PIP Performance Improvement Plan Template
Set clear expectations, track progress, and document support with a structured PIP that keeps managers and employees aligned on next steps.
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What's inside this template
Performance Concerns
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Summary of Performance Gaps
Describe the specific performance issues, patterns, or incidents that need improvement.
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Expected Performance Standard
Describe the expected level of performance, behavior, or output.
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Business Impact
Explain how the performance gap affects the team, customers, or business outcomes.
Improvement Criteria
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Improvement Goals
List the specific improvement goals, measures, and target outcomes for the plan.
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Success Metrics
Define how progress and completion will be measured.
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Evidence Required for Completion
Describe the evidence needed to confirm sustained improvement.
Coaching and Support Plan
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Coaching Cadence
How often the manager and employee will meet to review progress.
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Support and Coaching Actions
List the coaching, training, shadowing, or other support actions that will be provided.
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Resources Needed
Identify any tools, access, training, or cross-functional support needed to succeed.
Timeline and Checkpoints
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PIP Start Date
The date the improvement plan begins.
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PIP End Date
The date the improvement plan ends and final evaluation occurs.
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Checkpoint Schedule
Document the planned review checkpoints and what will be discussed at each one.
Outcomes and Consequences
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Outcome if Improvement Is Achieved
Describe what happens if the employee meets the plan requirements.
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Consequences if Improvement Is Not Achieved
Describe the potential consequences if the employee does not meet the plan requirements.
- Manager Signature
- Employee Signature
Common use cases
Frequently asked questions
When should I use a PIP template?
Use it when an employee needs a formal plan to address specific performance gaps with clear goals and deadlines. It helps turn feedback into measurable next steps and documented follow-up.
What should be included in a performance improvement plan?
Include the performance concern, expected standard, business impact, improvement goals, success metrics, support plan, timeline, and final outcome. Clear documentation makes it easier to track progress and decisions.
How does this template help managers?
It gives managers a consistent structure for coaching, check-ins, and evidence collection. That reduces ambiguity and helps ensure expectations are communicated clearly throughout the process.
Can this template be adapted for different roles?
Yes, you can tailor the goals, metrics, and support actions to match the employee's role and responsibilities. It works for individual contributors, team leads, and other positions where performance needs to be documented.
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