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Run: Department Head Accountability Framework Post-Survey

Track department survey results, assign clear owners, and document follow-through on the actions that should move engagement drivers. Use it to turn survey f...

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Survey Results Baseline

What is your department's overall engagement score from the most recent survey? (required)

Rate your department's result on the 5-point scale reported in the survey (1 = lowest quartile, 5 = top quartile benchmark)

How does your department's score compare to the organization-wide average? (required)

Select the option that best describes your department's relative standing

Which engagement driver showed the largest year-over-year decline in your department? (required)

Select the driver category from your survey report (e.g., manager effectiveness, recognition, growth, psychological safety, workload)

What was your department's response rate for this survey cycle? (required)

Rate the response rate: 1 = below 50%, 2 = 50-64%, 3 = 65-74%, 4 = 75-84%, 5 = 85% or above

Summarize the top two findings from your department's survey results in your own words. (required)

Be specific about scores and themes. Example: 'eNPS dropped from +12 to +4; recognition and career growth were the lowest-rated drivers at 2.8 and 2.6 respectively.'

Priority Engagement Driver Ownership

How clearly do you understand which engagement drivers are within your direct control to improve? (required)

1 = Strongly disagree, 2 = Disagree, 3 = Neither agree nor disagree, 4 = Agree, 5 = Strongly agree

Select the top engagement driver your department will prioritize for action in the next 90 days. (required)

Choose one primary focus area. Gallup Q12 research shows concentrated effort on 1-2 drivers outperforms diffuse action across many.

What specific, observable behavior or outcome will signal improvement in your chosen priority driver? (required)

Define a measurable signal. Example: 'Team members can name one growth opportunity discussed with their manager in the last 30 days' — not 'improve career development scores.'

How confident are you that your planned actions will meaningfully move the needle on this driver within 90 days? (required)

1 = Strongly disagree, 2 = Disagree, 3 = Neither agree nor disagree, 4 = Agree, 5 = Strongly agree

If your confidence rating is 3 or below, describe the barrier preventing higher confidence.

Common barriers: resource constraints, cross-functional dependencies, unclear organizational direction. Name the specific blocker so it can be escalated.

Committed Actions and Owners

Describe Action 1: What will you do, by when, and who is accountable? (required)

Use the format: [Action] — Owner: [Name/Role] — Deadline: [Date]. Example: 'Launch bi-weekly 1:1 check-ins for all direct reports — Owner: Department Head — Deadline: Within 2 weeks of survey debrief.'

Describe Action 2: What will you do, by when, and who is accountable? (required)

Use the same format as Action 1. This should address a different aspect of your priority driver or a secondary driver.

Describe Action 3 (optional): What will you do, by when, and who is accountable?

Add a third action only if it is distinct and resourced. Avoid listing aspirational actions without a named owner and deadline.

Have you communicated survey results and at least one committed action to your team? (required)

Transparency is the single highest-leverage behavior for rebuilding trust after a survey. Employees who hear results and actions are 3x more likely to participate in the next cycle.

How did your team respond when you shared the survey results and planned actions?

Note any themes, concerns raised, or additional ideas your team contributed during the debrief conversation.

Benchmark Targets and Progress Checkpoints

What is your target engagement score for your department at the next survey cycle? (required)

Set a realistic target: 1 = maintain current score, 2 = improve by 0.1-0.2 points, 3 = improve by 0.3-0.4 points, 4 = improve by 0.5+ points, 5 = reach top-quartile benchmark

What is your target eNPS for your department at the next survey cycle?

eNPS = % Promoters (9-10) minus % Detractors (0-6). Select your target range: Negative (below 0), Low Positive (0-19), Moderate (20-39), Strong (40-59), Excellent (60+)

How will you track progress on your committed actions between now and the next survey? (required)

Describe your cadence. Example: 'Monthly 15-minute team pulse check using three questions; review action status in monthly leadership team meeting; mid-cycle informal 1:1 conversations.'

How confident are you that your department will reach its engagement target by the next survey cycle? (required)

1 = Strongly disagree, 2 = Disagree, 3 = Neither agree nor disagree, 4 = Agree, 5 = Strongly agree

Escalation and Organizational Support

Are there engagement issues in your department that require organizational-level action beyond your authority? (required)

Examples: compensation equity concerns, cross-departmental conflict, structural role clarity issues, or systemic workload problems requiring headcount decisions.

If yes, describe the issue and the specific support or decision you need from senior leadership or HR.

Be precise. Example: 'Three team members cited pay equity as a detractor reason. I need HR to review band placement for the Senior Analyst role before Q3 to address this credibly.'

How well does the organization currently support department heads in acting on survey results? (required)

1 = Strongly disagree (no support), 2 = Disagree, 3 = Neither agree nor disagree, 4 = Agree, 5 = Strongly agree (strong support with resources and coaching)

What one thing would most improve your ability to act effectively on survey results?

This is your opportunity to give upward feedback. Examples: clearer benchmarks, manager coaching resources, more time allocated for team conversations, or better data segmentation in reports.

Is there anything else you want HR or senior leadership to know about your department's engagement situation?

Use this space for context that does not fit the structured questions above. All responses are reviewed by HR and treated with appropriate confidentiality.

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