Defibrillator Monthly Functional Check Log

This template covers the core monthly readiness checks for one AED or defibrillator: device identification, check month, location, who performed the check, self-test result, readiness indicator, audible alarm, pad condition, battery status, expiration dates, and any corrective action. It also includes a sign-off field so you can confirm the check is complete. Use it as a record of routine inspection, not as a replacement for manufacturer service instructions.

This template is designed for a monthly cadence, which is the most common interval for AED readiness checks. Some organizations may also add weekly visual checks or post-use checks after an emergency, but those are separate from this monthly log. If your manufacturer, insurer, or local policy requires a different schedule, adjust the check_month field and workflow accordingly.

The log is typically completed by a trained site coordinator, safety lead, facilities staff member, or other assigned responder. The checked_by field makes ownership clear and supports an audit trail. If your workplace has multiple locations, assign one accountable person per device so checks do not get missed.

Yes, it creates a simple record that the AED was inspected, the readiness indicators were reviewed, and issues were escalated. That supports internal safety programs and can help during audits, incident reviews, or insurance inquiries. It should be used alongside your organization’s emergency response policy and any manufacturer maintenance requirements.

The most common issues are leaving the device_id vague, skipping expiration dates, marking the check complete without confirming the readiness indicator, and failing to document corrective actions. Another frequent mistake is writing free-text notes where a clear field choice would be better, which makes review harder later. Keep entries specific and complete so the log is useful after the fact.

Yes, this template is meant to be customized. You can add brand-specific fields, location codes, asset tags, or conditional logic for devices with different battery or pad configurations. If you manage multiple sites, consider a location dropdown and a device inventory link so each log entry maps cleanly to one unit.

If possible, yes. A corrective_action_required response can trigger a maintenance ticket, notify facilities, or escalate to a safety manager. That reduces the risk of a failed AED check sitting in a spreadsheet without follow-up. The template works well as a front-end form that feeds a work order or audit trail.

An ad-hoc note often misses key fields, uses inconsistent wording, and makes it hard to prove who checked what and when. This template standardizes the monthly inspection so every AED is reviewed the same way, with clear validation, sign-off, and escalation fields. That makes it easier to spot patterns like recurring battery issues or repeated pad expiration problems.