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Run: Vehicle Swap and Substitution Log

Track mid-service vehicle exchanges with a clear record of which bus replaced which, where the swap happened, mileage, condition, and follow-up actions.

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Swap Record Details

Swap date (required)

Date the vehicle exchange occurred.

Swap time (required)

Time the exchange occurred.

Route or service (required)

Route number, service name, or trip identifier affected by the swap.

Swap location (required)

Where the vehicle exchange took place.

Recorded by (required)

Name or employee ID of the person entering the log.

Original and Replacement Vehicles

Original vehicle ID (required)

Fleet number or unit ID of the vehicle being replaced.

Replacement vehicle ID (required)

Fleet number or unit ID of the vehicle that entered service.

Original vehicle status (required)

Operational status of the original vehicle at the time of the swap.

Replacement vehicle ready for service (required)

Confirm whether the replacement vehicle was ready for immediate service.

Mileage and Condition

Original vehicle odometer reading (required)

Odometer reading at the time the original vehicle was removed from service.

Replacement vehicle odometer reading (required)

Odometer reading when the replacement vehicle entered service.

Mileage difference

Calculated difference between the original and replacement odometer readings.

Condition notes

Brief notes on visible damage, warning lights, cleanliness, or other condition concerns.

Reason and Follow-Up

Reason for swap (required)

Primary reason the vehicle exchange was made.

Reason details

Add a short explanation if 'Other' was selected or if more context is needed.

Maintenance follow-up needed (required)

Indicate whether maintenance should inspect or service the original vehicle.

Follow-up notes

Describe any inspection, repair, or dispatch actions needed after the swap.

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