Hotel Front Desk Cash Drawer Audit
Verify each shift’s cash drawer, document variances, and confirm deposit prep before handoff. Keep front desk audits consistent, traceable, and ready for review.
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Built for: Hospitality · Hotels · Lodging
What's inside this template
Shift and Drawer Identification
- Shift date and time are recorded correctly
- Front desk associate and supervisor are identified
- Cash drawer number or station is confirmed
- Beginning bank amount matches assigned standard
Cash Count Verification
- Bills are counted by denomination
- Coin count is completed and recorded
- Physical cash total matches expected drawer total
- Overage or shortage is documented
- Variance amount is entered when applicable
Supporting Documentation
- Cash count sheet is completed
- Variance explanation is documented when needed
- Supporting notes include transaction references if applicable
- Supervisor review is documented
Deposit Preparation
- Deposit amount matches counted cash
- Deposit slip is completed
- Deposit bag or envelope is sealed and labeled
- Deposit handoff is recorded with recipient name or method
Final Approval
- All discrepancies have been resolved or escalated
- Inspector signature
- Front desk associate acknowledgment
- Additional comments
Common use cases
Frequently asked questions
When should this audit be completed?
Use it at the end of each front desk shift, before the drawer is closed out and the deposit is prepared. That timing helps catch discrepancies while transaction details are still easy to verify.
What information should be recorded on the form?
Capture the shift date and time, associate and supervisor names, drawer or station ID, beginning bank, counted cash by denomination, and any overage or shortage. Include variance notes, deposit details, and final acknowledgments for a complete audit trail.
How does this template help with cash discrepancies?
It gives staff a structured place to document the variance amount, explain the issue, and attach supporting notes or transaction references. That makes follow-up faster and reduces confusion during review.
Can this template be used for multiple front desk stations?
Yes, it works well for properties with more than one drawer or station because each audit can be tied to a specific drawer number. That makes it easier to compare results across shifts and locations.
Who should sign off on the audit?
The front desk associate and supervisor should both acknowledge the completed count, and the inspector should confirm final approval. If discrepancies remain, the form should show that they were escalated before sign-off.
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