One Approved Vendor List, Built To Last
Source is the system of record for the vendors you trust. Supplier profiles with contacts and terms, performance scorecards across quality and delivery, contract and certification tracking with renewal alerts, and RFQ/RFP workflows — all connected to the procurement workflow that spends against the list.
What Source Helps You Do
Maintain The Approved List
One canonical vendor list with status, category, contacts, payment terms, certifications, and renewal dates. Procurement reads this list on every requisition.
Build Vendor Profiles
Contacts, terms, contract dates, certifications, banking, and a complete record of every purchase order, invoice, and incident.
Score Performance
Vendor scorecards across quality, on-time delivery, response time, and pricing. Built from actual PO history, not survey opinions.
Run RFQs And RFPs
RFQ, RFP, and RFI workflows with invitee lists, response collection, side-by-side comparison, and decision-record capture.
Track Compliance
Certifications, insurance, and regulatory compliance documents per vendor — with expiry tracking and reminders to procurement and the vendor itself.
Manage Renewals
Contract renewal alerts surface 30/60/90 days out. Automated workflows route renewals through legal, procurement, and the business owner before the date.
Built To Survive Vendor Sprawl
One Approved Vendor List That Procurement Actually Uses
Source puts the approved vendor list directly inside the requisition flow — the vendor field on a PO reads from Source, and unvetted vendors require an explicit override with logged justification. One source of truth for procurement, legal, and audit.
- Single source of truth — procurement reads the same list legal manages.
- Status-driven — approved, pending, on-hold, expired — visible to requesters.
- Override with audit — emergency one-off purchases logged with reason.
- Self-service for vendors — vendor portal for document refresh and contact updates.
Performance Scorecards From Real Data
Source builds scorecards from data already captured — PO completion rates, on-time delivery, invoice accuracy, incident counts, response times. Ratings reflect actual performance, not survey responses from last quarter.
- PO-driven metrics — on-time, in-full, invoice match rate.
- Incident tracking — defects, returns, complaints captured per vendor.
- Trend view — performance over quarter and year for renewal decisions.
- Comparison reports — side-by-side scorecards across vendors in a category.
Source In Practice
A practical scope check: what the app covers, which controls matter, and the workflows teams usually run first.
Core workflow
Create and issue RFQs to multiple vendors with structured line items and questions.
Controls that matter
Analytics & Reporting includes RFQ pipeline metrics: issued, awarded, cancelled counts and Average quotes per RFQ and time-to-award tracking.
Scope and specs
Useful specs: RFQ types supported: RFQ, RFP, RFI; Quote statuses: Draft, Submitted, Accepted, Declined; Evaluation criteria: Price, Quality, Delivery, Experience, Support (configurable).
Competitive bidding
Procurement teams issue RFQs to qualified vendors, collect itemized quotes, and use weighted scoring to select the best offer.
Vendor qualification
Evaluate new suppliers with qualification questionnaires, compliance checks, and approval workflows before adding them to the approved vendor list.
Annual contract rebidding
Re-source expiring contracts by issuing RFQs to both incumbent and alternative vendors and comparing total-cost-of-ownership.
Connected To The Rest Of MangoApps
→ Procurement
Approved-vendor records feed the vendor field on every requisition — Source manages the list, Procurement spends against it.
See Procurement→ Contracts
Vendor contracts and master service agreements live in Contracts; Source links them to the vendor profile with renewal tracking and obligation reminders.
See Contracts→ Field Service Suite
Subcontractor records sit in Source — work orders that engage a sub pull the same scorecard and compliance data field service teams need at dispatch.
See Field Service→ Service Desk
Vendor-related tickets (outage, dispute, escalation) link back to the vendor profile so the incident history stays attached to the relationship.
See Service Desk→ Workspaces
RFQ and RFP collaboration happens in dedicated workspaces — discussion, files, and the decision record link back to the Source vendor.
See WorkspacesREPLACES POINT TOOLS
One vendor record in place of the supplier-tool stack
Most procurement teams running a dedicated supplier tool still keep a parallel performance spreadsheet, a contract folder in Drive, a certification renewal tracker, and an email chain for RFQs. Source folds the supplier lifecycle into the platform every approver already uses.
Vendr
SaaS buying service plus vendor management
- Per-employee suite price covers vendors AND contracts, procurement, spend, and service desk — Vendr charges as a service plus platform
- Source is the system of record you keep — not a buying service whose value evaporates if you stop paying
- Vendor profiles connect to Mango Spend tenant-wide — categorized, trended, compared across every supplier
Tropic
SaaS procurement and renewal intelligence
- Covers vendors across every category — SaaS, services, hardware, suppliers — not just software
- Renewal alerts route through the same notification engine as every other workflow
- Spend and savings analytics live in Mango Spend with the rest of the tenant's data — not a closed Tropic dashboard
SAP Ariba Suppliers
Enterprise supplier management
- SMB and mid-market viability — Ariba assumes SAP everywhere and a multi-quarter implementation
- Includes the comms, training, and policy layer your buyers actually need — Ariba requires separate enablement tools
- One identity perimeter and one audit log — not an Ariba Network tenant for security to re-certify
Tealbook
Supplier intelligence and discovery
- Tealbook discovers vendors — Source is where the vendors you've chosen actually live, with performance and renewals tracked
- Performance scorecards combine your own data, not just market intelligence — quality, delivery, and incident history per vendor
- RFQ and RFP workflows operate inside the system of record — not a separate tool that imports back to Tealbook
Beeline / SAP Fieldglass
Vendor management for contingent labor
- One supplier system covers products, services, AND contingent labor — Beeline/Fieldglass only handle workers
- Contracts, performance, and certifications live on one vendor record — not three integrated VMS systems
- Deploys in weeks via the platform — not a multi-quarter Beeline implementation engagement
PLATFORM LEVERAGE
Source inherits everything else MangoApps already does
A point supplier tool has to build, buy, or integrate each of these. Source gets them for free because the platform already runs them.
