One Vault For Team Credentials, Built Into MangoApps
MangoApps Password Manager provides encrypted storage and sharing of team passwords, API keys, and credentials — with role-based access, audit logging, password strength scoring, and breach detection. Same SSO, same permissions, same audit trail as the rest of the platform.
What Password Manager Helps You Do
Store Credentials
Encrypted at rest and in transit. Passwords, API keys, SSH keys, secure notes — categorized by service and folder.
Share Securely
Share credentials with individuals, teams, or workspaces. Role-based access — view-only, copy-only, or full edit — per share.
Generate Strong
Password generator with configurable length, character sets, and exclusions. New credentials meet your policy without humans guessing.
Audit Everything
Every read, write, share, and revoke captured in the audit log — timestamped and attributed. Forensics-ready for incident response.
Detect Weakness
Vault audit surfaces weak passwords, reused passwords, and stale credentials (no rotation in 90+ days). Drive a credential hygiene program with real data.
SSO + MFA
Same SSO and MFA as the rest of MangoApps. No second auth path, no separate vendor login, no extra MFA app.
How Password Manager Replaces Per-Seat Vendors
Three capability blocks that make Password Manager feel native to MangoApps.
Encrypted Storage With Role-Based Access
Credentials encrypted at rest with per-tenant keys. Share with individuals, teams, or workspaces — each share has its own access level (view, copy, edit). Revoke any share with one click; the audit log captures the revoke and any access after the share was granted.
- AES-256 encryption — at rest and in transit.
- Per-tenant keys — no cross-tenant credential leak.
- 3 access levels — view, copy, edit per share.
- Revocation log — when, who, what credentials.
Vault Audit For Weak, Reused, And Stale Credentials
Vault audit scans the whole vault for hygiene issues. Weak passwords (low entropy or known breach lists). Reused passwords across multiple services. Stale credentials with no rotation in 90+ days. Each finding becomes an actionable list — sorted by service, owner, or risk score.
- Strength scoring — entropy and breach-list checks.
- Reuse detection — same password across multiple services.
- Stale flagging — credentials past rotation policy.
- Owner-facing dashboards — credential hygiene per employee.
Audit Log Tied To MangoApps Identity
Every credential read, write, share, and revoke captured in the audit log — timestamped, attributed to the MangoApps user, and IP-stamped. No separate vendor identity, no separate audit log to reconcile. When incident response asks "who accessed the AWS prod credential at 3am," there's one answer in one log.
- Read-level audit — every credential view captured.
- MangoApps identity — one user, one log.
- IP + timestamp — forensics-ready records.
- Export — full audit log to SIEM or compliance review.
Password Manager In Practice
A practical scope check: what the app covers, which controls matter, and the workflows teams usually run first.
Core workflow
Store personal and shared credentials securely with encrypted-at-rest storage.
Controls that matter
Sharing & Access Control includes Public shared entries (all app users can view) and Restricted shared entries (selected groups only).
Scope and specs
Useful specs: Max personal entries per user: Admin-configurable (0 = unlimited); Default expiry look-ahead: 30 days (admin-configurable); Audit log retention: Admin-configurable, minimum 30 days.
Team WiFi credentials
Share office WiFi passwords with all employees as public entries and rotate guest network passwords monthly with expiration dates.
Shared service accounts
Store production database or cloud console credentials as restricted entries accessible only to authorized team members.
Developer API keys
Developers store API keys and tokens in categorized entries with notes about scope, environment, and rotation schedule.
Connected To The Rest Of MangoApps
→ Workspaces
Workspace-scoped credentials — the dev team's AWS keys live in the dev Workspace; access mirrors workspace membership.
See Workspace→ Service Desk
IT tickets can attach credentials securely — share an admin password for the duration of the ticket, auto-revoke when it closes.
See Service Desk→ Onboarding Hub
New hires get credential bundles as part of onboarding — service accounts, SaaS logins, shared keys.
See Onboarding→ Offboarding
Departing employees' shared credentials auto-revoke; vault audit surfaces what they had access to for rotation.
See Offboarding→ Drive
Encrypted attachments (PEM files, certificates, secure documents) live alongside credentials — same access rules.
See Drive→ Mango Spend
SaaS credentials in the vault connect to spend tracking — see active services with credentials vs. paid services without users.
See Mango SpendREPLACES POINT TOOLS
One vault in place of a separate password tool everyone forgets to use
Most companies running a dedicated password manager pay per-seat to a vendor that lives outside their identity perimeter — and still maintain a parallel offboarding checklist, a separate SaaS spend spreadsheet, and an inbox of "what's the password for…?" requests. Password Manager folds the vault into the platform IT already runs.
