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Run: Quarterly User Access Review and Recertification

Quarterly User Access Review and Recertification helps managers confirm who still needs access, flag excessive permissions, and assign revocation owners and ...

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Review Scope and Access List

Review period is identified as the current quarter critical (required)

Select the quarter covered by this review.

In-scope application, system, or business process is documented critical (required)

Record the application, platform, or process being reviewed.

User roster for the review is complete and current critical (required)

Enter the total number of users included in the review.

Temporary, terminated, and transferred users are included in scope where applicable critical (required)

Confirm the roster includes users whose access may need removal or adjustment due to role changes.

Yes No N/A

Access Recertification by Manager

Each user's access is explicitly recertified by the responsible manager critical (required)

Confirm each user in scope has been reviewed and approved or flagged for action.

Yes No N/A

User access aligns with current job role and business need critical (required)

Rate how well the assigned access matches the user's current responsibilities.

Unnecessary, excessive, or dormant rights are identified critical (required)

Confirm whether any access rights exceed the user's current need-to-know or job function.

Yes No N/A

Privileged or elevated access has been separately reviewed critical (required)

Confirm administrative, privileged, or high-risk access was reviewed with additional scrutiny.

Yes No N/A

Exceptions, Revocation Owners, and Due Dates

All access exceptions are documented with justification critical (required)

Record any approved exceptions and the business justification for retaining access.

Revocation owner is assigned for each unnecessary access item critical (required)

Enter the person or team responsible for removing or adjusting the access.

Revocation due date is assigned and realistic critical (required)

Enter the date and time by which the access change must be completed.

High-risk access removals are escalated to security or system owners

Confirm escalations are made for privileged, shared, or sensitive access that requires additional approval.

Yes No N/A

Evidence, Audit Trail, and Compliance Attestation

Supporting evidence is attached for the review

Attach screenshots, export files, or review reports showing the access recertification results.

Review findings are recorded in the ticketing or GRC system critical (required)

Confirm the review outcome and remediation actions were logged in the system of record.

Yes No N/A

Manager attests the review was completed accurately and in full critical (required)

Manager signature confirming the recertification review and findings are complete.

Note (optional)

Corrective Actions and Follow-Up

Corrective actions are created for all failed or flagged items critical (required)

Confirm each deficiency has a documented corrective action.

Yes No N/A

Follow-up review date is scheduled for unresolved access items

Enter the date for verifying completion of revocations or approved exceptions.

Residual risk is accepted by the appropriate approver when access is retained

Document the approver and rationale when unnecessary access cannot be removed immediately.

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