In-House vs Sublet ADAS Calibration Log

Use this template when a vehicle needs documented ADAS calibration work and responsibility is split between your shop and a sublet provider. It captures the setup conditions, calibration method, scan results, and handoff details that a generic note usually misses. If you only need to record a simple repair or a non-ADAS inspection, this log is more detailed than necessary.

Yes. The template is built to record in-house static calibration steps and sublet or authorized dynamic calibration steps in separate sections. That makes it easier to show what your team completed, what the provider completed, and whether each step passed verification. It also helps prevent confusion when a vehicle requires both types of calibration.

The in-house technician should complete the setup and static calibration fields, while the sublet provider should confirm activation or dynamic calibration details. A supervisor or manager should review the final verification and sign-off before the job is closed. This division of responsibility helps create a clean audit trail.

Use it every time a vehicle undergoes an ADAS calibration job, not just for unusual cases. Consistent use matters because calibration requirements can change based on repairs, wheel alignment, suspension work, windshield replacement, bumper removal, or sensor disturbance. A repeatable log also makes it easier to compare jobs and spot recurring setup issues.

This template supports quality and documentation practices commonly expected in collision repair and automotive service environments, including OEM repair procedures and internal quality management controls. It also helps teams align with insurer, shop policy, and audit expectations by preserving evidence of setup, calibration, and verification. It is not a substitute for the vehicle manufacturer’s procedures.

Common mistakes include missing scan reports, failing to record software version, skipping battery support documentation, and not noting tire pressure or ride height before calibration. Another frequent issue is unclear handoff language when a sublet provider performs the dynamic calibration. This template reduces those gaps by forcing each step to be recorded in order.

Yes. You can add fields for brand-specific target sets, scan tool identifiers, camera/radar module names, or model-specific setup measurements. The structure is flexible enough to support different OEM workflows while still keeping the core evidence in one place. Many shops also add photo attachments or a checklist for vehicle preconditions.

An ad hoc log often leaves out the exact items auditors and supervisors need to verify, such as readiness checks, calibration status, and final DTC review. This template gives you a consistent sequence that matches the actual workflow, which makes it easier to train staff and review completed jobs. It also reduces the chance that a sublet handoff or verification step gets overlooked.