Intern Supervision Log and Learning Objectives Form
Track weekly internship check-ins, learning objectives, assigned work, and competency growth in one supervisor log. Built for nonprofit internship programs that need a clear record for academic credit and site supervision.
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Overview
This Intern Supervision Log and Learning Objectives Form is a weekly record for internship supervision in nonprofit settings. It captures the date, session length, format, cumulative hours, intern and supervisor details, learning objectives reviewed, project assignments, competency development, concerns raised, follow-up actions, and final attestation.
Use it when an internship program needs a consistent paper trail for academic credit, site supervision, or internal program tracking. The form works well for student interns who must show progress against learning goals and for supervisors who need to document what was assigned, what was completed, and what support was provided. The deliverable and attachment fields help you keep evidence tied to the work, while the consent and share-with-coordinator fields make disclosure explicit.
Do not use this template as a general employee performance review or a one-time onboarding checklist. It is built for recurring supervision, so it is less useful when you only need a single intake form or a final evaluation with no weekly follow-up. It is also not the right fit if your program does not track hours, objectives, or competency growth. For best results, keep the notes specific, use conditional logic for concerns and escalation, and record only the minimum necessary PII for the internship record.
Standards & compliance context
- Collect only the minimum necessary PII for internship supervision and academic documentation, consistent with GDPR data minimization and the minimum-necessary principle.
- If the form is public-facing or accessible to the intern, keep it usable with WCAG 2.1 AA-friendly labels, clear validation, and keyboard-accessible controls.
- Use explicit consent language before sharing the log with an academic coordinator or other third party.
- If the form includes accommodation-related concerns, keep the wording neutral and route decisions through the appropriate HR or academic process.
- Maintain an audit trail of submissions and edits so supervisors can verify hours, objectives, and attestations later.
General regulatory context for orientation only — verify current requirements with counsel or the relevant agency before relying on this template for compliance.
What's inside this template
Log Entry Details
This section anchors each supervision meeting to a specific week, duration, and hour total so the internship record can be verified later.
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Date of Supervision Session
The date on which this supervision session took place.
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Internship Week Number
Enter the sequential week number of the internship (e.g., Week 1, Week 8).
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Duration of Supervision Session (hours)
Total time spent in this supervision session, in hours. Used for accrued supervision hour tracking.
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Session Format
How was this supervision session conducted?
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Cumulative Supervision Hours to Date
Running total of all supervision hours logged since internship start. Include today’s session.
Intern and Supervisor Information
These fields identify who the log belongs to and which program it supports, which is essential for academic credit and audit trail purposes.
- Intern Full Name
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Intern Email Address
Intern’s academic or organizational email address.
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Academic Institution
Name of the college, university, or program granting academic credit.
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Academic Program / Degree
The intern’s current degree program.
- Site Supervisor Full Name
- Site Supervisor Title / Role
- Site Supervisor Email Address
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Department or Program Area
The organizational department or program where the intern is placed.
Learning Objectives and Progress
This section shows whether the internship is advancing the agreed learning goals instead of just listing tasks completed.
- Were the intern's learning objectives reviewed during this session?
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Learning Objective 1 — Description
State the first active learning objective from the intern’s learning agreement.
- Learning Objective 1 — Progress This Week
- Learning Objective 2 — Description (if applicable)
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Learning Objective 2 — Progress This Week
Complete only if a second learning objective is active.
- Learning Objective 3 — Description (if applicable)
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Learning Objective 3 — Progress This Week
Complete only if a third learning objective is active.
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Supervisor Notes on Objective Progress
Qualitative narrative to support the progress ratings above. Useful for mid-term and final evaluations.
Projects and Tasks Assigned
These fields connect supervision to real work products, making it clear what the intern was asked to do and what was delivered.
- Primary Project or Task This Week
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Task / Activity Categories (select all that apply)
Select all categories that describe the intern’s work this week.
- Additional Tasks or Activities (optional)
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Intern Hours On-Site / Working This Week
Total hours the intern worked at the placement site this week (not supervision hours).
- Was a deliverable or work product completed this week?
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Describe the Deliverable or Work Product
Briefly describe the output produced. This may be included in the intern’s academic portfolio.
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Attach Work Product or Supporting Document (optional)
Upload a relevant document, report, or work sample if applicable. Max file size: 10 MB.
Competency Development
This section captures the skills and behaviors observed during the placement so progress can be reviewed against program expectations.
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Competencies Demonstrated This Week (select all that apply)
Select the professional competencies the intern actively demonstrated or developed during this period.
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Overall Competency Development Rating This Week
Rate the intern’s overall professional competency demonstration this week. 1 = Needs significant support; 5 = Exceeds expectations.
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Notable Strength Observed This Week
Describe a specific, observable strength. Concrete examples are more useful for academic evaluations than general praise.
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Growth Area or Development Need Identified
Describe a specific area for growth and any planned support or follow-up action.
Check-In Discussion and Follow-Up
This section records concerns, action items, and the next meeting date so supervision does not end with the current conversation.
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Topics Discussed During Supervision Session
Select all topics covered in today’s supervision session.
- Did the intern raise any concerns or challenges?
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Describe the Concern and Supervisor Response
Note: Do not include confidential client information or third-party PII in this field.
- Does this concern require escalation to the academic coordinator or program director?
