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Run: EV Collision Intake and Quarantine Log

Log the intake, quarantine, and monitoring of a collision-damaged EV before repair begins. This template helps you document isolation, battery condition, the...

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Inspection Details

Vehicle identification recorded

Capture the VIN, year, make, model, color, and license plate if available.

Intake date and time recorded critical (required)

Document when the damaged EV was received into shop custody.

Vehicle received as collision-damaged EV critical (required)

Confirm the unit is an electric vehicle with visible or reported collision damage.

Yes No N/A

Intake source documented

Identify whether the vehicle arrived by tow, customer drop-off, insurer release, or internal transfer.

Note (optional)

Quarantine Location and Isolation

Vehicle staged at least 50 feet from structures and occupied areas critical (required)

Verify the EV is isolated in a designated quarantine area away from buildings, customer traffic, and other vehicles per shop safety protocol.

Yes No N/A

Quarantine area free of ignition sources and combustible storage critical (required)

Check that the staging area does not contain welding operations, open flames, smoking, fuel containers, or other ignition hazards.

Yes No N/A

Vehicle access restricted and marked critical (required)

Confirm cones, barriers, signage, or other controls prevent unauthorized access to the quarantined EV.

Yes No N/A

Quarantine location documented

Record the exact bay, lot position, or designated isolation zone used for storage.

Battery and High-Voltage Hazard Check

Visible battery pack damage inspected critical (required)

Inspect the underbody, battery enclosure, and surrounding structure for puncture, deformation, leakage, or impact damage.

Yes No N/A

Photo evidence (optional)

No signs of thermal event observed at intake critical (required)

Check for smoke, heat, hissing, popping, odor, discoloration, or other indicators of battery instability.

Yes No N/A

High-voltage warning indicators present

Document whether warning lights, labels, placards, or manufacturer hazard indicators are visible or active.

Note (optional)

Battery temperature recorded

Measure and document battery or pack temperature if accessible using approved non-contact or manufacturer-approved methods.

Note (optional)

Thermal monitoring plan initiated critical (required)

Confirm the vehicle is scheduled for periodic observation for heat, smoke, odor, or other delayed thermal event indicators.

Yes No N/A

Safety Controls and PPE

Technician wearing required PPE

Verify appropriate PPE for EV collision intake tasks, such as safety glasses, gloves, and other shop-required protection.

Note (optional)

Lockout-tagout or disablement procedure verified critical (required)

Confirm the vehicle has been placed in the shop's approved disablement state before any repair activity or energized work.

Yes No N/A

Emergency response resources available critical (required)

Verify spill kit, fire extinguisher, emergency contact list, and escalation procedure are available near the quarantine area.

Yes No N/A

Area ventilation adequate critical (required)

Confirm the quarantine area is adequately ventilated and free from accumulation of smoke, fumes, or off-gassing.

Yes No N/A

Monitoring Log and Release Decision

Observation interval established

Record the planned frequency for battery and vehicle checks while in quarantine.

Note (optional)

No change in battery condition during monitoring critical (required)

Document whether the vehicle remained stable with no new heat, smoke, odor, leakage, or audible warning signs during the observation period.

Yes No N/A

Corrective action or escalation documented

If any deficiency or non-conformance is observed, record the action taken, including notification to management, fire department, AHJ, or OEM guidance as applicable.

Vehicle cleared for next repair step critical (required)

Confirm the EV may proceed to approved diagnostic or repair workflow only after quarantine requirements are satisfied.

Yes No N/A

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