Content Translation Request Form

Use this form to request translation or localization for a specific asset, such as a webpage, help article, policy, email, or product copy. It captures the source content, target languages, locale requirements, deadline, reviewer, and any brand or terminology notes. That makes it easier to route the request to the right translator or localization reviewer without back-and-forth.

Use localization when the content needs to be adapted for a region, audience, or market rather than translated word-for-word. This form includes a needs_transcreation field and locale_requirements so the requester can flag cultural adaptation, tone changes, or market-specific terminology. If the content is strictly factual and the wording must stay close to the source, direct translation may be enough.

The person who owns the content or campaign should usually submit it, since they can confirm the source material and business context. The reviewer should be someone who can approve terminology, legal wording, or final copy in the target language, depending on the workflow. If your team uses a localization manager or language lead, that role can be listed in the reviewer fields.

Include the source content title, source language, and a stable source location such as a document link, CMS URL, or shared drive path. Attach the source file when the layout, formatting, or embedded text matters for translation. If the content includes screenshots, tables, or UI strings, the attachment helps translators preserve context and avoid guessing.

The Submission Notice includes contains_pii and pii_notes so the requester can flag whether the source material includes personal data or other sensitive information. That helps route the request appropriately and supports data minimization by avoiding unnecessary exposure. If the content contains PII, the notes should describe only what is needed for handling and review, not extra personal details.

Common mistakes include leaving out the target locale, using a vague deadline like 'ASAP,' or failing to say whether the content needs transcreation. Another frequent issue is not naming a reviewer, which delays approval when terminology questions come up. It also helps to specify the source location clearly so the translator is working from the correct version.

Yes. You can add fields for glossary links, style guide references, CMS destination, legal review, or vendor assignment if those are part of your process. You can also use conditional logic to show extra fields only when the request is for marketing copy, product UI, or regulated content. That keeps the form shorter for simple requests and more detailed when needed.

This form can feed a ticketing system, project tracker, or localization platform through automation or manual handoff. The key fields for integration are source content, target languages, needed-by date, reviewer, and business context, because those drive assignment and scheduling. If your team uses a translation management system, the form can serve as the intake layer before work is created there.

Start by defining who submits requests, who approves them, and what counts as complete source material. Then publish the form with a short guidance note explaining required fields, expected turnaround, and what happens after submission. A brief rollout is usually enough if the form clearly reduces rework and makes routing predictable.