Audit-ready HR files. Found in chat, every call logged.
Find any HR file by name, description, tag or employee, pull its version history, and see which certificates are about to expire, all in chat, with every tool call logged with the requesting user.
Find any HR file by name, description, tag or employee, pull its version history, and see which certificates are about to expire, all in chat, with every tool call logged with the requesting user.
Trusted by frontline employers everywhere
Any HR file, found by what you remember
File names, display names, descriptions, tags and the employee's name, searched in one call.
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Found by any name or tag
Its file name, display name, description, any tag attached, or the name of the employee it belongs to.
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Status on every result
Active, archived, pending or expired shows next to every result.
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What HR documents do I have?
Your own files, filterable by category, file type and status.
Version history and access counts on request
The full record for any document, for routine lookups and audit-time provenance checks alike.
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Version history
See prior versions and when the document was last updated.
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Access counts
How many times the document was viewed and downloaded, and when it was last accessed.
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Audit-ready
The agent surfaces what's already on file, with the document metadata.
What needs attention, in one ask
Files pending approval, files expiring soon and compliance documents still waiting for an approver's decision.
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Expiring soon
Files that expire within 30 days, soonest first, before someone gets pulled off-shift.
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The approval queue, visible
Pending termination letters, promotion letters and verifications show up where they're remembered.
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Compliance before audit time
Compliance documents still waiting for an approver's decision surface before the audit does.
No edits or deletes. Every change asks first.
It has no tool that edits, uploads or deletes a file, and each change it can make shows a preview first.
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Archive and restore
For files the asker manages, as its uploader, with an edit grant, or as an admin.
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Approve and reject
For people your organization lets approve HR files; a rejection needs a reason, which the uploader is told.
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Same access as the app
If a user can't see a file in the app, they can't surface it through the agent.
HR Files Agent at a glance
AI HR Files
HR documents, search, version history, and compliance review — in chat.
Healthcare
“We wanted to drive people into MangoApps, and we wanted to make our Assistants useful immediately. Petauri Ask was trained on resource guides we’d already uploaded, so employees could ask things like ‘How do I submit an expense report?’ or ‘Where do I find the holiday calendar?’”
Retail
“At our head office within HR, marketing, and finance, we use ChatGPT quite a bit, and MangoApps AI Helper is a useful tool for us. As I go around to the stores, I’ve been showing them how the AI Intranet Helper can find things and answer plain language questions about our resources, and they’re quite excited about that.”
“MangoApps’ search capability has been critical. It brings back so much information that would have been lost on our old intranet. The content is fresh and current. It’s been really, really nice to have.”
Results from teams like yours
Part of one app your people already use
The agent joins documents with the employee record, the onboarding that filed them and the policies people acknowledge.
Questions HR teams ask
9 tools across the HR file system — list_my_documents (with category, file_type, and status filters), search_documents (by file name, display name, description, tag, or the employee's name), get_document_details (full detail with version history and access counts), list_pending_documents (pending approval, expiring soon, or compliance documents still waiting for an approver's decision), and list_document_requests (the documents HR has asked you for). tool_archive_document and tool_restore_document archive or restore a file the asker manages, and people your organization lets approve HR files also get tool_approve_document and tool_reject_document — all four behind a confirmation.
It cannot edit, upload, or delete a document — those happen in the HR Files app. Anyone who manages a file — its uploader, someone with an edit grant, or an admin — can ask it to archive or restore that file, and people your organization lets approve HR files can ask it to approve or reject a pending file. Each shows a preview and asks for confirmation first; a rejection needs a reason, and the uploader is notified.
The agent's read tools follow the same role-based visibility rules as the HR Files app itself. Employees see their own files; HR sees what their role allows. The agent doesn't end-run around access controls — if a user can't see a file in the app, they can't surface it through the agent.
list_pending_documents with filter=compliance lists compliance documents still waiting for an approver's decision. The agent doesn't make the decision itself unless an approver asks it to; it surfaces what's waiting so it gets decided instead of forgotten until audit.
File-lookup deflection rate, certification expiry lead time, approval queue dwell time, compliance approval dwell time, and file access auditability (share of files where access counts are queryable). Compare against your pre-agent baseline.
See what MangoApps can do for your frontline
Every team. Every employee. Every workflow. One AI platform — built for the frontline. Since 2008, trusted by 2 million+ users with an NPS of 78.
Rolled out to every employee at AutoZone (125,000), PetSmart (50,000+), A.S. Watson and Raley's (20,000) — and at larger retailers we are not permitted to name.
Prefer to explore first? Ask AI about HR Files AI Agent →
- Within one business day: a solutions consultant asks about your workforce and what you run today.
- The demo shows your use case: your sites, your frontline roles, your systems.
- It ends with your price: the package and the price for your employee count, not a generic quote.
