Intranet Site Creation Request Form

This form is used to request creation of a new intranet site and collect the details needed to review it. It captures the site type, business purpose, launch date, ownership, and data classification so the request can be routed to the right approvers. It is best for internal site requests that need governance before publishing.

The requester or the future site owner should complete it, since they usually know the business purpose and who will maintain the site. If a manager, operations lead, or project coordinator submits it on someone’s behalf, the owner and backup owner should still be confirmed before approval. The form should not be submitted with placeholder contacts.

Use it each time a new intranet site is requested, not as a recurring checklist for existing sites. If your organization creates sites for departments, projects, or programs, this form becomes the intake step for every new site. It can also be reused when a request is revised enough to change ownership, classification, or access.

The template is designed to route requests based on site type, department, and data sensitivity. That makes it useful for IT, intranet admins, security, privacy, or records reviewers who need to confirm the request before the site is created. You can map the approval path to your internal governance process.

Only if the site will actually contain those data types. The classification section helps apply GDPR data minimization and the minimum-necessary principle by asking whether PII or regulated data will be stored or shared. If the site will not contain sensitive data, keep the answer simple and avoid collecting extra details.

Yes. You can add conditional logic so project sites, department sites, and knowledge-base sites show different follow-up fields. That keeps the form short and avoids asking for information that does not apply to every request. You can also rename fields to match your internal terminology.

The submission should create an audit trail and route the request to the appropriate approver or admin queue. The requester should see a clear confirmation message that explains what happens next, who will review it, and whether any follow-up information may be needed. That reduces back-and-forth and sets expectations.

A form standardizes the fields that matter, so approvals are not delayed by missing ownership or classification details. Email and chat threads often lose context, make it harder to compare requests, and create inconsistent records. A structured form also supports validation, required-vs-optional fields, and cleaner routing.