Updates to our Search Capabilities and Algorithmic News Feed

MangoApps is rolling out three significant updates to its search engine, AI-based image features, and algorithmic news feed. If you want the short version: search is now approximately five times faster, images are fully searchable via AI text detection, and the news feed now uses an algorithm to surface the most important items first. All three features are available to existing customers through the MangoApps Customer Portal, and each requires only minimal configuration by a network admin to activate.

Per IDC, employees spend an average of 2.5 hours per day searching for information — and per Social Edge Consulting, nearly a third of employees never log in to their intranet at all. These updates are designed to close that gap by making the modern intranet faster, smarter, and more relevant from the moment a user lands on the homepage.

New Search Engine

A product like ours lives and dies by its search engine. It's at the crux of our offering. If you can't find stuff easily, you might as well not have an intranet. We have always prided ourselves on our search function's ability to take everything your company has and narrow down search results to exactly what you need.

With this update, we have made it faster and easier to do just that. The new and improved intelligent search engine can perform a best match search about five times faster than the older, data-based search engine. Universal search also extends across connected third-party storage platforms — including SharePoint, Google Drive, Box, and Dropbox — in addition to native MangoApps content, making it a genuine tool for knowledge management across your entire digital ecosystem.

The new search and algorithmic feed also work on the MangoApps mobile app without requiring a corporate email address, which matters given that per Emergence Capital, 80% of the global workforce is deskless and relies on mobile access.

• It finds more relevant search results.
• Search more types of content such as people, teams, libraries, events, notes, trackers and forms and ideas and idea campaigns
• New options to filter search results
• Stores recent and saved searches
• Predictive look-ahead finds matching items in different modules across the platform as you're typing out your search term(s)
• The option to add a hero banner with a network-wide search integration on the homepage gives your site a wow factor and provides users with an easy way to search upon entering the platform.

The hero banner search integration is configured through the webpage builder in your admin settings — no developer involvement required.

AI-Based Image Features

Until recently, images were difficult for computers to understand. As a result, your ability to return relevant images as search results was only as good as the tags you appended to your images. In most companies, there isn't a robust system of image tagging, so images are largely left out of search results.

Now, though, we are able to use AI to detect text within images, and include that text in search results, making it as easy to find images in MangoApps as it is to find documents. Rather than treating AI as a bolt-on feature, MangoApps is built as an AI-native intranet where intelligence is foundational to search, feeds, and content surfacing — not an afterthought.

The platform also supports 50+ languages with real-time translation, so search and news feed updates are accessible to global and multilingual workforces without additional configuration.

• Image analysis makes images searchable. (If a user searches a word and the search engine detects that word in an image across the platform, it will come up in the search results.)
• Images are automatically assigned the top hashtags (up to five) with the highest relevancy score to the image.
• Images that include personally identifiable information (PII) will be detected (if data loss prevention policy rules have been activated by the network admin). The platform also supports SAML 2.0, OAuth 2.0, and SSO, so the speed and AI capabilities do not come at the cost of enterprise governance.

Simplified, Intelligent News Feeds

Since its inception, the goal of the MangoApps news feed has been to help people make sense of their jobs. All job-critical updates, conversations and action items are now put into a single feed. This helps users get their work done without losing time due to switching from one feed to another.

Our simplified, intelligent news feed also makes it much less likely that things will slip through the cracks. The single feed provides an overhead view of your current workload down to the minutia.

With our most recent update, we've added algorithmic capabilities to the news feed, enabling it to intelligently prioritize your updates. This ensures that the most important things are always first on the list, and therefore top of mind. Per Social Edge Consulting, only 13% of employees use an intranet daily — a statistic the algorithmic feed is directly designed to improve by surfacing content that is actually relevant to each individual user.

• The intelligent news feed uses an algorithm to decipher the priority each item in the news feed should have. It takes into account feed types, whether a user has already read an item, the age of the item and more.
• Users have the option to automatically mark an item as read once a user has scrolled past an item. Posts are the only exception.
• Must read and announcement posts come with a visual bar and branded tag in the site's primary colors. This helps draw attention to these important items. Must read and announcement posts stay at the top of the feed until they are viewed and/or acknowledged. This makes sure important information does not get lost.
• Filters are available to show only unread items, pinned items, items a user has posted, etc.

For organizations managing communications across department sites or distributed workspaces, the algorithmic feed consolidates updates from all of those sources into a single prioritized view.

Getting Started: Availability, Configuration, and Rollout

These three features are available now to all MangoApps customers. Here is what you need to know to activate them:

Is this available to my account right now? Yes. All three features — the new search engine, AI image analysis, and the algorithmic news feed — are included in your existing MangoApps subscription and do not require a plan upgrade.

Do I need to enable these features, or are they on by default? The new search engine is enabled by default. AI image analysis and PII detection for images must be activated by a network admin through the admin console under Data Loss Prevention settings. The algorithmic news feed is on by default, but individual users can adjust their feed filters from their profile settings.

How do I configure the new search hero banner on my homepage? The hero banner is added through the webpage builder in your admin panel. Select the homepage layout, add the search widget block, and publish. The change takes effect immediately for all users.

Does this work for frontline and mobile users? Yes. The new search and algorithmic feed are fully functional on the MangoApps mobile app and do not require a corporate email address to access, making them available to the deskless workforce without additional IT configuration.

What about multilingual teams? The platform's 50+ language support with real-time translation applies to both the new search results and the news feed, so global teams receive updates in their preferred language without manual intervention.

For a broader look at how these knowledge management tools fit into a complete intranet strategy, the ClearBox Consulting's 2026 Intranet and Employee Experience Platforms Report provides independent analysis of where MangoApps sits in the market.

Frequently Asked Questions

How does the algorithmic news feed decide what to show me first? The algorithm weighs several signals: the type of content (must-read announcements always surface first), whether you have already read or interacted with an item, how recently the item was posted, and your role and team membership. You can override the algorithm at any time using the filter options to show only unread items, pinned items, or items from specific groups.

Will the new search affect how content is organized in my existing libraries and portals? No. The search engine update is a query-layer change — it does not reorganize or modify your existing content structure. Your company portal pages, libraries, and file hierarchies remain exactly as configured. The only visible change to end users is faster results and the expanded content types returned.

How do these updates affect intranet adoption metrics? Per Social Edge Consulting, 91% of organizations operate an intranet, yet nearly a third of employees never log in. Faster, more relevant search and a personalized algorithmic feed directly address the two most common reasons for non-use: content is hard to find, and the feed is cluttered with irrelevant updates. Enterprise deployments using similar AI-native feed and search configurations have reported 90% frontline adoption within the first six months. For context on the business cost of low adoption, replacing a single frontline employee costs between $4,400 and $15,000 on average — making intranet engagement a measurable retention lever.

Already a MangoApps customer? Check out the MangoApps Customer Portal for full configuration documentation. Not yet a customer? Contact us to learn more about MangoApps as a knowledge management solution.