Department Hub (Multi-Page Site)
A multi-page department site — homepage, wiki, policies, and news tied together by a sidebar, ideal for HR, Ops, or Field teams.
Trusted by frontline teams 15 years of frontline software
Built for: Manufacturing · Healthcare · Professional Services
Overview
The Department Hub (Multi-Page Site) template is a department-level intranet site built around a shared sidebar and a small set of clearly separated pages. It is meant to hold the content people return to most often: a homepage for orientation, a wiki for how things work, policies for rules and approvals, and news for updates and announcements. Because each page has a distinct job, the site is easier to scan, easier to maintain, and less likely to become a catch-all page that nobody trusts.
Use this template when a department has enough content to justify a site, but not so much that it needs a full portal architecture. It is a strong fit for teams that need to publish recurring updates, document procedures, and keep policy content visible without mixing it into everyday news. The shared navigation supports hub-and-spoke browsing, so people can move from the homepage into the exact page they need instead of relying on search alone.
Do not use this template if the department only needs a single announcement, a short project update, or one reference page. It is also a poor fit if you cannot assign page owners or review cycles, because a multi-page hub can quickly accumulate stale content. The value of this template comes from structure: separate page types, clear ownership, and a navigation model that helps people find, do, know, and connect without friction.
Standards & compliance context
- Policy pages should reflect the organization’s approved process and include the current owner or approver so users can tell what is authoritative.
- If the site contains employee-facing guidance, make sure page structure and link text support WCAG 2.1 AA readability and keyboard navigation expectations.
- For regulated departments, use the policy page to separate required controls from explanatory notes so audit-relevant content is easy to identify.
- Where content affects records, approvals, or retention, link to the official policy or system of record rather than duplicating the source of truth.
General regulatory context for orientation only — verify current requirements with counsel or the relevant agency before relying on this template for compliance.
How to use this template
- 1. Set up the site homepage as the department entry point and add the shared sidebar links for wiki, policies, news, and any role-based landing pages.
- 2. Assign a clear owner to each page and replace placeholders such as {{team_name}}, {{policy_owner}}, and {{onboarding_buddy}} with tenant-specific roles.
- 3. Populate the wiki page with the department’s recurring procedures, definitions, and how-to references, keeping task content separate from policy content.
- 4. Publish policies and news on their own pages so updates, approvals, and review dates stay visible without crowding the homepage.
- 5. Review the site on a regular cadence, remove duplicate or outdated pages, and update navigation labels so the sidebar reflects how people actually look for information.
Best practices
- Keep the homepage short and use it to route people to the right page, not to store every departmental detail.
- Separate policy content from wiki content so people can tell what is mandatory, what is procedural, and what is informational.
- Use role-based labels such as manager, contributor, or approver instead of hard-coded names wherever ownership may change.
- Add review dates or review owners to policy and wiki pages so stale content is easier to detect.
- Write navigation labels in the language employees use internally, not in formal org chart terminology that slows scanning.
- Use news pages for time-sensitive updates only, and move evergreen guidance into the wiki or policy pages.
- Keep the sidebar shallow enough that people can orient quickly without expanding multiple layers of navigation.
What this template typically catches
Issues teams running this template most often surface in practice:
Common use cases
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