Run OFCCP Affirmative Action Audit Readiness Checklist — Free

Audit Scope and 30-Day Response Readiness

Scheduling letter received date and 30-day due date documented critical (required)

Record the date the OFCCP scheduling letter was received and the calculated response deadline.

Note (optional)

Covered establishment(s) and AAP year(s) identified critical (required)

Identify the establishment(s), plan year(s), and any functional or establishment-based AAP structure in scope.

Response owner and backup assigned critical (required)

Name the primary coordinator and backup responsible for assembling and submitting the response package.

Evidence inventory and document tracker created critical (required)

Verify a tracker exists for requested items, source system, owner, status, and submission date.

Yes No N/A

Secure storage and access controls established for audit files critical (required)

Confirm audit files are stored in a restricted location with access limited to authorized personnel.

Yes No N/A

Submission method and packaging requirements confirmed

Identify the planned response method and any formatting or transmission requirements from the scheduling letter.

Note (optional)

AAP Documents and Policy Governance

Current AAP for each covered establishment available critical (required)

Confirm the current AAP is complete for each covered establishment or functional unit in scope.

Yes No N/A

Prior-year AAP retained and retrievable critical (required)

Confirm prior-year AAPs are retained and can be produced if requested during the audit.

Yes No N/A

AAP narrative, workforce analysis, and placement goals present critical (required)

Verify the AAP includes required narrative sections, workforce analysis, and placement goals where applicable.

Yes No N/A

Equal employment opportunity and affirmative action policy current

Confirm the EEO/AA policy is current, approved, and distributed to employees as required.

Yes No N/A

Policy owner, approval date, and last review date documented

Capture the policy owner, approval date, and most recent review date.

Internal audit or self-assessment findings reviewed

Confirm any prior internal compliance findings, if applicable, have been reviewed and tracked to closure.

Yes No N/A

Applicant Flow, Hiring, and Selection Records

Applicant flow logs complete for the audit period critical (required)

Verify applicant flow logs include applicants, referrals, dispositions, and selection outcomes for the requested period.

Yes No N/A

Job requisitions and posting records retained critical (required)

Confirm requisitions, job postings, and posting dates are available for the positions in scope.

Yes No N/A

Selection criteria and interview notes retained critical (required)

Verify selection criteria, interview notes, and disposition reasons are documented and consistent with hiring decisions.

Yes No N/A

Adverse impact or selection analysis available

Confirm any required selection or adverse impact analysis is available for review.

Yes No N/A

Applicant data fields are complete and standardized

Rate the completeness and consistency of applicant data fields across systems used during the audit period.

Note (optional)

Applicant flow record count verified

Enter the number of applicant records available for the audit period.

Note (optional)

Compensation and Pay Data Readiness

Compensation data extract available for audit period critical (required)

Confirm a complete compensation extract can be produced for the requested period and employee population.

Yes No N/A

Compensation fields include base pay, bonuses, and allowances where applicable critical (required)

Verify the extract includes all required pay elements used in compensation analysis.

Yes No N/A

Job title, job group, grade, and location mapping validated critical (required)

Confirm compensation records are mapped to the correct job titles, job groups, grades, and work locations.

Yes No N/A

Compensation data access restricted and transmission secured critical (required)

Verify pay data is handled as confidential information with restricted access and secure transmission controls.

Yes No N/A

Known pay data anomalies documented

List any anomalies, missing fields, or exceptions that may affect the accuracy of the compensation submission.

Compensation extract timestamp recorded

Record when the compensation data extract was generated.

Note (optional)

Supporting Evidence, Training, and Retention

Recruiter and hiring manager training records available

Confirm training records for recruiters and hiring managers on EEO, selection, and documentation practices are available.

Yes No N/A

Record retention schedule covers OFCCP materials critical (required)

Verify retention requirements for AAPs, applicant flow logs, and compensation records are documented and followed.

Yes No N/A

Prior correspondence and corrective actions retained

Confirm prior OFCCP correspondence, internal findings, and corrective actions are retained in the audit file.

Yes No N/A

Document index and file naming convention standardized

Verify files are named consistently and an index is available to help reviewers locate requested records quickly.

Yes No N/A

Outstanding gaps assigned corrective actions

Describe any missing records or deficiencies and the corrective action owner and due date.

Inspector sign-off

Inspector attestation that the audit readiness review was completed.

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Run: OFCCP Affirmative Action Audit Readiness Checklist

Audit Scope and 30-Day Response Readiness

AAP Documents and Policy Governance

Applicant Flow, Hiring, and Selection Records

Compensation and Pay Data Readiness

Supporting Evidence, Training, and Retention

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