Intranet Homepage Content Balance Review
Use this intranet homepage content balance review to check whether the page still prioritizes employee tasks, news, tools, and reference content in the right mix. It helps you spot stale modules, weak sections, and layout changes before the homepage becomes cluttered or hard to use.
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Overview
This template helps you review whether an intranet homepage is still balanced across the content employees need most: news, tools, reference links, and engagement signals. It is designed for a page that has grown over time and may now be carrying too many modules, outdated items, or sections that belong on a different page.
Use it when the homepage is the main entry point for a team, department, company, or project site and you need a repeatable way to decide what stays, what moves, and what gets refreshed. It is especially useful after a redesign, before a governance meeting, or when analytics show that some modules are getting clicks while others are being ignored.
Do not use this template as a general content audit for every page on the intranet. It is focused on homepage balance, not full site architecture, policy review, or content migration planning. If the page is already simple and stable, a lighter check may be enough. If the homepage is overloaded with announcements, duplicated links, or stale reference content, this template gives you a clear structure for deciding how to rebalance it without losing the page’s core purpose.
Standards & compliance context
- A balanced homepage supports WCAG 2.1 AA goals by reducing clutter and making key content easier to navigate with assistive technology.
- If the homepage carries policy links or regulated notices, confirm that the content owner and approval path meet your internal governance requirements.
- When the homepage includes employee news or announcements, check that stale items are removed or archived according to your retention and publishing rules.
- For audience-restricted intranets, make sure the page structure still supports role-based access and does not expose content to the wrong site_type.
General regulatory context for orientation only — verify current requirements with counsel or the relevant agency before relying on this template for compliance.
What's inside this template
No items.
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content
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Specify whether this is a company, department, team, or project homepage.
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Identify the employee groups that rely on this page most often.
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List the most common things employees come here to do.
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Count how many news modules, announcement banners, and featured stories are present.
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List the shortcuts, app links, and task-based actions available from the homepage.
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Capture any leader spotlight, team contacts, or support contacts shown on the page.
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Include policy links, FAQs, onboarding content, and evergreen guidance.
- Top clicked modules
- Low-engagement sections
- Stale content items
- Average time on page
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Keep the most-used tools, forms, and task links above the fold or in a prominent quick-links area.
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Reduce repeated banners and keep only the most relevant announcements visible on the homepage.
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Move policies, FAQs, and reference material into a resource hub instead of scattering them across the page.
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Tailor content blocks for specific audiences when the homepage serves multiple employee groups.
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High-traffic, high-value content that supports daily employee tasks.
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Useful content that is too prominent or repeated too often.
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Content that is still needed but has stale copy, outdated links, or weak metadata.
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Low-value content that no longer supports employee needs or homepage goals.
- Does the homepage lead with the most important employee tasks?
- Is the page balanced across news, tools, and reference content?
- Are there any sections that should be moved to another page?
- Who approves changes to the homepage?
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The person accountable for the final content mix and ongoing governance.
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Roles that validate accuracy, relevance, and audience fit before publishing.
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The planned date or cadence for making the approved changes.
How to use this template
- 1. Open the homepage review page and confirm the site_type, page_type, and review cadence so everyone is evaluating the same homepage in the same time window.
- 2. Gather the current homepage modules, analytics, and content owners, then list the sections that appear on the page today.
- 3. Record the top clicked modules, low-engagement sections, stale content items, and average time on page so the review is based on usage rather than opinion.
- 4. Compare each section against the homepage’s primary employee tasks and mark any module that should move to a more appropriate page_type or site_type.
- 5. Assign owners, approvals, and follow-up actions for every change so updates can be implemented and checked in the next review cycle.
Best practices
- Lead the homepage with the most important employee tasks, not with whatever content was added most recently.
- Keep news, tools, and reference content in a deliberate ratio so the page does not become a scrolling list of announcements.
- Move low-engagement modules to a more specific landing page instead of leaving them on the homepage as dead weight.
- Treat stale content items as a governance issue, not just a visual issue, and assign a named owner for each one.
- Use analytics to confirm what employees click, then compare that behavior with what leaders think should be prominent.
- Review the page for accessibility after every major layout change so headings, link labels, and module order still support keyboard and screen reader users.
- Document who approves homepage changes before editing begins so the review does not stall in review loops.
What this template typically catches
Issues teams running this template most often surface in practice:
Common use cases
Frequently asked questions
What is this template for?
This template is for reviewing whether an intranet homepage still serves its main job: helping employees find key tasks, updates, and links quickly. It gives you a structured way to compare news, tools, reference content, and engagement signals before making changes. Use it when the homepage starts feeling crowded, outdated, or too promotional.
How often should we run a homepage balance review?
Most teams should run it on a regular cadence, such as monthly or quarterly, depending on how often the homepage changes. Run it sooner after a redesign, a major policy shift, or a spike in low-engagement content. If your homepage is used for urgent announcements, shorter review cycles are usually better.
Who should own this review?
The review is usually owned by the intranet or employee experience lead, with input from content owners, internal communications, and a site administrator. If the homepage supports multiple departments, include representatives from those groups so changes do not favor one audience only. Final approval should come from the person or group that controls homepage governance.
What should we look at in the review?
Focus on the homepage modules that matter most: top clicked modules, low-engagement sections, stale content items, and average time on page. Those signals help you see what employees actually use versus what is taking up space. You should also check whether the page still leads with the most important employee tasks.
Does this template help with accessibility or WCAG review?
Yes, indirectly. A balanced homepage often supports accessibility by reducing clutter, improving scanability, and making important content easier to find with keyboard and screen reader navigation. It does not replace a formal WCAG 2.1 AA audit, but it can surface layout problems that make the page harder to use.
What are the most common mistakes this review helps prevent?
The biggest mistake is keeping stale news or low-value promotional modules on the homepage because they were added once and never revisited. Another common issue is overloading the page with links, which pushes important tasks below the fold. This template helps you catch those problems before the homepage becomes a dumping ground.
Can we customize this for different site types or departments?
Yes. You can adapt the review for a company homepage, a department landing page, or a project site homepage by changing the content mix and success criteria. For example, a department page may need more reference content, while a company homepage may need stronger news and task shortcuts.
How does this compare with ad hoc homepage feedback?
Ad hoc feedback is useful, but it often reflects the loudest opinion rather than actual usage. This template gives you a repeatable review structure so decisions are based on content balance, engagement signals, and ownership. That makes it easier to justify moving, removing, or refreshing sections.
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