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Run: Engagement Survey Confidentiality Policy

This engagement survey confidentiality policy template checks whether employees understand anonymity guarantees, minimum response thresholds, and who can see...

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Awareness of Confidentiality Protections

I clearly understand that my engagement survey responses are anonymous and cannot be traced back to me individually. (required)

Strongly disagree → Strongly agree (1–5)

I am aware that individual responses are never shared with my direct manager or team leader. (required)

Strongly disagree → Strongly agree (1–5)

I understand that survey results are only reported at the group level, not for individual employees. (required)

Strongly disagree → Strongly agree (1–5)

If you rated any of the above statements 3 or below, please describe what is unclear or what information you feel is missing about how anonymity is protected.

Your feedback helps us improve how we communicate confidentiality protections.

Minimum Response Thresholds

I am aware that results for a team or group are only reported when a minimum number of responses have been received (to prevent identification of individuals). (required)

Strongly disagree → Strongly agree (1–5)

I understand what the minimum response threshold is before results are shared with managers or leadership. (required)

Strongly disagree → Strongly agree (1–5)

Knowing that results are suppressed for small groups makes me more confident that my individual response cannot be identified. (required)

Strongly disagree → Strongly agree (1–5)

If you rated any of the above statements 3 or below, what would help you better understand the minimum threshold policy?

For example: a clearer explanation of the threshold number, examples of how suppression works, or a FAQ document.

Data-Access Tiers and Who Sees Results

I understand which levels of leadership or management have access to aggregated survey results. (required)

Strongly disagree → Strongly agree (1–5)

I trust that only authorized individuals (e.g., HR, senior leadership) can access survey data, and that access is controlled. (required)

Strongly disagree → Strongly agree (1–5)

I believe that open-ended (written) responses are reviewed only in aggregate or by a neutral third party, not by my direct manager. (required)

Strongly disagree → Strongly agree (1–5)

Which of the following best describes your understanding of who can see survey results? (Select all that apply)

Options: HR department only | Senior leadership (aggregated) | My direct manager (aggregated, above threshold) | An external/third-party vendor | I'm not sure

Yes No N/A

If you rated any of the above statements 3 or below, what would increase your confidence in how data access is controlled?

Your input will directly inform how we communicate the data-access policy.

Trust, Psychological Safety, and Response Honesty

I feel safe providing honest, candid responses in the engagement survey without fear of negative consequences. (required)

Strongly disagree → Strongly agree (1–5). This is a core measure of psychological safety in the survey context.

In past engagement surveys, I have held back or softened my true opinions because I was concerned about being identified. (required)

Options: Yes, definitely | Yes, somewhat | No, I responded honestly | I have not participated in a previous survey

The organization's communications about survey confidentiality have been clear and convincing. (required)

Strongly disagree → Strongly agree (1–5)

What, if anything, would make you more likely to respond honestly and completely to future engagement surveys?

Please be as specific as possible. Your response is anonymous and will be reviewed only in aggregate.

Policy Communication Effectiveness

How did you first learn about the engagement survey confidentiality policy?

The confidentiality policy is written in plain, easy-to-understand language. (required)

Strongly disagree → Strongly agree (1–5)

I would find it helpful to have a brief FAQ or one-page summary of the confidentiality policy available before each survey cycle. (required)

Strongly disagree → Strongly agree (1–5)

Which communication format would best help you understand and trust the confidentiality protections? (Select your top choice)

Is there anything else you would like us to know about how we can improve trust, transparency, or communication around engagement survey confidentiality?

This is your opportunity to share anything not covered above. All responses are anonymous.

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