are approaching expiry, with direct deep links back into the portal. This eliminates the back-and-forth of email-based vendor communication and gives procurement managers a single place to manage the vendor relationship lifecycle.

Use case: A facilities manager sends an OTP login link to a preferred contractor — the vendor reviews the open RFQ, submits their response, and uploads their current insurance certificate, all without a platform license.

Available in: Procurement → Vendor Portal

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Contracts Approval Workflow Builder — sequential multi-level contract approval with up to 10 stages

Contract managers can now configure a structured sequential approval workflow for contracts — up to 10 approval levels — directly within the Contracts module. Each level specifies the approver, and the contract automatically advances through the chain with email notifications at each stage. Approvers can approve, reject, or request changes, and the full approval history is preserved on the contract record for audit purposes. This replaces manual routing via email and ensures contracts cannot advance to execution without completing every required review step.

Use case: A legal operations team routes a vendor services agreement through department head, legal review, and CFO sign-off in sequence — each approver is notified automatically and the contract status updates in real time.

Available in: Contracts → Contract Record → Approval Workflow