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Run: Office Space Utilization Preference Survey

Survey employees on how they actually use the office for focus, collaboration, meetings, and client visits. Use the results to size desks, meeting rooms, and...

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Office Visit Frequency & Patterns

On average, how many days per week do you expect to work from the office under a hybrid arrangement? (required)

Select the option that best reflects your anticipated typical week.

Which days of the week are you most likely to come into the office? (required)

Select all that apply. This helps us understand peak-day demand.

Yes No N/A

How predictable is your in-office schedule likely to be from week to week? (required)

1 = Highly unpredictable (varies every week) → 5 = Highly predictable (same days every week)

Roughly what time do you typically arrive when you come into the office?

Helps us plan peak-hour desk and amenity demand (e.g., before 8 AM, 8–9 AM, 9–10 AM, after 10 AM).

Primary Purpose for Coming to the Office

What are your main reasons for coming into the office? (Select up to 3) (required)

Examples: deep focus / heads-down work, team collaboration, scheduled meetings, client or partner visits, mentoring or coaching, social connection, access to equipment or facilities.

Yes No N/A

When you come in primarily for deep focus work, the office environment supports my ability to concentrate without interruption. (required)

Strongly disagree (1) → Strongly agree (5)

When you come in primarily for collaboration or team meetings, the office has the right spaces to support that work. (required)

Strongly disagree (1) → Strongly agree (5)

How often do you host or meet with external clients or partners in the office? (required)

e.g., Never, Rarely (a few times a year), Monthly, Weekly or more.

If you rated either of the above questions 3 or below, please describe what is missing or what gets in the way.

Your specific feedback helps us prioritize the right improvements.

Workspace Type Preferences

What type of workspace do you most need when you come into the office? (required)

Options: assigned/dedicated desk, unassigned hot desk, quiet focus pod or phone booth, open collaboration table, private office or enclosed room, varies depending on the day.

How important is it to you to sit near your immediate team members when in the office? (required)

1 = Not important at all → 5 = Extremely important

How satisfied are you with the current availability of quiet, distraction-free spaces in the office? (required)

1 = Very dissatisfied → 5 = Very satisfied

How satisfied are you with the current availability of collaboration spaces and meeting rooms? (required)

1 = Very dissatisfied → 5 = Very satisfied

If you rated either workspace availability question 3 or below, what specific gap have you experienced?

e.g., 'Can never find a quiet room for video calls after 10 AM' or 'No space for informal stand-ups with my team.'

Meeting Room & Technology Needs

On a typical in-office day, how many scheduled meetings or video calls do you participate in? (required)

e.g., 0–1, 2–3, 4–5, 6 or more.

What is the typical size of meetings you attend or host in the office? (required)

Select all that apply: 1-on-1 (2 people), small group (3–5), medium group (6–10), large group (11–20), all-hands / town hall (20+).

Yes No N/A

How often do your in-office meetings include remote participants joining via video? (required)

Always, Most of the time, About half the time, Rarely, Never.

The current audio-visual and video conferencing technology in meeting rooms meets my needs. (required)

Strongly disagree (1) → Strongly agree (5)

If you rated meeting room technology 3 or below, what specific technology gap affects you most?

e.g., 'No camera in small rooms,' 'Poor microphone pickup for hybrid calls,' 'No wireless screen sharing.'

Amenities & Wellbeing

Which on-site amenities most influence your decision to come into the office? (Select up to 3) (required)

Options: quality coffee / café, subsidized or free food, wellness / fitness room, outdoor or lounge areas, reliable high-speed Wi-Fi, ergonomic furniture, on-site parking, bike storage / shower facilities, none of the above.

Yes No N/A

How well does the current office environment support your physical comfort and ergonomic needs? (required)

1 = Very poorly → 5 = Very well

How well does the office environment support your mental wellbeing and ability to recharge during the workday? (required)

1 = Very poorly → 5 = Very well

If you rated either wellbeing question 3 or below, what change would make the biggest difference for you?

Be as specific as possible — your input directly shapes our investment priorities.

Overall Feedback & Demographics (Optional)

Overall, how well does the current office setup support the way you need to work? (required)

1 = Very poorly → 5 = Very well

What single change to the office space or policies would most improve your in-office experience?

There are no wrong answers — this is your opportunity to flag something we may have missed.

Is there anything else you'd like us to know as we plan the office environment for hybrid work?

Any additional context, ideas, or concerns are welcome here.

Which department or business unit are you part of? (Optional)

Optional. Helps us identify whether space needs differ significantly by team. This survey is anonymous — department data is aggregated and never used to identify individuals.

What is your primary work location? (Optional)

Optional. e.g., Headquarters, Regional office, Satellite office, No fixed office location. Helps us tailor planning by site.

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