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Action Items and Goals for Next Week
List specific, observable action items agreed upon for the coming week. These will be reviewed at the next supervision session.
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Next Scheduled Supervision Date
Date of the next planned supervision session.
- Additional Supervisor Notes (optional)
Attestation and Submission
These fields confirm that the intern and supervisor reviewed the entry and agree on what can be shared or retained.
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Intern Acknowledgment
The intern confirms the information in this log accurately reflects the supervision session and their work this week.
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Site Supervisor Attestation
The site supervisor attests that this supervision session occurred as documented and that the information recorded is accurate.
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Site Supervisor Electronic Signature
Electronic signature of the supervising staff member. This signature satisfies academic program documentation requirements.
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Data Use Notice
Information collected in this form is used solely for academic program compliance, internship program administration, and organizational record-keeping. PII is handled in accordance with your organization’s privacy policy. This form does not collect client or beneficiary information. Retain a copy of each completed log for your internship portfolio and academic file.
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Share this log with the academic field coordinator?
Most academic programs require supervisors to share supervision logs with the assigned field coordinator each week.
How to use this template
- 1. Enter the internship and supervisor details once at the start of the placement so each weekly log entry is tied to the correct people and program.
- 2. Record the check-in date, week number, session format, duration, and cumulative hours immediately after the supervision meeting.
- 3. Review each learning objective, note the progress made, and update the objective notes with concrete examples from the week.
- 4. List the primary project, task categories, deliverable produced, and any attachment so the log shows what the intern actually worked on.
- 5. Document competencies demonstrated, concerns discussed, action items for next week, and the next supervision date before closing the entry.
- 6. Capture acknowledgments, attestation, and consent fields only after confirming what may be shared with the academic coordinator.
Best practices
- Use date picker, numeric input, and multi-select fields where appropriate so the log is easy to complete and the data stays clean.
- Keep required fields limited to the information needed for supervision and academic reporting, following data minimization principles.
- Use progressive disclosure for concerns and escalation so extra detail appears only when an issue is reported.
- Write objective progress notes against observable work, not personality traits or vague praise.
- Attach deliverables or link to stored work products when the assignment produced a tangible output.
- Record the next supervision date before submitting the form so the cadence stays consistent across the placement.
- Mark any share-with-coordinator or consent field clearly so the intern understands what information may leave the organization.
- If the intern needs an accommodation, document the support plan in neutral language and route it through the proper HR or academic process.
What this template typically catches
Issues teams running this template most often surface in practice:
Common use cases
Frequently asked questions
What is this template used for?
This template records weekly internship supervision in one place: the date, hours, learning objectives, projects, competencies, concerns, and next steps. It is designed for nonprofit internship supervisors who need a consistent record for academic credit, program oversight, or internal review. The form also captures attestation and consent fields so the log can be shared appropriately with an academic coordinator when needed.
How often should this form be completed?
Use it at each scheduled supervision check-in, typically weekly or biweekly depending on the internship program. The log works best when completed close to the meeting so the notes reflect what was actually discussed and assigned. If your program requires a final summary, you can duplicate the template for end-of-placement review.
Who should fill out the form?
The supervisor usually completes the form after the check-in, with the intern confirming the discussion and acknowledgment fields. In some programs, the intern may prefill objectives, tasks, or reflections before the meeting, then the supervisor reviews and finalizes the record. If your institution requires shared ownership, keep the workflow clear so it is obvious who entered each section.
What information should be kept out of the log?
Only collect the minimum necessary information for supervision and academic documentation. Avoid sensitive PII that is not needed for the internship record, and do not add unrelated personal details in open text fields. If the log will be shared outside the organization, use the consent and share-with-coordinator fields to control disclosure.
Can this template support academic credit requirements?
Yes. The form is structured to document hours, objectives, task categories, deliverables, and competency development, which are common elements in academic internship reviews. It also creates a simple audit trail showing when supervision occurred and what was discussed. If a school has its own rubric, you can map those criteria into the objectives and competency fields.
What are the most common mistakes when using this form?
The biggest mistake is writing vague notes like 'good progress' without tying them to a specific objective, task, or competency. Another common issue is leaving hours, dates, or deliverable details inconsistent across entries, which makes the log hard to verify later. Programs also run into trouble when they collect too many fields or skip the consent language for sharing information with an academic coordinator.
Can I customize the objectives and competency sections?
Yes. You can rename the learning objectives to match the intern’s academic program, add competency labels that fit your department, or adjust the task categories for your nonprofit’s work. If your program uses progressive disclosure, keep the core weekly fields visible and only show extra follow-up fields when a concern, escalation, or deliverable applies.
Does this form integrate with other systems?
It can be used alongside HR, internship management, or document storage workflows by exporting the completed log or attaching deliverables. Many teams pair it with calendar reminders for the next supervision date and a shared folder for deliverable attachments. If you use an academic coordinator workflow, the share-with-academic-coordinator field helps control what gets sent.
How is this better than ad hoc notes or email updates?
Ad hoc notes are easy to lose and usually miss one or two fields that matter later, such as cumulative hours, objective progress, or attestation. This template standardizes the record so each check-in captures the same core information and supports a clear audit trail. It also reduces back-and-forth because the next action items, concerns, and follow-up date are already documented in one place.
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