Defibrillator Monthly Functional Check Log

It covers the core readiness checks for an AED or defibrillator: self-test status, readiness indicator, error or service alerts, pad condition and expiration, battery condition, accessory kit completeness, and visible physical damage. It also captures the inspector, date, location, and any corrective action. Use it as a monthly verification that the device is present and ready to respond.

This template is designed for monthly checks, which is the common cadence for AED readiness verification in workplaces and public-access locations. Some organizations also perform weekly visual checks or post-use inspections, but this log is meant for the recurring monthly review. If your policy, manufacturer guidance, or local program requires a tighter schedule, you can duplicate the template for that cadence.

A trained employee, safety coordinator, facilities lead, or other assigned custodian can complete the check, as long as they understand the device indicators and escalation process. The inspector should be able to confirm readiness status, identify expired pads or batteries, and document deficiencies clearly. If a device shows an alarm or service light, the issue should be escalated to the program owner or vendor immediately.

The template supports AED readiness programs that are commonly managed under OSHA general industry safety practices, NFPA life-safety expectations, and manufacturer instructions. It is not a substitute for site-specific legal review, but it helps document routine checks that many organizations need for internal compliance and audit readiness. If the AED is part of a regulated emergency response plan, keep the log aligned with that plan and any local AHJ requirements.

The most common misses are expired electrode pads, batteries past service life, unreadable or ignored readiness indicators, and devices stored behind locked or blocked cabinets. Teams also forget to record replacement dates or to document what was done after a deficiency was found. This log makes those failure modes visible before the device is needed.

Yes. You can add model-specific indicators, cabinet alarm checks, spare pad sets, pediatric pads, or site-specific response notes. If you manage multiple buildings, add fields for floor, zone, or room number so the device can be located quickly during an emergency.

An ad hoc check often misses repeatable details like expiration dates, service lights, and follow-up documentation. This template standardizes the same checks every month, which makes trends easier to spot and deficiencies easier to close. It also creates a cleaner audit trail if you need to show that the AED program is being maintained.

Treat any failed self-test, missing pad set, expired battery, or service alarm as a deficiency that needs immediate action. Remove the device from service if required by your policy, replace the affected consumable or arrange service, and document the corrective action in the log. If the unit is part of a larger emergency response program, notify the responsible owner so the coverage gap is addressed.