1Password Business
The category-leading team password manager
- One per-employee suite price covers the vault AND everything else — no separate 1Password seat for every employee
- Same SSO, SCIM, and offboarding workflow as the rest of the platform — when an employee leaves, their vault access ends automatically
- SaaS credentials connect to Mango Spend — see paid services without active users, and active vaults without paid services
LastPass Business
Web-first team password manager
- Same identity perimeter as Service Desk, Asset Pro, and HR — no separate LastPass tenant to audit each year
- Breach detection alerts land in the same notification stream as Service Desk and Comms — not a LastPass-only email
- Role-based access uses the live HRIS — team membership, department, and role drive who sees which vault folder
Bitwarden Enterprise
Open-source team password manager
- Hosted, supported, and SSO-enabled out of the box — no self-host, no Bitwarden server to upgrade
- Audit log spans vault, IT tickets, asset events, and identity in one stream — not Bitwarden's standalone log
- Encrypted sharing of API keys and credentials uses the same permission model as everything else
Dashlane Business
Consumer-strong password manager for teams
- One per-employee suite license — Dashlane Business bills on top of your other tools at $5-8 per user per month
- Same mobile app as shifts, pay, and HR — no separate Dashlane app for frontline workers to install
- AI vault help is read-mostly with confirmation-gated writes — destructive actions audit as the user, not the bot
Keeper Business
Enterprise password and secrets manager
- Includes encrypted storage of API keys and shared credentials in the base price — Keeper Secrets Manager is a separate SKU
- Breach detection, password strength scoring, and audit reports come built-in — not premium tiers
- One audit trail spans the vault, IT tickets, and asset events — no need to correlate three logs
PLATFORM LEVERAGE
Password Manager inherits everything else MangoApps already does
A point password tool has to build, buy, or integrate each of these. Password Manager gets them for free because the platform already runs them.
Identity & SSO
Inherits your SAML/OIDC SSO, MFA, and SCIM provisioning. Vault access uses the same login as everything else — no separate password to manage.
HRIS-synced access
Team folders, role-based access, and offboarding revocation come from the live HRIS — leavers lose vault access the moment their record changes.
Audit log & retention
Every share, view, and edit event lands in the same audit log Security and Compliance already use across the platform.
Service Desk linkage
Password reset and credential requests route through the same Service Desk ticket flow — no parallel "vault inbox" to monitor.
Breach detection
Breach alerts arrive in the same notification stream as the rest of the platform — and route to Service Desk tickets automatically when policy demands.
Spend visibility
SaaS credentials in the vault connect to Mango Spend — IT and Finance see active services with credentials vs. paid services without users.
INDUSTRY FIT
Built for the teams where shared credentials are a real risk
Password Manager fits every employer, but it earns its keep in industries where shared credentials, regulatory password policies, and contractor access make a separate vault tool a liability.
Technology
API keys, deploy tokens, and shared admin credentials with role-based access tied to the live HRIS — leavers lose access automatically.
Healthcare
Shared clinical-system logins, vendor portal credentials, and contractor access with HIPAA-friendly audit logging and retention policies.
Financial Services
Counterparty portal logins, regulator-system credentials, and shared operations passwords with strict audit and rotation policies.
Professional Services
Client-system credentials, vendor portals, and project-specific access scoped to the workspace and revoked at engagement close.
Manufacturing
OT-system logins, vendor maintenance access, and shared supervisor credentials with role-based access tied to the shift and location.
Public Sector
Agency system credentials, contractor access, and inter-department shared logins with full audit trail and FedRAMP-eligible deployment.
WHY MANGOAPPS WINS
One platform beats a stack of point solutions on every axis
The argument IT, security, and finance all share — and the one a password-only tool structurally cannot answer.
Cheaper than the stack
One per-employee suite license — no $5-8 per user per month line item for 1Password / LastPass / Dashlane on top of everything else.
More secure
One identity perimeter, one audit log, one retention policy — and offboarding immediately revokes vault access from the HRIS event.
Easier to deploy
Already deployed if you have MangoApps. Turn the app on, import existing vaults, share the first folder the same day.
Easier to use
Employees access shared credentials in the same app they use for shifts, pay, and chat — no separate vault app to install on every device.
Easier to manage
Team folders and access rules come from the HRIS — IT manages the vault, not a parallel "who works here" list.
Easier to extend
A breach alert can fire a Service Desk ticket, a password rotation, an asset flag, or a comms broadcast — one engine, every app.
AI is actually better
Password AI acts only on the user's own vault — search, suggest, rotate — destructive actions audit as the user, not the bot, with the same permission model as everything else.
Pair Password Manager With AI
Password AI acts only on the user's own vault. Two destructive writes (update, delete) require explicit confirmation. Generate, search, and audit are read-friendly.
Password AI
Personal vault management in chat — own-vault scope, confirmation on destructive writes.
Customer Success
How IT Teams Centralize Credential Sharing
Customer Case Studies
Customer Case Studies
Video Case Studies
Customer Case Studies
Customer Case Studies
Video Case Studies
At our head office within HR, marketing, and finance, we use ChatGPT quite a bit, and MangoApps AI Helper is a useful tool for us. As I go around to the stores, I’ve been showing them how the AI Intranet Helper can find things and answer plain language questions about our resources, and they’re quite excited about that.
Alison van Zijl
Head of Human Resources
Full House
Frequently Asked Questions
Same encryption standards, same sharing model — but tied to MangoApps identity, MangoApps SSO, and the MangoApps audit log. No separate vendor seat fees, no separate user provisioning, no separate MFA app. Plus integrated with Workspaces, Onboarding, and Offboarding.
AES-256 encryption at rest, TLS in transit, per-tenant encryption keys. Credentials decrypt only at request time and only for users with the right access level on the right share.
Yes. Share with individuals, teams, or Workspaces. Each share has its own access level — view, copy, or edit. Revocation is one click; the audit log captures every share, access, and revoke.
Weak passwords (low entropy or known-breach lists), reused passwords across multiple services, and stale credentials with no rotation in 90+ days. Each finding is actionable — sorted by service, owner, or risk.
New hires get credential bundles as part of onboarding tasks. Departing employees' shared credentials auto-revoke during offboarding; vault audit surfaces what they accessed so IT can rotate.
Search by service name, view credentials, save new entries, generate strong passwords, and audit the vault — all scoped to the user's own vault. Two destructive writes (update, delete) require explicit confirmation. See the agent.
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