Product Update - November 05, 2026

Reimbursement Programs — employee stipend and allowance programs in expense management

Mango Spend can now run benefit programs such as a learning stipend, a wellness allowance or a home-office budget. An admin sets the share of each claim the program pays and a yearly allowance per employee, which can be prorated in the year someone joins. The admin can also set a filing window, a receipt rule, eligible countries, minimum contracted hours, and a linked Policy Hub policy whose audience decides who is covered. When an employee submits a claim, Mango Spend works out what each line pays and shows the calculation. Approvers see the same figures and the checks behind them, and can still adjust the amount. Employees see their used and remaining allowance on My Spend and can ask Ask AI which programs cover them and what a claim would pay. Payroll exports include the taxable amount for each program's tax treatment.

Use case: An HR team launches a continuous learning program that covers 80% of course fees up to $1,500 a year, and an employee checks in Ask AI how much a $400 course would be reimbursed before booking it.

Available in: Mango Spend → Settings → Reimbursement programs, then Admin → Reimbursement Programs

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Void Invoices and Record Vendor Credits — cancel a purchase order after an invoice is voided or credited

Accounts payable teams can now void an approved invoice that nothing has been paid on, such as one for goods that never arrived. A reason is required and kept for the audit trail. For an invoice that has already been paid, they can record the vendor's credit as its own record instead of entering a negative invoice. Once the invoice is voided or settled, the purchase order can be cancelled and its budget hold is released, so committed spend reflects what the organization will actually pay.

Use case: A shipment of office furniture is cancelled after its invoice was approved, so the AP clerk voids the invoice with a note, cancels the purchase order, and the department's budget is freed for another order.

Available in: Procurement → Invoices → Invoice → Void Invoice or Record Vendor Credit

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Approve Purchase Requisitions in Ask AI — approve purchase requests from an AI assistant

Approvers can ask Ask AI which purchase requisitions are waiting for them and approve or reject each one from the conversation. Every decision is shown on a confirmation card first, and a rejection asks the approver for the reason. Ask AI applies the same rules as the Procurement page, including separation of duties and budget limits. When it cannot act on a request, it explains why and names the person the request is waiting on.

Use case: A department manager between meetings asks Ask AI, "Any purchase approvals waiting for me?", reviews the two open requisitions, and approves one after confirming the card.

Available in: Procurement → Ask AI → Purchase requisition approvals

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