Identity & SSO
Inherits your SAML/OIDC SSO, MFA, and SCIM provisioning. Buyers and approvers use the same login as everything else.
Contract linkage
Vendor profiles attach to the live Contracts record — MSAs, NDAs, and addenda are on the same profile as performance and certifications.
Procurement linkage
Open POs, historical spend, and approved requisitions roll into the vendor profile — one record, not three integrated apps.
Service Desk linkage
Vendor-related tickets, outages, and disputes attach to the supplier record — the incident history stays with the relationship.
Workspaces & RFQs
RFQ and RFP collaboration happens in dedicated workspaces — discussion, files, and the decision record link back to the vendor record.
Spend intelligence
Vendor spend flows into Mango Spend automatically — categorized, trended, and compared across every supplier in the tenant.
INDUSTRY FIT
Built for the operations where approved-vendor lists drive risk
Source fits every employer with suppliers, but it earns its keep where regulators, customers, or auditors want evidence that purchases came from a vetted list with current certifications.
Manufacturing
Raw-material suppliers, MRO vendors, and capital-equipment providers with performance scorecards, certification tracking, and RFQ workflows.
Healthcare
Medical suppliers, group-purchasing organizations, and vendor BAAs with contract renewal alerts and audit-ready compliance evidence.
Financial Services
Third-party risk-management evidence, vendor due-diligence records, and regulator-friendly supplier audit trails on one profile.
Construction
Subcontractor records, insurance certifications, and project-specific performance scorecards tied to the workspace and the job.
Public Sector
Approved-vendor lists, RFQ/RFP workflows, and full audit trail with FedRAMP-eligible deployment for federal, state, and local agencies.
Professional Services
Subcontractor agreements, client-billable vendor work, and engagement- scoped supplier records tied to the matter and the workspace.
WHY MANGOAPPS WINS
One platform beats a stack of point solutions on every axis
The argument procurement, finance, legal, and security all share — and the one a supplier-only tool structurally cannot answer.
Cheaper than the stack
One per-employee suite license replaces Ariba Suppliers + Tealbook + a certification tracker + a performance spreadsheet — no per-module fees.
More secure
One identity perimeter, one audit log, one retention policy across every vendor event. Nothing for security to re-certify each year.
Easier to deploy
Already deployed if you have MangoApps. Import vendor CSV, attach existing contracts, run the first RFQ the same day.
Easier to use
Buyers work in the same app they already use; approvers see RFQs in the same inbox as everything else — no separate supplier portal.
Easier to manage
Buyers, approvers, and category owners come from the HRIS — Procurement configures rules, not maintains a parallel directory.
Easier to extend
A vendor can fire a contract renewal, a PO approval, a Service Desk ticket, or a workspace — one engine, every app.
AI is actually better
Source AI is strictly read-only — answers vendor-lookup, scorecard, and renewal questions from your own data, governed by the same permission model as the rest of the platform.
Ask Questions With Source AI
Source has a paired AI agent for the vendor-lookup questions buyers ask all day. Strictly read-only — the agent reports on vendors, never modifies the master record.
Source AI
Browse approved vendors, track RFQs/RFPs/RFIs, and view vendor performance scorecards from chat — strictly read-only.
Customer Success
How Customers Use It
Customer Case Studies
Customer Case Studies
Customer Case Studies
Customer Case Studies
Customer Case Studies
Customer Case Studies
MangoApps became the glue that holds our fast-growing company together. It gives every new employee—from newly acquired teams to recent hires—an immediate sense of belonging and access to everything they need.
Jeff Petet
Senior VP of IT
Petauri
Frequently Asked Questions
Standalone supplier-relationship-management tools sit outside the procurement and contract workflows they're supposed to support — vendor data lives in one tool, POs in another, contracts in a third. Source runs inside MangoApps and shares the vendor record with Procurement and Contracts directly.
Scorecards build automatically from PO and incident data already captured — on-time delivery, invoice match rate, defects, returns, complaints, response times. The rating reflects actual performance, not survey opinions, and updates as new data arrives.
Create the RFQ/RFP/RFI inside Source, invite vendors from the approved list, collect responses through a vendor portal, compare side by side, and capture the decision record. The decision links back to the originating requisition in Procurement.
Contract dates, certifications, and insurance documents have explicit expiry. Source raises alerts 30/60/90 days before expiry — to the procurement owner, the legal team, and the vendor itself — so renewal happens before the gap.
Yes. A vendor portal lets approved vendors refresh contact information, upload current insurance and certifications, and respond to RFQs without procurement chasing email attachments.
The agent browses approved vendors by category, surfaces performance scorecards, tracks active RFQs/RFPs/RFIs, and reports vendor compliance status. Strictly read-only — the agent reports on vendors, never modifies the master record. See the agent page for the full capability list.
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